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Event Associate Jobs (NOW HIRING)

VDA, Inc.

Freelance Event Associate

Somerville, MA · On-site

$22 - $35/hr

VDA is a leading Experiential Event Design Agency specializing in 3D marketing and design for virtual and physical solutions that bring brands to life. We work across Corporate Meetings, Tradeshows ...

Events Unlimited

Party Rental/Event Associate

Phoenix, AZ · On-site

$18 - $25/hr

We provide party rentals and event rental services to a wide variety of customers. Responsibilities: * Visit multiple event sites where you may drop off, stage, or install event rental equipment ...

Greystone

Senior Event Associate

New York, NY · On-site

$110K - $120K/yr

We are hiring a Senior Event Associate to be based in our New York City office to join our Corporate Marketing Team. Principle Duties and Responsibilities: * Contributes to the development of the ...

RGI events

Event Producer

Alexandria, VA · On-site

$120K/yr

Savvy, strategic, enthusiastic, results-driven, Special Event Associate sought to join our fun and fast-paced production team ASAP! RGI events is an award-winning special events production firm and ...

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How much do event associate jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for event associate in the United States is $19.48, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $20.19 per hour, depending on experience, location, and employer.

What are some common challenges faced by Event Associates when coordinating multiple events simultaneously?

Event Associates often juggle several events at once, which can present challenges such as managing competing deadlines, coordinating logistics across different venues, and ensuring clear communication with vendors and team members. Staying organized and prioritizing tasks is crucial, as last-minute changes or unforeseen issues frequently arise. Successful Event Associates rely on strong time management skills and adaptability to keep events running smoothly and deliver positive experiences for clients and attendees.

What are Event Associates?

Event Associates are professionals who assist in the planning, coordination, and execution of events such as conferences, meetings, weddings, and trade shows. Their responsibilities often include handling logistics, communicating with vendors, setting up event spaces, and ensuring that everything runs smoothly on the day of the event. They work closely with event managers and other staff to deliver a successful experience for attendees. Attention to detail, strong organizational skills, and the ability to work under pressure are key qualities for this role.

What are the key skills and qualifications needed to thrive as an Event Associate, and why are they important?

To thrive as an Event Associate, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certificate. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving, and teamwork abilities help you coordinate with vendors, clients, and team members. These skills are essential for executing successful events, ensuring client satisfaction, and handling unexpected challenges efficiently.

What is the difference between Event Associate vs Event Coordinator?

AspectEvent AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in hospitality, marketing, or related field often preferred
Work EnvironmentAssist with event setup, registration, and on-site support; often entry-levelOversees planning, logistics, and execution; more responsibility and coordination
Employer & Industry UsageEvent planning companies, corporate events, nonprofitsEvent planning firms, corporate events, conferences, festivals

While both roles support event execution, an Event Associate typically handles on-site support and setup, whereas an Event Coordinator manages planning, logistics, and overall event organization. The Coordinator role usually requires more experience and responsibility, making it suitable for those seeking to advance in event management.

More about Event Associate jobs
What cities are hiring for Event Associate jobs? Cities with the most Event Associate job openings:
What are the most commonly searched types of Event jobs? The most popular types of Event jobs are:
What states have the most Event Associate jobs? States with the most job openings for Event Associate jobs include:
Event Associate jobs near you
Infographic showing various Event Associate job openings in the United States as of May 2026, with employment types broken down into 27% Full Time, 71% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $40,526 per year, or $19.5 per hour.
Event Associate - PT

Event Associate - PT

PEROT MUSEUM OF NATURE AND SCIENCE

Dallas, TX

$18 - $20.75/hr

Part-time

Posted 6 days ago

Job description

This is an evening part-time, hourly position responsible for ensuring that the details of every event, including weddings, corporate and social, are accomplished as promised to the facility rental client.  Event Staff will provide support for the Event department while maintaining the Museum’s Policies and Procedures are adhered to during set up, breakdown, and event execution. Staff is responsible for excellent customer service and ensuring guest’s satisfaction, assisting with way-finding, Museum Exhibit Halls, and other areas within the Museum for guests. The event client will be introduced to Team Leads as a point of contact during an event by the Event Manager. Team Leads will lead operations and communication with internal museum staff and external vendors during an event and are supported by other Event Staff.  All staff members will have an overall understanding of each event and provide direction when necessary. Event Staff will be expected to display a high level of enthusiasm and keep customer service foremost in their mind.

General Essential Duties & Responsibilities
  • Present self in a professional manner
  • Provide a high level of customer service
  • Meet and greet guests at the appropriate location and time according to event details
  • Communicate the schedule, content and expectations of each event with the client and Event Service Staff
  • Effectively communicate with Events staff via radio when necessary to keep flow of visitors organized
  • Be present in the event area throughout the rental time, including load in and load out
  • Ensure that all promised components of the event are occurring in a timely manner
  • Assist guests in any way possible
  • Work to maintain the highest quality standard for facility rentals
  • Work cooperatively with Catering company
  • Work cooperatively with multiple museum departments including, but not limited to Operations, Housekeeping, Facilities and Security
  • Communicate needs and concerns regarding the facility rentals to Events Manager
  • Other duties as assigned

Detailed Event Set Up Duties and Responsibilities:

  • Review Function Form and Floorplans prior to scheduled shift start time
  • Placement of designated signage throughout museum and parking lot for event
  • Removal of internal signage not appropriate for private events
  • Seeing all guests exit the building safely without event interference
  • Help vendors understand their duties when entering the museum via the dock and museum
  • Effectively communicate with museum departments via radio when necessary to keep flow of visitors organized
  • Communicate the schedule, content and expectations of each event with the client and Event Service Staff

Duration of the event:

  • Check with vendors throughout that they are aware of timeline and set up
  • Ensure guests are respectful of the museum’s Covid-19 policy upon arrival
  • Attend to the client/planner for any needs
  • Communicate with guests for wayfinding during the event
  • Help retrieve elevators in a kind and effective manner
  • Roam the event to help clean and clear any discarded food, beverage or trash
  • Ensure that all promised components of the event are occurring in a timely manner

Event Breakdown:

  • See that all guests have vacated the museum after event end time
  • Assist vendors and client know where and how to load out
  • Keep a detailed eye out for any damage to museum/exhibits, broken glass or items left behind
  • Return signage to designated areas for museum reopening   
Qualifications

  • Previous experience in events, customer service, or similar background required

  • Outstanding interpersonal skills and ability to interface at all levels

  • Access to working phone and ability to regularly check the company-appointed email used as an immediate form of communication

  • Capable of working 10-15 evening hours per week, including weekends and holidays

  • Maintain a neat, professional appearance

  • Must be able follow direction and perform assigned duties without immediate direct supervision

  • Must be able to work closely with others in a team-oriented, fast-paced environment

Essential Physical Requirement

  • While performing the duties of this job, the employee is regularly required to stand for extended periods of time; use hands to touch, handle, or feel; reach with hands and arms; talk and hear

  • The employee frequently is required to walk

  • The employee must occasionally lift and/or move up to 25 pounds

  • Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus

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