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Trade Show Event Manager Jobs in Rochester, NY (NOW HIRING)

MSM, Inc.

Associate Exhibit Detailer

Webster, NY · On-site

$70K - $85K/yr

... for trade shows, events, environments, and customer engagements. We deliver with genuine passion ... Manages multiple project assignments and deadlines with growing efficiency, keeping tasks on track ...

RES Exhibit Services LLC

Project Manager

Rochester, NY · On-site

$78K - $98K/yr

We are looking for an experienced Project Manager to help deliver custom trade show and ... events; direct access to leadership; a 125,000-square-foot environment where design, engineering ...

RES Exhibit Services LLC

Office Cleaner

Rochester, NY · On-site

$18 - $22.50/hr

As a family-owned business, it has grown into one of the nation's top 50 trade show and event ... We are looking for an experienced PART-TIME Office Cleaner to join our Facility management team.

LeafHome

Event Marketer

Victor, NY

$18/hr

Assigned to work trade shows/events/fairs/festivals, and community events to generate qualified ... manager informed * Generate and Data Capture show leads for our award-winning products * Event set ...

LeafHome

Event Marketer

Rochester, NY

$18/hr

Assigned to work trade shows/events/fairs/festivals, and community events to generate qualified ... manager informed * Generate and Data Capture show leads for our award-winning products * Event set ...

LeafHome

Event Marketer

Rochester, NY · On-site

$18/hr

Assigned to work trade shows/events/fairs/festivals, and community events to generate qualified ... manager informed * Generate and Data Capture show leads for our award-winning products * Event set ...

LeafHome

Event Marketer

Victor, NY · On-site

$18/hr

Assigned to work trade shows/events/fairs/festivals, and community events to generate qualified ... manager informed * Generate and Data Capture show leads for our award-winning products * Event set ...

Champion Windows

Event Demonstrator - PT

Rochester, NY

$18 - $21/hr

Work at all retail, event, and show locations in region within a one-hour drive from our Showroom ... Ensure leads are delivered to manager Job Requirements: As an Event Demonstrator, you must be ...

Champion Windows

Event Demonstrator - PT

Rochester, NY

$18 - $21/hr

Work at all retail, event, and show locations in region within a one-hour drive from our Showroom ... Ensure leads are delivered to manager Job Requirements: As an Event Demonstrator, you must be ...

Framing Technology Inc

Marketing Manager

Rochester, NY · Hybrid

$65K - $90K/yr

Support SEO, online advertising, and trade show marketing with outside vendors as needed. 4. ... Manage marketing calendars, project priorities, vendors, and recommend improvements based on data.

OX Tools

Channel Marketing Manager

West Henrietta, NY · On-site

Partners with Sales, Product Management and Creative Services to execute promotional programs, trade marketing, customer events and sales support materials. This role will be attending our office in ...

OX Group

Channel Marketing Manager

West Henrietta, NY · On-site

$60K - $70K/yr

Partners with Sales, Product Management and Creative Services to execute promotional programs, trade marketing, customer events and sales support materials. This role will be attending our office in ...

OX Group

Channel Marketing Manager

West Henrietta, NY · On-site

Partners with Sales, Product Management and Creative Services to execute promotional programs, trade marketing, customer events and sales support materials. This role will be attending our office in ...

OX Tools

Channel Marketing Manager

West Henrietta, NY · On-site

Partners with Sales, Product Management and Creative Services to execute promotional programs, trade marketing, customer events and sales support materials. This role will be attending our office in ...

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Trade Show Event Manager information

See Rochester, NY salary details

$26.6K

$66.3K

$104.6K

How much do trade show event manager jobs pay per year?

As of Jul 26, 2026, the average yearly pay for trade show event manager in Rochester, NY is $66,254.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,800.00 and $80,400.00 per year, depending on experience, location, and employer.

What does a Trade Show Event Manager do?

A Trade Show Event Manager is responsible for planning, organizing, and executing trade shows and exhibitions for organizations. Their duties include coordinating logistics, managing budgets, overseeing booth design and setup, liaising with vendors, and ensuring a successful event experience for exhibitors and attendees. They also handle marketing, registration, and post-event evaluations to measure the event's effectiveness. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a Trade Show Event Manager, and why are they important?

To thrive as a Trade Show Event Manager, you need strong project management, organizational, and budgeting skills, often supported by a degree in marketing, communications, or event management. Familiarity with event management software, customer relationship management (CRM) systems, and logistics platforms is typically required. Exceptional interpersonal skills, problem-solving abilities, and attention to detail enable successful coordination with vendors, clients, and cross-functional teams. These skills and qualities are crucial for ensuring seamless event execution, maximizing ROI, and delivering positive experiences for all stakeholders.

How does a Trade Show Event Manager typically coordinate with exhibitors and vendors during the planning process?

A Trade Show Event Manager works closely with exhibitors and vendors from the initial planning stages through to event execution. This involves regular communication to ensure booth layouts, logistics, technical requirements, and branding guidelines are met. The manager often organizes pre-event meetings, provides detailed timelines, and serves as the primary point of contact for troubleshooting and last-minute adjustments. Building strong relationships and maintaining clear documentation are key to managing the many moving parts and ensuring a successful event.
What are popular job titles related to Trade Show Event Manager jobs in Rochester, NY? For Trade Show Event Manager jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Trade Show Event Manager jobs in Rochester, NY look for? The top searched job categories for Trade Show Event Manager jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Trade Show Event Manager jobs? Cities near Rochester, NY with the most Trade Show Event Manager job openings:
Trade Show Event Manager jobs near you
Infographic showing various Trade Show Event Manager job openings in Rochester, NY as of July 2026, with employment types broken down into 73% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $66,254 per year, or $31.9 per hour.
Marketing Events Coordinator

Marketing Events Coordinator

AeroSafe Global

Rochester, NY • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

At AeroSafe Global, we are reframing the last mile as the first moment of care. We are an integrated healthcare service partner solving the pharmaceutical industry’s complex challenges by bridging the gap between cold-chain logistics and the point of care. Our mission is to ensure the integrity and delivery of life-saving medicines to every patient.

Summary

Are you a master of spreadsheets, a scheduling wizard, and someone who thrives on turning chaos into perfectly executed experiences? We are looking for a highly organized, high-energy Marketing Events Coordinator to manage our event footprint.

This is a hybrid role with a clear 70/30 split: Approximately 70% of your focus will be dedicated to driving our high-impact external trade show marketing and logistics, while the remaining 30% of your time will be focused on executing internal corporate events and company-wide communication.

From coordinating high-stakes trade show booths that drive sales leads to managing the seamless rollout of invitation campaigns for internal events, you will ensure every initiative runs smoothly, stays on budget, and reflects our brand perfectly.

Key Responsibilities

1. Trade Show Marketing & Logistics (70% of Focus)

  • End-to-End Logistics: Coordinate the shipping of booth assets, shipping/handling, rigging, electrical, and AV setups while strictly adhering to venue and union guidelines.
  • Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
  • Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional items, and ensuring all signage is on-brand and up-to-date.
  • Staffing & Travel Management: Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows.
  • Lead & Marketing Support: Work with the marketing team to execute pre-show promotional campaigns and ensure post-show leads are promptly routed to the sales team.

2. Internal Corporate Events & Email Execution (30% of Focus)

  • Internal Email Deployment: Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates, official invitations, reminders, and post-event recaps) within Outlook using approved assets provided by leadership.
  • List & RSVP Management: Maintain and track RSVP data, manage registration caps, and provide regular attendance updates to stakeholders.
  • Company Culture Initiatives: Concept, plan, and execute employee-facing events including holiday parties, summer outings, milestone celebrations, and team-building activities.
  • Corporate Meetings: Manage logistics for key internal meetings such as town halls, and executive board meetings (including AV setup, catering, and on-site coordination).
  • Venue & Vendor Sourcing: Scout and book off-site locations, manage catering menus, and source internal corporate gifts.

3. Budgeting & Administration (Cross-Functional)

  • Budget Tracking: Track event expenditures meticulously across both tracks, processing invoices and ensuring all events stay within their allocated budgets.
  • Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies.
  • Inventory Management: Maintain organized storage of all marketing event collateral, booth graphics, and company swag.

Qualifications & Skills

  • Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
  • Organization: Elite project management skills; you are someone who lives for checklists and never lets a detail slip through the cracks.
  • Communication & Execution: Exceptional interpersonal skills; comfort collaborating with cross-functional teams to gather provided communication content and execute campaigns exactly to specification.
  • Problem-Solving: A "cool under pressure" attitude; you are a proactive problem solver when unexpected event-day challenges arise.
  • Tech Savvy: Proficiency with Microsoft Office, project management tools (Asana), and experience setting up templates and managing lists within email marketing/CRM platforms (HubSpot).
  • Travel: Willingness to travel up to 10% to manage on-site execution at major trade shows.

Benefits: We offer a competitive benefits package, including employer contributions towards health insurance, vision coverage, and 401(k) retirement savings plans. Other benefits offered include but are not limited to:

  • Dental insurance
  • Life/AD&D insurance
  • Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
  • Flexible Spending Accounts
  • Health Savings Account
  • PTO policy
  • 10 Paid Holidays per year

Physical Requirements: While performing the duties of this job, candidates will be required to sit and walk around; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tools & Equipment

  • PC, telephone, and other office equipment

Environmental Factors: Normal office environment.

Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.