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Document Scanning Assistant Jobs in Oregon (NOW HIRING)

PDK Hotel Group

Assistant Bookkeeper

Portland, OR · On-site

$16 - $20/hr

We are looking for a new Assistant Bookkeeper to join our hotel team! We are looking for a ... Daily scanning & filing of various documents. Qualities To Have: * Detail-oriented with strong ...

New

MyTeam

Medical Assistant

Portland, OR

$18.75 - $24.25/hr

Scan documents into patient files Skills, Knowledge and Expertise EDUCATION | TRAINING | EXPERIENCE ... assistant * Graduate of an accredited Medical Assisting program * High school diploma or GED ...

PDK Hotel Group

Assistant Bookkeeper

Portland, OR

$16 - $20/hr

We are looking for a new Assistant Bookkeeper to join our hotel team! We are looking for a ... Daily scanning & filing of various documents. Qualities To Have: * Detail-oriented with strong ...

New

ABATEMENT SERVICES INC

Office Assistant

Oregon City, OR · On-site

$20 - $24/hr

This position is responsible for managing communications, organizing documentation, and supporting ... Perform general clerical duties such as data entry, photocopying, scanning, and mailing. * Support ...

ABATEMENT SERVICES INC

Office Assistant

Oregon City, OR · On-site

$20 - $24/hr

This position is responsible for managing communications, organizing documentation, and supporting ... Perform general clerical duties such as data entry, photocopying, scanning, and mailing. * Support ...

Aqua Finance

Funding Administrative Assistant

Cove, OR · On-site

$17.25 - $23.25/hr

The Funding Administrative Assistant is responsible for keeping the flow of incoming documents ... Prep purchased accounts for scanning and filing * Perform double check of ACH accounts via ...

CC DERMATOLOGY MSO LLC

Lab Assistant

Salem, OR

Description Clear Choice Dermatology is seeking a highly motivated, detail-oriented Lab Assistant ... Scan requisitions, manage digital records, and maintain proper documentation * Ensure laboratory ...

CLEAR CHOICE DERMATOLOGY LLC

Lab Assistant

Salem, OR · On-site

... Assistant to support our growing team in Salem, OR. This role is vital to the success of our lab ... Scan requisitions, manage digital records, and maintain proper documentation * Ensure laboratory ...

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Document Scanning Assistant information

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by Document Scanning Assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What are Document Scanning Assistants?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a Document Scanning Assistant, and why are they important?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.
Document Scanning Assistant jobs near you

Assistant Bookkeeper

PDK Hotel Group

Portland, OR • On-site

$16 - $20/hr

Full-time

Posted yesterday

Job description

Position Summary:
We are looking for a new Assistant Bookkeeper to join our hotel team! We are looking for a dedicated, reliable, and highly organized superstar to join our team!. We are looking for people with a great attitude and enthusiasm. The Assistant Bookkeeper should work well with others, be able to multitask, take on assigned tasks.
Essential Duties:
  • Handling basic bookkeeping tasks, accounts payable/accounts receivable occasionally assist with payroll.
  • Assist in preparing financial reports, statements and gathering backup documentation.
  • Must have Quickbooks experience with full-cycle bookkeeping, Excel, Gmail, and other computer applications.
  • Provide general administrative support.
  • Assist with special accounting projects.
  • Maintain confidentiality of highly sensitive information.
  • Daily account updates & categorization of expenses for multiple entities.
  • Daily scanning & filing of various documents.

Qualities To Have:
  • Detail-oriented with strong organizational skills.
  • Self-starter. Able to work alone or in a team.
  • Ability to multitask.
  • Hardworking and personable.
  • Strong communication skills.

Job Requirements:
  • General bookkeeping experience with some knowledge of payroll.
  • Willing to train but would prefer one to two years of Quickbooks, Excel, Google Drive, Microsoft, and general computer applications.

We'll support you in and out of the workplace by offering:
  • Team-spirited coworkers.
  • Encouraging management.
  • Learning and development opportunities.