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Document Scanning Assistant Jobs in New York (NOW HIRING)

Lancesoft INC

Administrative Assistant

Pearl River, NY · On-site

$22 - $25/hr

Perform document scanning, indexing, filing, and data entry activities. * Assist with inventory management of documentation and archived records. * Support requests from internal customers regarding ...

Robert Half

Office Assistant

Neptune City, NJ · On-site

$20 - $22/hr

Scan, file, and organize business documents so records remain accessible and up to date. * Assist with general clerical tasks such as data entry, document preparation, and routine administrative ...

husadayforce

Accounts Payable Assistant

New York, NY

$20.75 - $26/hr

Ensures accurate, accessible payables records through consistent document scanning, filing, and ... * Assist with various accounting projects and tasks as assigned to support department goals. You ...

husadayforce

Accounts Payable Assistant

New York, NY

$20.75 - $26/hr

Ensures accurate, accessible payables records through consistent document scanning, filing, and ... * Assist with various accounting projects and tasks as assigned to support department goals. You ...

husadayforce

Accounts Payable Assistant

New York, NY

$20.75 - $26/hr

Ensures accurate, accessible payables records through consistent document scanning, filing, and ... * Assist with various accounting projects and tasks as assigned to support department goals. You ...

Nexus Staff Inc.

Data Entry and Word Processing

Manhattan, NY · On-site

$18.25 - $21.50/hr

... assist with data entry and document scanning to help address a backlog of case files within the office. This role requires accuracy, confidentiality, and the ability to work efficiently in a fast ...

Nexus Staff Inc.

Data Entry and Word Processing

Manhattan, NY · On-site

$18.25 - $21.50/hr

... assist with data entry and document scanning to help address a backlog of case files within the office. This role requires accuracy, confidentiality, and the ability to work efficiently in a fast ...

HELP USA

Accounts Payable Assistant

New York, NY · On-site

$19.23 - $21.63/hr

Ensures accurate, accessible payables records through consistent document scanning, filing, and ... * Assist with various accounting projects and tasks as assigned to support department goals. You ...

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Document Scanning Assistant information

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.
What are the most commonly searched types of Document Scanning jobs in New York? The most popular types of Document Scanning jobs in New York are:
What cities in New York are hiring for Document Scanning Assistant jobs? Cities in New York with the most Document Scanning Assistant job openings:
Document Scanning Assistant jobs near you

Document Scanning Project Supervisor

GRM Document Management

Jersey City, NJ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

GRM Information Management Services Inc. is a leading provider of life cycle records and information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 25 years of experience, GRM has earned the trust and continued business of more than 5,000 customers-large and small, domestic and multinational-representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China.

Job Summary

We have a Document Scanning Project Coordinator opening in our Jersey City, NJ location to assist in the day-to-day operations for the Territory Document Scanning Facility. Responsibilities for this position will include monitoring of document scanning workflow and ensuring document scanning standards are practiced and followed.

Essential/Key Areas of Responsibility

  • Manage multiple document scanning projects from start to completion.
  • Onboarding and training team members on new projects.
  • Maintain and update daily production logs.
  • Deliver electronic data files to clients.
  • Work with sales team to define Scope of Work for scanning projects.
  • Audit and Quality Check scanned document images.
  • Coordinate box/document transfer, chain of custody from local operations.
  • Monitoring of document scanning workflow and identify bottlenecks.

Technical Skills and Proficiency.

  • Excellent knowledge of document scanning workflow and processes.
  • Excellent knowledge of document scanning software (Kofax a plus).
  • Excellent knowledge of computer and scanner operation.
  • Excellent knowledge of Windows environment.
  • Excellent knowledge of Microsoft Office software.
  • Minimum three years' experience with scanning projects.
  • Strong organizational and communication skills.
  • Ability to work on multiple projects simultaneously while meeting deadlines.

Education:

  • Associates degree or equivalent experience
  • GRM offers excellent compensation and benefits. Benefits include a choice of plans providing comprehensive coverage for medical, dental, and vision care for employee & dependents, as well as employee life, matching 401(k), paid vacation and holidays. EOE
  • Opportunity for internal advancement. Here at GRM, we like to see our employees grow which is why we prefer to promote from within.

Benefits:

  • Health insurance
  • Dental and vision coverage
  • Paid time off (vacation/personal/sick/holidays)
  • Life insurance
  • Retirement benefits (e.g., 401k)

GRM does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. All employment is decided on the basis of qualifications, merit, and business need.

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