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Document Scanning Assistant Jobs in Florida (NOW HIRING)

Starks Industries

Paralegal - EEC

Miami, FL · On-site

Analyze appellate records and extract factual/legal issues for attorney reference. * Assist with ... Scan-It for document scanning * I-Pro for redaction * Case Map for document summarization

EXP

Administrative Assistant/Receptionist

Miami, FL · On-site

$15.75 - $19.75/hr

Administrative Assistant/Receptionist At EXP, we're driven to provide innovative solutions for the ... document scanning * Duties will include receptionist, preparation of various written project ...

EXP

Administrative Assistant/Receptionist

Coral Gables, FL · On-site

$15.75 - $19.75/hr

... document scanning * Duties will include receptionist, preparation of various written project ... This individual will also assist with overflow from other coordinators. * Successful candidate ...

Starks Industries

Paralegal - EEC

Miami, FL

Analyze appellate records and extract factual/legal issues for attorney reference. * Assist with ... Scan-It for document scanning * I-Pro for redaction * Case Map for document summarization

ADP

Document Processing Specialist - Tax

Miami, FL · On-site

The Document Processing Specialist is responsible for all intake and scanning of incoming mail. The ... Monitor tax cases to ensure commitments, deadlines and service requirements are met. * Assist with ...

ADP

Document Processing Specialist - Tax

Miami, FL

The Document Processing Specialist is responsible for all intake and scanning of incoming mail. The ... Monitor tax cases to ensure commitments, deadlines and service requirements are met. * Assist with ...

Allen Dental Inc

Dental assistant

Pembroke Pines, FL

$18 - $26/hr

  • Medical

  • Dental

... scans Assist with CEREC restorations and digital dentistry workflows Prepare, sterilize, and maintain instruments and equipment Accurately document treatment notes and patient information in ...

SRI Management LLC

Administrative Assistant

Tampa, FL · On-site

$20/hr

Administrative Assistant The Colonnade at Northdale - Tampa, FL 33618 Overview Salary Range $20.00 ... Scans HR documents provided by Executive and/or department heads and sends to Regional HR ...

New

Acrisure

Document Management Specialist

Bradenton, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Receive, prepare, scan, and electronically file incoming claim documents * Accurately index ... Prepare letters, forms, and claim-related documents for mailing * Assist with incoming and outgoing ...

Acrisure

Document Management Specialist

Bradenton, FL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Receive, prepare, scan, and electronically file incoming claim documents * Accurately index ... Prepare letters, forms, and claim-related documents for mailing * Assist with incoming and outgoing ...

Tekwissen

Customer Service Representative

Jacksonville, FL · On-site

$14.75 - $20.25/hr

... typing, office machine operation, document scanning, and filing. Principal Duties and ... Prepare customer pricing proposals (quotes) for Company product lines. * Assist in obtaining ...

MyFlorida

ADMINISTRATIVE ASSISTANT I - 37010824

Tallahassee, FL

$34K - $35K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

ADMINISTRATIVE ASSISTANT I - 37010824 Pay Plan: Career Service Position Number: 37010824 Salary ... Provide general clerical support such as photocopying, scanning, and filing documents. * Coordinate ...

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All JobsDocument Scanning JobsDocument Scanning Assistant JobsDocument Scanning Assistant Jobs in Florida

Document Scanning Assistant information

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are the most commonly searched types of Document Scanning jobs in Florida?

The most popular types of Document Scanning jobs in Florida are:

Document Scanning Assistant jobs near you
Infographic showing various Document Scanning Assistant job openings in Florida as of July 2026, with employment types broken down into 87% Full Time, and 13% Part Time. Highlights an 100% In-person job distribution.

Paralegal - EEC

Starks Industries

Miami, FL • On-site

Full-time

Re-posted 12 days ago

Job description

KEY DUTIES and RESPONSIBILITIES: 

Legal and Case Support 

  • Draft and prepare substantive legal documents such as subpoenas, discovery letters, exhibit lists, jury instructions, and trial subpoenas for AUSA review and approval. 
  • Maintain and review inventories of subpoenaed materials and conduct document analysis for completeness and accuracy. 
  • Research and summarize relevant case law using Westlaw, Lexis, and public databases to support AUSAs in developing case strategy and written filings. 
  • Analyze appellate records and extract factual/legal issues for attorney reference. 
  • Assist with electronic discovery and participate in civil/criminal litigation procedures involving document and data analysis.. 

Trial Preparation and Presentation 

  • Organize and manage litigation materials for presentation in court, including creating visual trial exhibits (e.g., charts, timelines, graphics). 
  • Identify and resolve case deficiencies by flagging missing documents or inconsistent information and initiating investigative follow-up. 
  • Coordinate with federal agencies and witnesses to ensure timely and complete cooperation for all trial stages. 
  • Maintain case calendars and ensure timely filing and submission of required pleadings and trial materials. 
  • Assist in courtroom preparation, manage exhibits, retrieve evidence, and produce relevant documentation or testimony materials on demand. 

Litigation Technology & Automation 

  • Use litigation support systems and tools including: 
  • Scan-It for document scanning 
  • I-Pro for redaction 
  • Case Map for document summarization 
  • Sanctions for trial exhibit display 
  • ECF systems for court filings 
  • Automate litigation reports, statistical data, and trial support materials using Microsoft Office and database software. 
  • Perform database management functions including data entry, data retrieval, report generation, and search functions. 

Administrative & Technical Support 

  • Provide administrative support for litigation tasks including automation, legal document organization, and workflow tracking. 
  • Identify user automation needs, design systems to enter and retrieve data, and establish operational procedures. 


EXPERIENCE and/or EDUCATION: 

  • Minimum 2 years of experience as a litigation paralegal is required. 
  • At least 1 year of experience in automated litigation support. 
  • Trial litigation experience is highly desirable. 
  • Bachelor's degree or Paralegal Certificate preferred. 


KNOWLEDGE, SKILLS and ABILITIES: 

  • Strong working knowledge of legal research principles, federal court systems, and e-discovery procedures. 
  • Experience with Westlaw, Lexis, ECF, I-Pro, Case Map, and Sanctions software. 
  • Knowledge of Federal Rules of Evidence and Civil Procedure. 
  • Strong written and oral communication skills. 
  • Excellent attention to detail and ability to meet tight deadlines. 
  • High proficiency in Microsoft Office Suite and litigation databases.