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Document Scanning Assistant Jobs in Florida (NOW HIRING)

MyFlorida

STAFF ASSISTANT - 60070527

Fort Myers, FL · On-site

$34K/yr

STAFF ASSISTANT - 60070527 Pay Plan: Career Service Position Number: 60070527 Salary: $34,760.00 ... Must be familiar with Adobe and Visio, document scanning and DVS Capture. * Ability to deal with ...

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Bankruptcy Legal Assistant / Paralegal

Tampa, FL · On-site

$18 - $25/hr

Manage document scanning, electronic filing, and email archiving * Coordinate and assist with a high volume of client appointments * Maintain confidentiality and professionalism in all interactions ...

Robert Half

Document Review Specialist

Fort Lauderdale, FL · On-site

$24.70 - $28.60/hr

... scanned images and stored files are legible, complete, and correctly associated. • Assist with updates to document repositories, including transferring or reorganizing files when process changes ...

Covius

Printing and Scanning Specialist

Palm Harbor, FL · On-site

$15 - $18.80/hr

Ensure all documents are scanned. * Run all steps so all documents can be viewed. * Ensure that ... The willingness of personnel to assist in or move to other areas within NTC, when needed, is an ...

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Document Scanning Assistant information

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by Document Scanning Assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What are Document Scanning Assistants?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a Document Scanning Assistant, and why are they important?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.
Document Scanning Assistant jobs near you
Infographic showing various Document Scanning Assistant job openings in Florida as of June 2026, with employment types broken down into 87% Full Time, and 13% Part Time. Highlights an 100% In-person job distribution.

Document Scanner and Records Clerk

Advance Staffing

Bradenton, FL

$20/hr

Other

Medical, Dental, Vision

Posted 15 days ago

Job description

BRADENTON, FL
Order: 85682
Order Type : Temp
Document Scanning & Records Clerk
Location: Sarasota, FL
Pay: $20/hour
Schedule: Full-time, Monday - Friday, 8:00 a.m. - 5:00 p.m. (Long-Term Temporary Assignment)
Work Setting: On-site
What You'll Do
Ad-VANCE Talent Solutions is seeking a reliable and detail-oriented Document Scanning & Records Clerk for a long-term temporary opportunity in Sarasota, FL. This role is ideal for candidates with experience in document management, data entry, administrative support, or office operations.
In this position, you will help convert physical records into organized electronic files as part of a large-scale document digitization project. Daily responsibilities include preparing documents for scanning, removing staples and paper clips, operating scanning equipment, uploading and organizing electronic files, indexing records, and verifying document accuracy and readability.
The ideal candidate is organized, dependable, and able to maintain confidentiality while working in a fast-paced office environment with strict deadlines.
Minimum Qualifications

  • Previous experience with document scanning, records management, data entry, or administrative support preferred
  • Strong computer and typing skills
  • Proficiency with Microsoft Office programs, including Outlook and Excel
  • Excellent attention to detail and organizational skills
  • Ability to manage repetitive tasks while maintaining accuracy
  • Strong time management and ability to meet project deadlines
  • Professional communication skills and dependable attendance
  • Ability to maintain confidentiality with sensitive information
Physical Requirements
  • Ability to sit or stand for extended periods throughout the workday
  • Frequent use of hands and fingers for typing, scanning, and handling documents
  • Ability to lift and move file boxes or paperwork up to 20 pounds as needed
  • Ability to perform repetitive filing and scanning tasks with attention to detail
Benefits
Ad-VANCE Talent Solutions, independently owned and operated since 1995, offers concierge-level health, dental, and vision benefits to eligible employees. We are committed to connecting talented professionals with outstanding career opportunities throughout the Gulf Coast region.
Pay Rate : 20.00
Skills:
  • Administrative Assistant
  • Bookkeeper
  • Clerical - General
  • Human Resources Assistant
  • Librarian
  • MS Office
  • Receptionist
  • Secretary

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