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The Financial Administrator - EMEA is responsible for providing operational and transactional support across a broad range of finance activities within the EMEA region. This role ensures the accuracy of financial records, supports compliance with local statutory requirements, and assists with daily finance operations, including AP/AR support, expense processing, reconciliations, and month-end close tasks. The Financial Administrator works closely with internal stakeholders and external partners (e.g., auditors, banks, vendors) to maintain efficient financial processes and contribute to the overall financial health of the region.

RESPONSIBILITIES 

Reporting & Reconciliation

• Prepare and reconcile financial data including ledgers, accounts, and trial balances.
• Oversee and review accruals and suspense accounts, including analysis, follow-up on aged items, and ensuring timely resolution.
• Take ownership for several international entities of selected balance sheet accounts and ensure completeness, accuracy, and proper documentation.
• Prepare and review tax-related filings and declarations (e.g. VAT, wage tax, or other statutory returns), in collaboration with internal or external advisors.
• Assist with internal and external reporting requirements, including regulatory submissions and audit support.
• Provide input into monthly and quarterly close processes by preparing journal entries, accruals, and account reconciliations.

Financial Operations Support

• Support both Accounts Payable and Accounts Receivable teams with documentation, coding, and approval workflows.
• Execute and monitor Accounts Receivable (AR) procedures, including invoicing, cash application, dunning, and follow-up on overdue receivables.
• Ensure compliance with internal financial policies and country-specific regulations, including tax (e.g., VAT), audit, and statutory filing requirements.
• Perform day-to-day finance operations such as data entry, invoice processing, expense tracking, and payment monitoring.

Banking & Treasury Assistance

• Monitor cash positions, and assist in daily cash management reporting.
• Assist with bank reconciliations and ensure timely and accurate recording of transactions across multiple currencies.
• Support treasury functions such as setting up new banking accounts, maintaining signatories, and handling basic foreign exchange tasks (if applicable).

Vendor & Expense Management

• Manage vendor records, monitor invoice statuses, and ensure timely payments in accordance with contractual terms.
• Review employee expense claims for accuracy, policy adherence, and tax compliance before processing.
• Maintain financial documentation in a compliant and organized manner for internal and audit use.

Cross-Functional Collaboration

• Liaise with internal teams including Procurement, HR, and Legal to ensure proper financial support for operations and projects.
• Act as a regional point of contact for finance-related questions from employees or external partners.
• Provide financial information, analysis, and explanations to internal stakeholders to support decision-making and operational planning.

REQUIREMENTS

• At least MBO level qualification in Accounting, Finance, Business Administration, or a related field required.

• Professional accounting qualifications preferred but not required.

• 2-4 years of experience in finance, accounting, or administrative roles, ideally within a multinational or EMEA-focused environment.

• Familiarity with local financial regulations and statutory reporting requirements across the EMEA region.

• Experience using ERP and financial systems (e.g., SAP, Oracle, NetSuite, or Workday).

• Strong attention to detail, organizational, and time management skills.

• High proficiency in Microsoft Excel and experience with financial reporting tools.

• Strong communication skills (verbal and written); fluency in English required, additional EMEA languages a plus.

• Team-oriented with the ability to work independently and adapt in a dynamic, deadline-driven environment.

• Confidentiality and integrity in handling sensitive financial data.