Escrow Assistant Jobs in Virginia (NOW HIRING)

Acree Brothers Realty Team is a Lynchburg-based real estate team founded by Stephen Acree, serving buyers and sellers across Lynchburg, Bedford County, Forest, Timberlake, Amherst, and Appomattox County. We were built on a straightforward belief: real estate is deeply personal, and behind every transaction is a family starting fresh, a couple downsizing, or someone buying their first home. Our work is about helping people find clarity in a complex process and confidence in their choices.

That approach has grown the team to almost 20 team members; agents alongside listing, operations, and marketing coordinators; supported by deep familiarity with the neighborhoods, schools, and character of the communities we live and work in.

Location: Lynchburg, VA - on site 5 days a week.

Schedule: Full-time, 40 hours per week

Classification: Exempt/Salary

This is our first dedicated accounting hire. As the team and its affiliated rental property holdings have grown, so has the need for someone to own the financial record keeping with the same care we bring to client work.

The role supports day-to-day accounting across our real estate operations and rental property portfolio. The work is transactional and detail-driven: accounts payable, accounts receivable, bank and tenant ledger reconciliation, and general ledger maintenance across [number] legal entities.

Because this is a new position, part of the job is building the process rather than inheriting a finished one, documenting procedures, tightening the close, and establishing the record keeping standard going forward. That is unusual latitude this early in an accounting career, and it comes with the expectation that you will ask questions rather than guess.

This is a strong fit for someone early in their accounting career who wants breadth rather than a narrow specialty. You will see the full transaction cycle across two related but distinct operations - a real estate practice and a rental operation.

The role is designed to grow. As you demonstrate accuracy and ownership, the scope expands toward month-end close ownership, financial reporting, and analysis.

      Process vendor invoices for brokerage operations and property-related expenses including repairs, maintenance, utilities, and turnover costs

      Code expenses to the correct entity, property, and general ledger account, including distinguishing capitalizable improvements from deductible repairs

      Process employee and agent expense reimbursements

      Maintain the vendor master file and collect and retain Form W-9 documentation

      Record rental income and tenant payments to the correct tenant ledger

      Track and reconcile tenant balances, partial payments, late fees, and delinquencies

      Maintain security deposit records in accordance with the Virginia Residential Landlord and Tenant Act and company procedure, including deposit accounting at move-out

      Reconcile all operating bank accounts monthly and prepare reconciliations for Owner review and signature

      Prepare and post recurring journal entries

      Assist with month-end close, including account analysis and supporting schedules

      Maintain organized, audit-ready documentation for all entries

      Prepare recurring financial reports for Owner review

      Explain account activity and variances clearly to agents, brokers, and property staff who do not have a financial background

      Support ad hoc analysis and special projects

These are conditions of the role and are stated here so that expectations are clear before you apply.

      This position does not have signature authority on any company or escrow account and does not have authority to initiate outbound payments, wires, or ACH transfers without documented approval from President and Owner.

      All bank, escrow, and trust account reconciliations prepared by this position are reviewed and signed by President and Owner monthly. Reconciliations are not self-approved.

      This position is subject to a background check conducted in accordance with the Fair Credit Reporting Act and applicable Virginia law. Any offer is contingent on satisfactory completion.

      This position handles confidential information including tenant personally identifiable information, agent compensation, and owner financial data. Compliance with company confidentiality and data-handling policy is a condition of employment.

Requirements

Required

      A degree in Accounting or Finance, an accounting certificate, completed coursework, or documented full-cycle bookkeeping experience

      0-3 years of accounting or bookkeeping experience. New graduates and career changers with relevant coursework are encouraged to apply

      Working proficiency in Excel, including formulas, sorting and filtering, and pivot tables

      Demonstrated accuracy with numerical detail and the discipline to reconcile to zero rather than to close enough

      Ability to maintain separate, accurate records across multiple legal entities and meet recurring deadlines

      Ability to explain financial information clearly to people without a financial background

      Willingness to undergo a background check and be covered by a fidelity bond

      Authorization to work in the United States

Preferred

      Experience with QuickBooks, or with property management accounting software such as AppFolio, Buildium, Rent Manager, or Yardi

      Any prior exposure to real estate accounting, including trust or escrow accounting, tenant ledgers.

      Prior responsibility for cash handling, deposits, or reconciliation in any setting

      Progress toward the CPA exam or CPA eligibility coursework

      Bookkeeping certification

Note: a bachelor's degree is one way to satisfy the coursework requirement above, but it is not independently required. We are screening for demonstrated accounting foundation and accuracy, not credentials.

Benefits

Compensation: $48,000 to $58,000

Equal Employment Opportunity. Acree Brothers Realty Team is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, childbirth or related medical conditions, age, marital status, disability, veteran or military status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Reasonable Accommodation. We are committed to providing reasonable accommodations to qualified individuals with disabilities during the application and interview process and in the performance of essential job functions. To request an accommodation or an alternative method of application, contact michael.graziola@remindermedia.com

Background Check. Any offer of employment is contingent on satisfactory completion of a background check conducted in accordance with the Fair Credit Reporting Act and applicable Virginia law. All required disclosures and written authorizations will be provided before any check is conducted. Criminal history is considered individually in relation to the duties of the position and consistent with applicable law.

At-Will Employment. Employment with Acree Brothers Realty Team is at will and may be terminated by either party at any time, with or without cause or notice. Nothing in this posting creates a contract of employment or a guarantee of continued employment or advancement.