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Donor Database Coordinator Jobs (NOW HIRING)

Helping Hand

Database Coordinator

Countryside, IL · On-site

$23 - $25/hr

As the Database Coordinator, you will play a vital role in supporting fundraising, donor engagement, volunteer tracking, reporting, and event coordination efforts. This position is ideal for someone ...

Cross Catholic Outreach

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DPS Data Coordinator

Pompano Beach, FL · Remote

$20.67 - $24.38/hr

... donor database systems • Experience with query and reporting • Familiarity with databases and ... etc. • Support coordination and oversight of core donor data, including the monthly giving ...

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How much do donor database coordinator jobs pay per hour?

As of Jun 14, 2026, the average hourly pay for donor database coordinator in the United States is $26.73, according to ZipRecruiter salary data. Most workers in this role earn between $20.91 and $30.77 per hour, depending on experience, location, and employer.

What are some common challenges a Donor Database Coordinator faces when maintaining data accuracy, and how can they overcome them?

A Donor Database Coordinator often encounters challenges such as duplicate records, incomplete donor information, and inconsistencies due to manual data entry. To overcome these, coordinators typically implement regular data audits, establish standardized data entry protocols, and use database tools to automate deduplication and error detection. Proactive communication with fundraising and development teams also helps ensure data remains current and accurate, supporting successful donor engagement efforts.

What are the key skills and qualifications needed to thrive as a Donor Database Coordinator, and why are they important?

To thrive as a Donor Database Coordinator, you need strong organizational skills, attention to detail, and experience with data management, typically supported by a degree in business, nonprofit management, or a related field. Proficiency with donor management software such as Raiser’s Edge, Salesforce, or DonorPerfect, along with knowledge of data privacy regulations, is essential. Excellent communication, problem-solving abilities, and a collaborative mindset are standout soft skills for this role. These skills and qualities are crucial for ensuring accurate donor records, effective fundraising efforts, and strong relationships with supporters.

What is a Donor Database Coordinator?

A Donor Database Coordinator is a professional responsible for managing and maintaining an organization's donor management system. They ensure the accuracy and security of donor records, process donations, generate reports, and support fundraising efforts by providing data analysis. This role often collaborates with fundraising and development teams to maximize donor engagement and retention. Strong attention to detail, technical skills with database software, and confidentiality are essential for this position.

What is the difference between Donor Database Coordinator vs Fundraising Data Specialist?

AspectDonor Database CoordinatorFundraising Data Specialist
CredentialsDatabase management certifications, nonprofit experienceData analysis certifications, fundraising background
Work EnvironmentNonprofit organizations, development departmentsFundraising teams, nonprofit or charitable sectors
Employer & IndustryCharities, NGOs, educational institutionsNonprofits, fundraising agencies

The Donor Database Coordinator primarily manages donor information and maintains database systems, ensuring data accuracy for fundraising efforts. The Fundraising Data Specialist focuses more on analyzing fundraising data to inform strategies. While both roles require data management skills and nonprofit experience, the Coordinator emphasizes database upkeep, whereas the Specialist emphasizes data analysis for fundraising optimization.

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Donor Database Coordinator jobs near you
Database Coordinator

Database Coordinator

Helping Hand

Countryside, IL • On-site

$23 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago

Job description

At Helping Hand, we believe that every detail matters because every detail supports our mission of transforming the lives of all connected to Helping Hand through genuine care and education. We are currently seeking a highly organized, detail-oriented, and proactive Database Coordinator to join our Advancement Team. As the Database Coordinator, you will play a vital role in supporting fundraising, donor engagement, volunteer tracking, reporting, and event coordination efforts. This position is ideal for someone who enjoys balancing analytical work with collaboration and administrative support while helping drive the success of a nonprofit organization, making a real difference in the community.
You'll work closely with the Director of Advancement and other agency leaders to ensure information remains accurate, organized, and impactful. If you thrive in a fast-paced environment, enjoy working with data and reporting, and want your work to directly support a meaningful mission, this may be the perfect opportunity for you.
SCHEDULE AND COMPENSATION:
  • On-site position, Monday-Friday, 40 hours per week.
  • Flexibility in schedule to assist at events throughout the year.
  • Salary range $23.00-$25.00/hr (hourly/non-exempt).
  • Salary based on skills and experience.
  • Up to 6% annual bonus potential
  • 403b retirement plan with up to a 4% company match.

HELPING HAND PERKS:
  • Purpose-driven work that changes lives.
  • Team member appreciation events and year-round recognition.
  • Traditional medical (BCBS of IL), dental, and vision insurance.
  • Employer-paid Group Life/AD&D, Short-Term, and Long-Term Disability.
  • Employee Assistance Program (EAP) and wellness support.
  • Generous PTO, including paid holidays, vacation, and accrued sick time.
  • PSLF-qualifying employer under the Federal Public Service Loan Forgiveness Program.

WHAT YOU'LL DO:
  • Ensure the accuracy, integrity, and ongoing maintenance of the database by regularly updating all records.
  • Troubleshoot and resolve database issues in a timely and efficient manner.
  • Process donations and generate acknowledgement letters and related correspondence.
  • Prepare monthly fundraising reports and dashboards to support development efforts.
  • Maintain organized and up-to-date files for foundations, corporations, and individual donors.
  • Attend and contribute to all Advancement-related events of the agency, supporting the planning, execution, and engagement efforts to ensure their success.
  • Reconcile donation records with the finance department on a monthly basis.
  • Collaborate with Program Directors to input new contracts into the database, including vendors, prospective and current families and/or employers.
  • Generate targeted mailing lists for campaigns such as newsletters, annual appeals, and impact reports.
  • Create and manage events within the event management software, ensuring accurate and timely data entry.
  • Monitor and manage weekly due dates for all required documentation and reporting.
  • Must attend all team and agency meetings as scheduled and fulfill all necessary training requirements of the agency.
  • Provide consistent and proactive general administrative support.
  • Other duties as assigned.

Requirements
WHAT YOU BRING:
Education:
  • High School Diploma or GED required, associate or bachelor's degree preferred.

Experience:
  • At least two (2) years of data entry experience.
  • Experience with reporting/dashboard development.
  • Familiarity with CRM systems and event management software.

Skill Sets:
  • Proficient and comfortable with technology such as Microsoft Office, Teams, etc.
  • Exceptional problem-solving and time management skills with the ability to multitask and work in a fast-paced environment.
  • Flexibility to adapt to changes throughout the day.
  • Excellent organizational skills and ability to prioritize multiple urgencies as required.
  • Professionalism, punctuality, flexibility, and reliability.
  • The ability to work both independently and collaboratively with the team to ensure efficient delivery of responsibilities.
  • Strong interpersonal communication skills, both verbal and written.
  • Strong ability to follow through with assigned tasks, along with initiative and willingness to pitch in whenever needed.
  • Ability to promote and adhere to company values.
  • A commitment to a diverse, inclusive, and equitable work environment.

WORK ENVIRONMENT:
  • This position regularly requires sitting and working at a computer for extended periods of time in a shared office environment, including cubicle workspaces, while managing multiple tasks and communications throughout the day.
  • The person in this position needs to occasionally move about to assist others, access file cabinets, office machinery, etc.
  • The ability to observe details at a close range (within a few feet of the observer).
  • Consistently position oneself to maintain files in file cabinets or assist others.
  • The ability to communicate information and ideas so that others will understand. Must be able to exchange accurate information in all situations.
  • Must possess a valid driver's license with an acceptable driving record and proof of ongoing personal motor vehicle insurance.

Helping Hand is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that embracing our differences strengthens our community and enhances the quality of care we provide.
Salary Description
$23.00-$25.00/hr

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