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Document Scanning Assistant Jobs (NOW HIRING)

Neumo

Document Processing Associate (On-Site)

Chicago, IL · On-site

$16 - $18/hr

Perform basic image corrections and fix scanning errors when needed. * Assist with other production ... document scanning, digitization, or office environments. * Previous experience with scanning ...

A+ Consulting

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Document Preparation Associate

Ashland, VA · On-site

$19.57/hr

... scanning * Escalate exception items identified during production to the lead * Maintain an organized workflow to meet daily production goals * Assist with other document preparation tasks as needed ...

Adroit Partners

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Document Scanner Clerk

Lynnwood, WA · On-site

$18/hr

Operates scanners to scan and upload document images into database. Records and track progress in ... Assist team with other duties such as pulling records for review Qualifications · Preferred ...

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How much do document scanning assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document scanning assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What cities are hiring for Document Scanning Assistant jobs?

Cities with the most Document Scanning Assistant job openings:

What are the most commonly searched types of Document Scanning jobs?

The most popular types of Document Scanning jobs are:

What states have the most Document Scanning Assistant jobs?

States with the most job openings for Document Scanning Assistant jobs include:

Document Scanning Assistant jobs near you

Document Control Tech Aide III - 4P/590

4P Consulting Inc

Eastaboga, AL • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Document Control Tech Aide III

Experience Level: 3–5+ Years Location: Eastaboga, AL Contract - 5 Months.

Client- Southern Company

Position Overview

The Document Control Tech Aide III supports engineering records management activities through large- and small-format document scanning, metadata entry, and archival support. This onsite role requires experience handling delicate, aging engineering drawings and working with document management systems.

The ideal candidate brings strong attention to detail, familiarity with engineering drawings, and hands-on experience using scanning and PDF software.

Key Responsibilities

Document Scanning & Digitization

  • Operate small and large format scanners and plotters
  • Scan engineering drawings (including oversized and fragile documents)
  • Ensure high-quality digital reproduction of physical documents
  • Capture and input accurate metadata from scanned drawings

Records Management Support

  • Support records management processes and archival procedures
  • Maintain accurate indexing and file organization
  • Handle delicate and aging documents with care
  • Assist with boxing, organizing, and relocating document files

Data Entry & Systems

  • Enter metadata and drawing details into document management systems
  • Utilize PDF software for editing, indexing, and organizing scanned files
  • Maintain personal timekeeping using the company's timekeeping system

Administrative & Physical Requirements

  • Proficient in Microsoft Office (Outlook, Excel)
  • Lift and move boxes of drawings as required
  • Work onsite at the Calhoun County Plant

Required Qualifications

  • 3–5+ years of experience using small and large document scanners and plotters
  • Familiarity with engineering drawings and document formats
  • Basic knowledge of records management processes
  • Proficiency with MS Office (Outlook, Excel)
  • Working knowledge of scanning and PDF software
  • Ability to handle fragile and aging documents carefully
  • Ability to lift and move boxes as needed

Apply