Event Assistant Jobs in Quebec (NOW HIRING)

CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do.

Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth.

We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLE The Administrative Assistant - Soldier On organizes, administers and assists with the delivery of the Soldier On program and assist Soldier On staff with organizing travel and event such as accommodation and travel arrangements, processing travel claims, booking rental vehicles and other travel or event related matters. The incumbent provides administrative support to Soldier On including inputting data into the database, verification of eligibility, preparing supporting documentation, mailing, and calendar maintenance and monitors the Soldier On positional mailbox; responds to queries where possible and/or re-direct to appropriate Soldier On staff.

The incumbent verifies, obtains proper approval, forward invoices/financial documents to accounting for processing and file accordingly. QUALIFICATIONS NEEDED Education, Certifications and Licenses High School diploma AND several years of experience in office administration or in a related field Experience In office administration In proofreading and editing In data entry, data manipulation, record-keeping and retrieval techniques In maintaining filing systems In invoice processing In drafting correspondence and reports In making travel arrangements and processing travel claims In organizing meetings, events and conferences In designing, updating and maintaining electronic reporting forms In minute taking and transcribing notes In conducting research Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership. LANGUAGE REQUIREMENTS Bilingual (English and French) Essential Reading: Advanced Writing: Functional Oral: Advanced BENEFITS AVAILABLE Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks: Discounts through CF One Member Appreciation. Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits OTHER INFORMATION This is a hybrid position with an assigned work location allowing the employee to work partly from a corporate office and partly from a home office in accordance with the CFMWS Flexible Work Options Policy, and with approval from the direct manager. START DATE 27 July 2026 INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported.

We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.