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Document Scanning Assistant Jobs in Chicago, IL (NOW HIRING)

Neumo

Document Processing Associate (On-Site)

Chicago, IL · On-site

$16 - $18/hr

Perform basic image corrections and fix scanning errors when needed. * Assist with other production ... document scanning, digitization, or office environments. * Previous experience with scanning ...

S3

Administrative Assistant

Deerfield, IL

$22/hr

Administrative Assistant Location: Deerfield, IL Duration: 12 months + Possibility to Extend and/or ... Perform document scanning, management, and archiving across multiple systems * Prepare travel ...

ABOC

Senior Accounting Assistant

Chicago, IL · On-site

$45K - $55K/yr

... document scanning and indexing of vendor-related original documents to ensure electronic document storage. • Prepares quarterly review of general ledger balancing, ensuring all accounts are ...

SQN Associates, LLC

Document Technician

Chicago, IL · On-site

Scan, index, link and distribute documents in approved project management system(s). * Assist the PM/RE and the Project Team in all matters relative to project documents including the control and ...

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

We are hiring two HIM Technicians to assist with high-volume document management within a healthcare setting. This role will focus on scanning, indexing, and organizing patient records while helping ...

Infosend Inc

Document Control Clerk

Downers Grove, IL

$17 - $19/hr

Scan completed mail pieces and production documentation to maintain accurate tracking. * Organize ... * Assist with quality audits and special projects assigned. * Maintain a clean, organized, and ...

InfoSend Inc

Document Control Clerk

Downers Grove, IL · On-site

$17 - $19/hr

Scan completed mail pieces and production documentation to maintain accurate tracking. * Organize ... * Assist with quality audits and special projects assigned. * Maintain a clean, organized, and ...

InfoSend Inc

Document Control Clerk

Downers Grove, IL · On-site

$17 - $19/hr

Scan completed mail pieces and production documentation to maintain accurate tracking. * Organize ... * Assist with quality audits and special projects assigned. * Maintain a clean, organized, and ...

Eden Senior Care

Receptionist

Crest Hill, IL · On-site

$16/hr

Handle sensitive information regarding residents and facility matters with professionalism and discretion. * Assist with various administrative tasks, including document scanning, AP, and scheduling ...

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Document Scanning Assistant information

See Chicago, IL salary details

$10

$22

$31

How much do document scanning assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for document scanning assistant in Chicago, IL is $22.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $25.77 per hour, depending on experience, location, and employer.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are the most commonly searched types of Document Scanning jobs in Chicago, IL?

The most popular types of Document Scanning jobs in Chicago, IL are:

Document Scanning Assistant jobs near you

Document Scanning Specialist Mon-Fri 6:30am-3:00pm

Vital Holdings LLC

Tinley Park, IL • On-site

$16/hr

Full-time

Re-posted 15 days ago

Job description

Description

Job Title: Digital Specialist I

Pay: $16.00

Reports To: Digital Manager or Digital Supervisor

Summary: This position is responsible for accurately preparing and scanning a high volume of data to convert printed material into digital images within a reasonable proximity to department hourly average.

Essential Functions

  • Responsible for preparing and scanning paper documents according to customer specifications and directions.
  • Accepting changes to those specifications and directions understanding customer needs may change.
  • Utilize the automatic feeder and flatbed scanner to scan a variety of paper sizes.
  • Set scanner parameters as identified for each job to ensure accurate handling per customer specifications.
  • Responsible for daily maintenance/cleaning of scanner to ensure image quality.
  • Responsible for logging document/box numbers assigned during scanning for future retrieval.
  • Assist other team members with document preparation and indexing.
  • Complete all other tasks assigned by supervisor or Director of Operations.


Requirements

Competencies:

  • Detailed knowledge of the digital scanning process including an understanding of how digital scanners work.
  • Ability to locate and select appropriate client files in the computer system for scanning into the appropriate location.
  • Able and willing to consistently report to work on time prepared to perform duties of position.
  • Understanding of the need to set and meet departmental productivity benchmarks and quality standards.
  • Well organized and detail oriented.
  • Able to work both on a team and individually.

Work Environment: Must be able to tolerate heat in the summer and cold in the winter.

Physical Demands: While performing the duties of this job, the employee is regularly required to stand and walk. The employee is occasionally required to sit, climb/balance, stoop, kneel, or crouch. Must be able to reach, handle, carry, and lift between 10 lbs. and up to 50 lbs. While performing job duties, the employee is regularly required to talk, hear, read, and identify numbers for accurate order filling and receiving of material.

Education and Eligibility Requirements

  • Must be able and willing to communicate effectively in English.
  • Must have skill and proficiency using a computer workstation and scanner systems.
  • Ability to trouble-shoot computer problems as they relate to electronic document conversion.
  • Must be able and willing to work overtime hours as needed.
  • Must have a positive and respectful attitude towards both coworkers and customers.
  • Must be able and willing to follow Company policies and procedures.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the applicant for this job. Activities, duties, and responsibilities may change at any time with or without notice.



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