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Document Scanning Assistant Jobs in Oregon (NOW HIRING)

Calmax

Administrative Assistant - Scanning

Tualatin, OR · On-site

$18.75 - $25.25/hr

The Administrative Assistant - Scanning will be responsible for scanning and digitizing documents in an efficient and timely manner. This individual will need to have strong attention to detail in ...

Aldrich

Administrative Assistant

Lake Oswego, OR

$24 - $30/hr

Aldrich CPAs + Advisors is seeking a proactive, tech-savvy Administrative Assistant to support our ... In this role, you will manage high-volume document scanning and uploads within our Autoflow system ...

Aldrich

Administrative Assistant

Lake Oswego, OR · On-site

$24 - $30/hr

Aldrich CPAs + Advisors is seeking a proactive, tech-savvy Administrative Assistant to support our ... In this role, you will manage high-volume document scanning and uploads within our Autoflow system ...

Aldrich

Administrative Assistant

Lake Oswego, OR · On-site

$24 - $30/hr

Aldrich CPAs + Advisors is seeking a proactive, tech-savvy Administrative Assistant to support our ... In this role, you will manage high-volume document scanning and uploads within our Autoflow system ...

Verstela

Warehouse Associate

Portland, OR

$18/hr

... Assist with document scanning, trimming, or quality review depending on role placement • Stay active during repetitive tasks and keep a steady pace • Communicate clearly with the team -- ask ...

GovernmentJobs.com

Clerical Assistant III - CAS

Corvallis, OR · On-site

$16.75 - $21.75/hr

Clerical Assistant III Provide administrative support and office duties including but limited to customer service, reception, word processing, document scanning, accounts receivable, purchasing, data ...

Bakertilly

OR · On-site

$16.50/hr

Join our BT Prep team as a Document Processing Assistant, specializing in either Data Validation, Digital Scanning, or K1-A Validation where attention to detail and technical skills are key.

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Document Scanning Assistant information

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by Document Scanning Assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What are Document Scanning Assistants?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a Document Scanning Assistant, and why are they important?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.
Document Scanning Assistant jobs near you

Administrative Assistant - Scanning

Calmax

Tualatin, OR • On-site

$18.75 - $25.25/hr

Full-time

Posted 6 days ago

Job description

Administrative Assistant - Scanning


Position Purpose:

The Administrative Assistant - Scanning will be responsible for scanning and digitizing

documents in an efficient and timely manner. This individual will need to have strong attention

to detail in order to ensure that all documents are scanned and saved correctly. The

Administrative Assistant - Scanning will also be responsible for organizing the documents according to the company's digital filing system.


Essential Duties & Responsibilities:

  • Manages document scanning projects from start to finish, including document preparation and quality control
  • Scans Travelers and files documents into digital format on company server
  • Records and tracks all scanned documents to ensure they are properly filed and stored
  • Organizes documents in an easily accessible format and locates requested documents in a timely manner
  • Undertakes special projects as assigned


Position Requirements & Qualifications:

  • Ability to stand for extended periods of time
  • Ability to follow directions and work independently with minimal supervision
  • Has basic computer knowledge and the ability to operate document scanning equipment in order to convert physical documents into digital format


Additional Information:Please reach out tohr@calmaxtechnology.comif you have any questions about the position, job listing, or application process.


About us:
A Silicon Valley leader in manufacturing and assemblies, Calmax Technology, Inc. manufactures precision machined parts and provides turnkey assembly to Fortune 500 customers across technology, automotive, aerospace, semiconductor, and medical industries. We are based in Santa Clara, CA with locations in Tualatin, OR. Calmax is ISO - 9001 certified.


Calmax Technology Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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