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Estimating Administrator Jobs (NOW HIRING)

Principal Manufacturing

Sales Administrator

Broadview, IL · On-site

$70K - $80K/yr

The Administrator plays a critical role in supporting the sales and quoting process by coordinating quote activity, gathering information from internal teams, developing cost estimates, and managing ...

Aldridge Electric, Inc.

Estimator (Utility)

Cheverly, MD · On-site

$80K - $140K/yr

This role will work collaboratively with the estimating team to coordinate plan procurement, bid preparation and bid review with our estimating administrators. What you'll do: * Review project plans ...

LHH US

Estimating Manager

Joliet, IL

$140K - $175K/yr

The Estimating Manager will lead and develop a high-performing estimating team supporting complex ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LHH US

Estimating Manager

Joliet, IL · On-site

$140K - $175K/yr

The Estimating Manager will lead and develop a high-performing estimating team supporting complex ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Aesseal

Estimator/Office Administrator

Davie, FL · On-site

$16.50 - $22.75/hr

Estimating * Review drawings, specifications, and project requirements to prepare basic cost estimates. * Request and organize quotes from vendors and subcontractors. * Assist in preparing proposals ...

AESSEAL, Inc.

Estimator/Office Administrator

Davie, FL · On-site

$16.50 - $22.75/hr

Key Responsibilities Estimating * Review drawings, specifications, and project requirements to prepare basic cost estimates. * Request and organize quotes from vendors and subcontractors. * Assist in ...

LJA Engineering

Pay Estimate Admin - Land Development

Katy, TX · On-site

$72K - $100K/yr

As a Pay Estimate Administrator at LJA Land Development , you will be responsible for preparation and processing of contractor pay estimates in accordance with the terms of the construction contract ...

PH FM LLC

Estimating Takeoff Specialist

Crowley, TX · On-site

What We're Looking For: * 1-2 years of office/admin, construction support, or estimating experience (not required but nice to have). * Comfort with Microsoft Excel/Word, maybe basic Bluebeam or ...

PHFM

Estimating Takeoff Specialist

Westerville, OH · On-site

What We're Looking For: * 1-2 years of office/admin, construction support, or estimating experience (not required but nice to have). * Comfort with Microsoft Excel/Word, maybe basic Bluebeam or ...

PHFM

Estimating Takeoff Specialist

Crowley, TX · On-site

What We're Looking For: * 1-2 years of office/admin, construction support, or estimating experience (not required but nice to have). * Comfort with Microsoft Excel/Word, maybe basic Bluebeam or ...

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Estimating Administrator information

What does an estimating administrator do?

An estimating administrator is responsible for preparing and managing cost estimates for projects, often using specialized software and detailed project data. They review project plans, gather cost information, and ensure accurate budgeting to support project planning and bidding processes.

What is the highest paying administrative job?

The highest paying administrative jobs are often executive-level roles such as Chief Administrative Officer or Director of Administration, which can offer six-figure salaries. These positions typically require extensive experience, strong leadership skills, and advanced knowledge of organizational operations and management tools.

How much do entry level estimators make?

Entry-level estimators typically earn between $40,000 and $55,000 annually, depending on industry, location, and experience. They often work with estimating software and require strong attention to detail and basic knowledge of construction or manufacturing processes.

What are the 4 types of estimates?

In estimating, there are four main types: conceptual (or approximate) estimates, which provide a rough idea early in a project; preliminary estimates, which are more detailed but still approximate; detailed estimates, which involve comprehensive analysis and are used for budgeting; and definitive estimates, which are highly accurate and used for final cost control. Estimating administrators often prepare these estimates using specialized tools and industry standards to support project planning and budgeting.

What are the key skills and qualifications needed to thrive in the Estimating Administrator position, and why are they important?

To thrive as an Estimating Administrator, you need strong organizational skills, attention to detail, and proficiency in data entry, typically supported by an education in business administration or a related field. Familiarity with estimating software, spreadsheets, and project management systems is often required and can be enhanced by certifications in construction or administrative support. Effective communication, time management, and the ability to coordinate with multiple stakeholders are valuable soft skills for the position. These competencies help ensure accurate cost estimations, smooth workflow, and clear documentation, which are vital to supporting successful project bids and execution.

What is an Estimating Administrator job?

An Estimating Administrator supports the estimating team by managing bid documentation, organizing project details, and ensuring accurate cost estimates. They handle data entry, maintain databases, and communicate with vendors and subcontractors to gather pricing information. This role requires strong organizational skills, attention to detail, and proficiency in administrative tasks. Estimating Administrators play a key role in streamlining processes, improving efficiency, and helping companies submit competitive project bids.

What are the typical daily responsibilities of an Estimating Administrator?

As an Estimating Administrator, your daily responsibilities usually include collecting and organizing project data, assisting with the preparation of cost estimates, managing bid documents, and maintaining communication with vendors and team members. You may also be tasked with tracking deadlines, updating project management systems, and ensuring all required paperwork is complete and accurate. Frequently, this role serves as a key link between estimators, project managers, and subcontractors, supporting the smooth and efficient flow of information. You can expect a dynamic work environment, where attention to detail and multitasking are essential to keeping projects on track.

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Estimating Administrator jobs near you
Infographic showing various Estimating Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 85% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.
Estimator / Sales Administrator

Estimator / Sales Administrator

Principal Manufacturing

Broadview, IL • On-site

$70K - $80K/yr

Full-time

Medical, Retirement, PTO

Posted 8 days ago

Job description

Estimator/Sales Administrator- Manufacturing
Principal Manufacturing is seeking a Estimator/Sales Administrator to join our team in Broadview, IL. As a leader in fineblanking, conventional stamping and plastic injection molding, Principal Manufacturing sets itself above the competition.
The Estimator / Sales Administrator plays a critical role in supporting the sales and quoting process by coordinating quote activity, gathering information from internal teams, developing cost estimates, and managing the quote pipeline. This position serves as the central point of communication between Sales, Engineering, Manufacturing, Purchasing, Quality, and customers to ensure timely and accurate quote submissions.
The successful candidate is highly organized, detail-oriented, and capable of managing multiple projects simultaneously while maintaining accurate records and meeting customer deadlines.
Essential Responsibilities
Quotation Management
  • Log and track all incoming RFQs (Requests for Quotation).
  • Review RFQs and identify required information needed to prepare quotations.
  • Coordinate with Engineering, Manufacturing, Tooling, Quality, Purchasing, and other departments to gather quote inputs.
  • Collect and organize customer specifications, drawings, standards, and commercial requirements.
  • Build quotation packages for review by sales and management.
  • Maintain accurate cost models and quote records.
  • Ensure quotes are completed and submitted according to customer deadlines.
  • Maintain quote revision history and customer correspondence related to quotations.

Quote Pipeline Management
  • Own and maintain the company quote pipeline.
  • Monitor quote status from receipt through submission and final award decision.
  • Provide regular reporting on active quotes, pending actions, and quote aging.
  • Follow up internally and externally to obtain quote status updates.
  • Track awards, losses, and customer feedback on submitted quotations.
  • Generate pipeline reports to support sales forecasting and business development activities.

Sales Administration
  • Support the Sales Team with customer communications and administrative activities.
  • Maintain customer and opportunity data within company tracking systems.
  • Coordinate responses to customer information requests.
  • Assist with customer presentations, pricing updates, and sales documentation.
  • Prepare reports summarizing quoting activity, wins, losses, and pipeline metrics.

Cross-Functional Coordination
  • Work closely with Manufacturing and Engineering to understand process capabilities and production requirements.
  • Coordinate material, tooling, plating, secondary operation, and logistics cost inputs.
  • Assist the team in evaluating commercial and operational risks associated with new business opportunities.
  • Support continuous improvement initiatives related to quoting accuracy and responsiveness.

Qualifications
Education
  • Associate's Degree in Business, Manufacturing, Engineering Technology, or related field preferred.
  • Equivalent combination of education and experience will be considered.

Experience
  • 2-5 years of experience in manufacturing sales support, estimating, customer service, or project coordination preferred.
  • Experience within metal stamping, fineblanking, fabrication, or automotive manufacturing environments is highly desirable.
  • Familiarity with manufacturing costing and quoting processes preferred.

Skills & Competencies
  • Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word, Teams).
  • Ability to analyze cost data and organize large amounts of information accurately.
  • Strong administrative and project coordination skills.
  • Excellent organizational and time-management abilities.
  • Ability to communicate effectively with customers, suppliers, and cross-functional teams.
  • High attention to detail and commitment to accuracy.
  • Ability to work independently while managing multiple quote opportunities and deadlines.
  • Team-oriented with strong cross-functional collaboration skills.

Key Performance Indicators (KPIs)
  • RFQ response time.
  • Quote submission on-time percentage.
  • Quote pipeline accuracy.
  • Number and value of active quotations.
  • Quote win rate.
  • Accuracy of quote documentation and records.
  • Customer responsiveness and satisfaction.

We offer paid holidays, PTO, 401K matching and medical benefits.

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