ZipRecruiter

Log In

1

Document Scanning Assistant Jobs (NOW HIRING)

SPS North America

Legal Document Scanning Operator

New York, NY · On-site

$22 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As a Document Scanning Operator , you'll support document preparation, scanning, indexing, and ... Restock pantry, kitchen, conference, and meeting areas * Assist with meeting room setups and office ...

STI

Document Scanner/Admin Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Prepare documents for scanning. * Operate scanner to convert physical document to digital format . * Perform periodic review of digitized documents to ensure clarity and completeness. * Accurately ...

Manufacturing Company

Office Assistant

Charlton, MA · On-site

$19/hr

Perform basic data entry and document scanning. * Assist with preparing documents, presentations, and correspondence. * Answer and direct phone calls and handle basic inquiries. * Manage office ...

Neumo

Document Processing Associate (On-Site)

Chicago, IL · On-site

$16 - $18/hr

Perform basic image corrections and fix scanning errors when needed. * Assist with other production ... document scanning, digitization, or office environments. * Previous experience with scanning ...

Global Force

Document Prep/Scanner/Control

Houston, TX · On-site

$14/hr

Document Scanner/Document Control/Indexing Location: 2720 Reed Rd, Houston, TX 77051 Contract role: 4 months with possibility of extension Start Date: ASAP Pay rate: $14/hr Hours: Monday thru Friday ...

Adroit Partners

Be Seen First

Document Scanner Clerk

Lynnwood, WA · On-site

$18/hr

  • Medical

Operates scanners to scan and upload document images into database. Records and track progress in ... Assist team with other duties such as pulling records for review Qualifications · Preferred ...

TAD PGS, Inc

Document Specialist

Grand Prairie, TX

$23 - $24/hr

The primary focus of this position will be to scan engine records, ensure the accuracy and ... Maintain confidentiality and security of sensitive documents at all times * Assist with records ...

previous pagenext page

Showing results 21-40

All JobsDocument Scanning JobsDocument Scanning Assistant Jobs

Document Scanning Assistant information

See salary details

$10

$21

$31

How much do document scanning assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for document scanning assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What cities are hiring for Document Scanning Assistant jobs?

Cities with the most Document Scanning Assistant job openings:

What are the most commonly searched types of Document Scanning jobs?

The most popular types of Document Scanning jobs are:

What states have the most Document Scanning Assistant jobs?

States with the most job openings for Document Scanning Assistant jobs include:

Document Scanning Assistant jobs near you

Legal Document Scanning Operator

SPS North America

New York, NY • On-site

$22 - $23/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership
Typical Work Schedule: Monday-Friday | 9:00AM - 6:00PM
Power the Transition from Paper to Digital
If you enjoy structured work, repetitive tasks, and working behind the scenes to keep operations moving, this role is for you. As a Document Scanning Operator, you'll support document preparation, scanning, indexing, and records management activities while helping preserve important business records.
This role also serves as a cross-trained team member, providing reception/concierge coverage and light facilities support as operational needs require.
Why This Role Matters
Your work ensures physical records are accurately converted into organized digital files that support business continuity and accessibility.
What You'll Do
Mail & Document Operations
  • Receive, sort, and track incoming mail and packages using chain-of-custody systems
  • Process outgoing mail and shipments
  • Notify employees of deliveries and respond to mail and package inquiries
  • Distribute mail, packages, and office materials to company personnel
Business Service Center & Equipment Support
  • Operate and maintain multifunction devices (MFDs), including replenishing toner and paper
  • Support copy/print requests and submit service tickets when needed
  • Maintain an organized and professional Business Service Center
Office & Hospitality Support
  • Monitor, replenish, and order office supplies
  • Restock pantry, kitchen, conference, and meeting areas
  • Assist with meeting room setups and office moves
  • Perform light maintenance and cleaning duties as needed
Client Service & Cross-Functional Support
  • Deliver exceptional customer service and build positive relationships with employees and internal teams
  • Handle sensitive matters with professionalism and discretion
  • Provide reception or concierge coverage as needed
  • Cross train backup personnel on procedures and support additional operational needs during downtime
What You Bring
  • Strong attention to detail and accuracy
  • Ability to perform repetitive work in a fast-paced environment
  • Strong organizational and time management skills
  • Basic computer proficiency, including Microsoft Office
  • Ability to work independently and adapt to changing priorities
  • Experience with document imaging, records management, or shipping/receiving is a plus
Qualifications
  • High School Diploma or equivalent required
  • 1+ years of related experience preferred
  • Ability to learn document management systems and site procedures
  • Must follow onsite security policies, including restrictions on phones and imaging devices on active work floors
Physical Requirements
  • Ability to lift and move boxes/packages up to 40-60 lbs. using appropriate equipment
  • Ability to stand, walk, bend, kneel, and sit for extended periods
  • Manual dexterity required for operating scanners and office equipment

Travel: None or Negligible
Other Duties: Responsibilities may change based on operational needs.
Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.
Vacancy Status:
This posting is for an existing vacancy.
Pay Range
$22-$23 USD
WHAT WE OFFER
  • Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
  • Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
  • We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
  • Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
  • Bonuses: Are available for employee and client referrals for current employees.
  • Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
    • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS
SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.
Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.
At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.
SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.
Colorado only:We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.
To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process
SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.
To view our privacy policy, click on the link below: Data Privacy Statement
Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.

Apply