Independent Contractor Estimating Administrator Jobs

Salary: $80,000 – $85,000

At Schultz Construction, our work improves communities through critical infrastructure projects including water and wastewater treatment facilities, underground utilities, environmental projects, site development, and process mechanical construction.

We're looking for a highly organized, detail-oriented, and proactive Estimating Administrator to help drive the pursuit and acquisition of new work. If you enjoy bringing order to complexity, managing multiple priorities, ensuring nothing falls through the cracks, and playing a key role in delivering winning submissions, this may be the opportunity you've been looking for.

This is more than a traditional administrative role. You will support the entire preconstruction process—from opportunity tracking and bid administration to proposal development, contract review, compliance management, and procurement coordination.

The Estimating Administrator serves as a central hub within our organization, supporting estimators, project managers, executives, and operations personnel throughout the pursuit process.

You’ll play a critical role in helping Schultz successfully compete for and win heavy civil construction projects by ensuring bids, proposals, qualifications packages, and contract requirements are organized, compliant, accurate, and submitted on time.

Your work directly contributes to our ability to secure new projects and continue growing our business.

• Track bidding opportunities, procurement schedules, and bid calendars

• Coordinate bid packages, addenda, revisions, and procurement documents

• Maintain bid logs, opportunity tracking systems, and reporting documents

• Coordinate bid bonds, insurance reviews, and pre-bid requirements

• Monitor solicitation requirements, deadlines, and submission obligations

• Coordinate proposals, qualifications packages, Statements of Qualifications (SOQs), and Requests for Proposals (RFPs)

• Review RFQs, RFPs, Invitations to Bid, and procurement documents for compliance regulations

• Develop proposal compliance matrices and submission checklists

• Draft, edit, format, and assemble proposal qualifications materials

• Maintain company marketing materials, project profiles, resumes, safety information, and proposal content libraries

• Ensure all proposal submissions are complete, accurate, compliant, and professionally presented

• Review bid documents, contract requirements, specifications, and procurement documents for completeness and compliance

• Coordinate contractor prequalification packages and agency registrations

• Track contractual obligations, certifications, and required deliverables

• Identify missing information, discrepancies, and compliance issues requiring resolution

• Maintain organized records of contracts and procurement documents

• Help improve processes, consistency, and accountability across pursuits

• Organize department files, reports, templates, and documentation

• Support estimating, operations, and project management teams

• Track historical bid information and performance metrics

The ideal candidate is highly organized, detail-oriented, and process-driven. They possess the ability to review complex documents, understand requirements, identify potential issues, and proactively move work forward.

You are someone who:

• Can read, understand, and interpret construction contracts, specifications, procurement documents, and owner requirements

• Possesses exceptional attention to detail and consistently delivers accurate work

• Takes ownership of responsibilities and follows tasks through to completion

• Is comfortable managing multiple deadlines and priorities simultaneously

• Communicates professionally and confidently with internal teams, owners, consultants, subcontractors, and agency representatives

• Thinks critically, asks thoughtful questions, and proactively solves problems

• Enjoys building systems, improving processes, and creating organizational consistency

• Works effectively both independently and as part of a team

• Thrives in a deadline-driven environment where accuracy and accountability matter

• Associate’s or Bachelor’s degree preferred, but equivalent experience will be considered

• 5+ years of experience in construction administration, proposal coordination, contract administration, project coordination, contract-focused paralegal work, estimating support, or a related field preferred

• Experience supporting heavy civil construction, infrastructure, engineering, public works, or commercial construction projects strongly preferred

• Experience reviewing contracts, specifications, procurement documents, RFQs, RFPs, or bid documents preferred

• Strong Microsoft Office proficiency, particularly Word, Excel, Outlook, and document formatting

• Exceptional organizational, time management, and document management skills

• Strong written communication, editing, and document production abilities

• Experience with public procurement processes, municipal contracts, federal contracting or agency bidding requirements is highly desirable

• Opportunity to work alongside experienced construction professionals and company leadership

• Exposure to large-scale heavy civil infrastructure projects

• A collaborative and team-oriented culture

• Opportunities for professional growth and increased responsibility

• A direct impact on project wins and company success

· Comprehensive medical, dental, and vision insurance

· 401(k) with company contributions

· Company-paid life insurance and disability coverage

· Paid time off and holidays

Schultz Construction has built a reputation for delivering quality work, strong relationships, and dependable results throughout the heavy civil construction industry. Our success is driven by people who value professionalism, accountability, teamwork, integrity, and continuous improvement.

We’re looking for someone who shares those values and wants to play an important role in helping us pursue and secure the projects that build our future.

If you’re ready to become a critical part of a growing organization and help drive successful project pursuits from opportunity to award, we’d love to hear from you.

Apply today and help us build what’s next.