ZipRecruiter

Log In

1

Document Scanning Assistant Jobs in Chicago, IL (NOW HIRING)

Eden Senior Care

Receptionist

Crest Hill, IL · On-site

$16/hr

Handle sensitive information regarding residents and facility matters with professionalism and discretion. * Assist with various administrative tasks, including document scanning, AP, and scheduling ...

Northwestern University

Library Assistant 2

Chicago, IL · On-site

$18.42 - $23.40/hr

... Assistant. Located in the heart of the Gold Coast on Northwestern's Chicago campus, the Pritzker ... document scanning, fulfilling interlibrary loan requests, and delivery of materials. Opening and ...

Fresh Thyme

Scan Coordinator Back Up

Chicago, IL · On-site

$16.05 - $25.15/hr

The Scanning Coordinator Back Up is responsible for maintaining price files, shelf tag accuracy ... They are required to assist customers as needed and maintain a friendly, energetic demeanor. This ...

previous pagenext page

Showing results 21-40

All JobsDocument Scanning JobsDocument Scanning Assistant JobsDocument Scanning Assistant Jobs in Chicago, IL

Document Scanning Assistant information

See Chicago, IL salary details

$10

$22

$31

How much do document scanning assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for document scanning assistant in Chicago, IL is $22.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $25.77 per hour, depending on experience, location, and employer.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are the most commonly searched types of Document Scanning jobs in Chicago, IL?

The most popular types of Document Scanning jobs in Chicago, IL are:

Document Scanning Assistant jobs near you

Receptionist

Eden Senior Care

Crest Hill, IL • On-site

$16/hr

Full-time

Posted 26 days ago

Job description

Vista Senior Living Management is a dedicated branch tailored specifically for senior communities. Specializing in Assisted Living, Memory Care, and Independent Living services, Vista ensures unparalleled personalized care and 24-hour assistance for our residents, assuring a consistent and exceptional experience. Our unwavering mission is to provide an outstanding care experience rooted in genuine compassion and humble dedication to our senior’s well-being.

Willow Falls is a vibrant senior living community committed to providing exceptional care and enhancing the well-being of our residents. We believe in creating an environment that promotes physical, emotional, and social wellness. As we continue to grow, we are seeking dedicated individuals to join our team and contribute to the health and happiness of our residents.

Position: Receptionist (Full-Time)

Schedule: 8:00 AM to 2:00 PM (30 hours per week with rotating weekends)

The first point of contact for visitors and guests. This role requires exceptional customer service skills, professionalism, and organizational abilities. In addition to greeting guests, the Receptionist supports the facility’s administrative functions, including resident trust management, AP tasks, scheduling care conferences, and more.

Main responsibilities

  • Provide exceptional customer service by greeting all visitors and guests in a friendly and professional manner.
  • Operate multi-line phone and paging systems, efficiently routing calls to the appropriate party.
  • Assist in scheduling staff to ensure resident needs and compliance with federal, state, and local regulations.
  • Maintain accurate monthly and daily staffing records, ensuring they are completed in a timely manner.
  • Secure shift coverage for open positions, vacation requests, call-offs, and vacancies.
  • Maintain resident trust fund accounts, ensuring accuracy and confidentiality.
  • Handle sensitive information regarding residents and facility matters with professionalism and discretion.
  • Assist with various administrative tasks, including document scanning, AP, and scheduling care conferences.

Qualifications:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Excellent customer service and communication skills.
  • Strong organizational and multitasking abilities.
  • Previous experience as a receptionist in a healthcare or long-term care setting is preferred.
  • Familiarity with multi-line phone systems.
  • Ability to handle sensitive information with discretion and maintain confidentiality.