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Document Scanning Assistant Jobs in Oregon (NOW HIRING)

Emerald Staffing

Legal Assistant

Lake Oswego, OR

$20/hr

Perform data entry, scanning, electronic file management, and document organization. * Provide reception and general administrative support as needed. * Assist with special projects and other duties ...

Hillsboro Aero Academy

Receptionist - Part Time

Hillsboro, OR · On-site

$17.25 - $22.50/hr

Welcome and assist visitors, customers, and vendors. * Inform of testing center arrivals and other ... Help Student Services with documents scanning, saving and other tasks * Other duties as assigned ...

New

Jobs for Humanity

Records Assistant

Portland, OR · Remote

$17 - $22.25/hr

We are seeking a reliable and organized Remote Records Assistant to help maintain and manage ... Scan, upload, and file digital documents. * Review records for accuracy and completeness.

Advantage Mortgage

Administrative Assistant

Canby, OR · On-site

$22/hr

Prepare, scan, organize, and maintain documents and electronic files. * Assist with office supplies, mail, and day-to-day office needs. * Maintain accurate records, databases, spreadsheets, and ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$23/hr

Perform other clerical duties such as photocopying, scanning, etc. Administrative Support ... Compile and keep up to date hiring documents and information packets (current I-9, tax documents ...

Visiting Angels

Administrative Assistant

Eugene, OR · On-site

$18.25 - $24.50/hr

... as photocopying, scanning, etc. Administrative Support Coordinates overall administrative ... documents and information packets (current I-9, tax documents, etc.) Assist with employee ...

Oregon Conference

Executive Assistant

Gladstone, OR · On-site

$18.54 - $27.81/hr

The Executive Assistant has a passion for serving Jesus and others. Will have excellent verbal and ... Assembling backup material for AdCo Agenda, scanning documents, and uploading to OneDrive for ...

Oregon Conference

Executive Assistant

Gladstone, OR · On-site

The Executive Assistant has a passion for serving Jesus and others. Will have excellent verbal and ... Assembling backup material for AdCo Agenda, scanning documents, and uploading to OneDrive for ...

Oregon Conference

Executive Assistant

Gladstone, OR · On-site

The Executive Assistant has a passion for serving Jesus and others. Will have excellent verbal and ... Assembling backup material for AdCo Agenda, scanning documents, and uploading to OneDrive for ...

Bay Area Hospital

CNA | PSU - FT Nights

Coos Bay, OR · On-site

$19.36 - $28.74/hr

Certified Nursing Assistant - CNA The Certified Nursing Assistant (CNA) provides high-quality ... Process documentation such as discharge paperwork, transport charts, and scanned/faxed materials

Bay Area Hospital

CNA | PSU - FT Nights

Coos Bay, OR · On-site

$19.36 - $28.74/hr

Certified Nursing Assistant - CNA The Certified Nursing Assistant (CNA) provides high-quality ... Process documentation such as discharge paperwork, transport charts, and scanned/faxed materials

Bay Area Hospital

CNA | APU - FT Nights

Coos Bay, OR · On-site

$19.36 - $28.74/hr

Certified Nursing Assistant - CNA The Certified Nursing Assistant (CNA) provides high-quality ... Process documentation such as discharge paperwork, transport charts, and scanned/faxed materials

Bay Area Hospital

CNA MCU Full Time - Nights

Coos Bay, OR · On-site

$19.36 - $28.74/hr

Certified Nursing Assistant - CNA The Certified Nursing Assistant (CNA) provides high-quality ... Process documentation such as discharge paperwork, transport charts, and scanned/faxed materials

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Document Scanning Assistant information

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

Document Scanning Assistant jobs near you

Legal Assistant

Emerald Staffing

Lake Oswego, OR

$20/hr

Full-time

Posted 17 days ago

Job description

Legal Assistant
Pay: $20.00/hr.
Schedule: Monday-Friday 
Hours: 8:00am-5:00pm

About the Employer-
We are a respected boutique law firm focused on helping individuals and families navigate important life decisions and transitions. Our team is dedicated to providing exceptional client service in a collaborative, supportive, and professional environment where employees are valued and encouraged to grow
 
Position Summary-
A well-established boutique law firm in Lake Oswego is seeking a personable, organized, and dependable Legal Assistant to join our team. This full-time, on-site position plays a key role in supporting attorneys and paralegals with estate planning, probate, and trust administration matters.
The ideal candidate is detail-oriented, client-focused, and able to manage multiple priorities in a fast-paced professional environment. This position offers an excellent opportunity to contribute meaningfully to client outcomes while working closely with a collaborative and experienced legal team.

Essential Job Duties-
  • Prepare, organize, and maintain estate planning, probate, and trust administration documents.
  • Manage client files and ensure documentation is accurate, complete, and properly maintained.
  • Schedule appointments, maintain calendars, and coordinate meetings for attorneys and staff.
  • Communicate professionally with clients, courts, financial institutions, and other parties.
  • Draft correspondence and assist with legal forms, filings, and administrative documents.
  • Monitor deadlines and assist in keeping matters on track.
  • Perform data entry, scanning, electronic file management, and document organization.
  • Provide reception and general administrative support as needed.
  • Assist with special projects and other duties to support the firm's operations.
Requirements-
  • Prior experience as a Legal Assistant, Legal Secretary, or Administrative Assistant preferred but not required. Compensation will be commensurate with experience.
  • Strong proficiency with Microsoft 365, including Word, Excel, and Outlook.
  • Experience with legal practice management or document management software, such as Clio, is a plus.
  • Excellent written and verbal communication skills.
  • Exceptional attention to detail, organization, and accuracy.
  • Strong time-management skills with the ability to prioritize competing deadlines.
  • Professional demeanor and commitment to providing outstanding client service.
  • Ability to work independently while contributing positively to a team environment


Let us know you are interested!
Taylor N. 
(503)-212-0007
Taylor@emeraldstaffing.com 
www.EmeraldStaffing.com