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Estimating Administrator Jobs (NOW HIRING)

We Collaborate LLC - Recruiter

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Estimating Administrator

Washington, DC · On-site

$52K - $61K/yr

Position Summary The Estimating Administrator provides administrative and coordination support to the estimating department to ensure the efficient preparation and submission of competitive project ...

Urgent

Marina Landscape Inc

Estimating Administrator

Orange, CA · On-site

$21 - $25/hr

Estimating administrator đź“Ť Location: Orange, CA 92868 đź•’ Job Type: Full-Time | Non- Exempt About the Role We're looking for a detail-oriented and organized Estimating Administrator to join our ...

Marina Landscape, Inc.

Estimating Administrator

Orange, CA · On-site

$21 - $25/hr

Estimating administrator đź“Ť Location: Orange, CA 92868 đź•’ Job Type: Full-Time | Non- Exempt About the Role We're looking for a detail-oriented and organized Estimating Administrator to join our ...

G.M. Crisalli & Associates, Inc.

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Project Estimating Administrator

Utica, NY · On-site

$50K - $70K/yr

Responsibilities: * Assist Pre-construction Managers with Pre-construction and estimating information procurement, process set-up, engagement and completion of related tasks. * Assist and participate ...

Total Mechanical, Inc.

Estimator

Camas, WA · On-site

$85K - $110K/yr

Provide Estimating Administrator a list of vendors and subcontractors to solicit quotes from. * Follow-up with vendors and subcontractors to make sure there is adequate coverage of bid items.

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Estimating Administrator information

What are the key skills and qualifications needed to thrive in the estimating administrator position, and why are they important?

To thrive as an Estimating Administrator, you need strong organizational skills, attention to detail, and proficiency in data entry, typically supported by an education in business administration or a related field. Familiarity with estimating software, spreadsheets, and project management systems is often required and can be enhanced by certifications in construction or administrative support. Effective communication, time management, and the ability to coordinate with multiple stakeholders are valuable soft skills for the position. These competencies help ensure accurate cost estimations, smooth workflow, and clear documentation, which are vital to supporting successful project bids and execution.

What is an estimating administrator?

An Estimating Administrator supports the estimating team by managing bid documentation, organizing project details, and ensuring accurate cost estimates. They handle data entry, maintain databases, and communicate with vendors and subcontractors to gather pricing information. This role requires strong organizational skills, attention to detail, and proficiency in administrative tasks. Estimating Administrators play a key role in streamlining processes, improving efficiency, and helping companies submit competitive project bids.

Is estimating a lucrative career?

Estimating administrators can earn competitive salaries, especially with experience and industry knowledge, as they play a key role in project cost management. Salaries vary based on location, industry, and certification levels, but the role often offers opportunities for advancement and increased earnings. Skills in software tools like Excel or estimating software can enhance earning potential.

What are the typical daily responsibilities of an estimating administrator?

As an Estimating Administrator, your daily responsibilities usually include collecting and organizing project data, assisting with the preparation of cost estimates, managing bid documents, and maintaining communication with vendors and team members. You may also be tasked with tracking deadlines, updating project management systems, and ensuring all required paperwork is complete and accurate. Frequently, this role serves as a key link between estimators, project managers, and subcontractors, supporting the smooth and efficient flow of information. You can expect a dynamic work environment, where attention to detail and multitasking are essential to keeping projects on track.

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Estimating Administrator jobs near you
Infographic showing various Estimating Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Estimating Administrator

We Collaborate LLC - Recruiter

Washington, DC • On-site

Urgent

$52K - $61K/yr

Full-time

Medical, Dental, Vision, PTO

Posted 13 days ago

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Job description

Position Summary

The Estimating Administrator provides administrative and coordination support to the estimating department to ensure the efficient preparation and submission of competitive project bids. This role assists in organizing bid documents, coordinating subcontractor and vendor solicitations, maintaining estimating databases, and supporting the estimating team throughout the bidding process. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast paced construction environment.

Responsibilities

• Assist in the preparation and solicitation of cost estimates. • Procure project documents and bid files for internal and external use. • Obtain and maintain historical pricing information for estimating purposes. • Maintain an organized database of vendors and subcontractors. • Maintain contractor prequalification database. • Solicit subcontractors and vendors for quotes, including forwarding project documents and conducting follow-up through verbal and written communication. • Support the estimating team in preparing bid proposals and presentations for clients. • Ensure compliance with company policies and applicable industry regulations. • Deliver bid packages and attend bid openings as necessary. • Maintain the bid calendar in coordination with the Chief Estimator. • Assist the estimating team in prospective vendor and subcontractor solicitations. • Perform other related duties and administrative tasks as assigned.

Qualifications

• Strong attention to detail and organizational skills. • Ability to manage multiple deadlines and priorities simultaneously. • Strong analytical and problem-solving abilities. • Effective written and verbal communication skills. • Ability to work collaboratively with internal teams, subcontractors, and vendors. • Knowledge of construction processes, materials, and terminology is preferred. Education Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field preferred. Experience Previous administrative, estimating support, or construction industry experience preferred.

Skills & Competencies

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook). • Experience with Bluebeam PDF editing software is a plus. • Strong organizational and document management skills. • Ability to prioritize tasks and meet deadlines in a fast-paced environment. • Professional communication and interpersonal skills. • Ability to maintain confidentiality of sensitive bid and pricing information.

Physical Requirements

• Prolonged periods of sitting and working on a computer. • Ability to occasionally lift and carry files, documents, or office materials up to 25 pounds. • Ability to travel locally to deliver bid packages or attend bid openings as needed.

Work Environment

This position primarily operates in an office environment with occasional travel to project sites, vendor locations, or bid openings. The role may involve working under deadline-driven conditions during active bid periods. Schedule Full-time position. Standard business hours Monday through Friday, with occasional extended hours required to meet bid deadlines. Reporting Structure Reports to: Chief Estimator

Company Description

This is well respected General Contractor that has been in business for over 35 years. Located in Baltimore/Washington area.