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Document Scanning Assistant Jobs in Maryland (NOW HIRING)

AITHERAS, LLC

Document Scanning Technician

Rockville, MD · On-site

$17.20/hr

The Scanning Technician will assist with the preparation, organization, scanning, and handling of physical documents to ensure materials are processed accurately and efficiently. This role is ideal ...

AITHERAS, LLC

Document Scanning Technician

Rockville, MD · On-site

$17.20/hr

The Scanning Technician will assist with the preparation, organization, scanning, and handling of physical documents to ensure materials are processed accurately and efficiently. This role is ideal ...

Redners Markets

Scan Coordinator

Bel Air, MD · On-site

$15 - $18/hr

ESSENTIAL JOB FUNCTIONS: 1) Review sales floor to check pricing of specials and document in the ... day by scanning the products. 5) Enter new items into file and pull through the PC as needed. 6) ...

Redners Markets

Scan Coordinator

Joppa, MD · On-site

$15 - $18/hr

ESSENTIAL JOB FUNCTIONS: 1) Review sales floor to check pricing of specials and document in the ... day by scanning the products. 5) Enter new items into file and pull through the PC as needed. 6) ...

Redners Markets

Scan Coordinator

Baltimore, MD

$15/hr

ESSENTIAL JOB FUNCTIONS: 1) Review sales floor to check pricing of specials and document in the ... day by scanning the products. 5) Enter new items into file and pull through the PC as needed. 6) ...

Redner's

Scan Coordinator

Bel Air, MD · On-site

$15 - $18/hr

ESSENTIAL JOB FUNCTIONS: 1) Review sales floor to check pricing of specials and document in the ... SUPPLEMENTAL JOB FUNCTIONS: 1) Assist in office or registers as needed. 2) To change prices in the ...

Redner's

Scan Coordinator

Joppa, MD · On-site

$15 - $18/hr

ESSENTIAL JOB FUNCTIONS: 1) Review sales floor to check pricing of specials and document in the ... SUPPLEMENTAL JOB FUNCTIONS: 1) Assist in office or registers as needed. 2) To change prices in the ...

Redner's

Scan Coordinator

Baltimore, MD · On-site

$15 - $18/hr

ESSENTIAL JOB FUNCTIONS: 1) Review sales floor to check pricing of specials and document in the ... SUPPLEMENTAL JOB FUNCTIONS: 1) Assist in office or registers as needed. 2) To change prices in the ...

Lexical Intelligence LLC

NLM Cloud Engineer II

Bethesda, MD · On-site

$59.50 - $79.50/hr

... security scanning * Assist the Government in creating, developing, and maintaining Authority to Operate (ATO) documentation and System Security Plans (SSPs) * Track and manage current known ...

Lexical Intelligence, LLC

NLM Cloud Engineer II

Bethesda, MD · On-site

$59.50 - $79.50/hr

... security scanning * Assist the Government in creating, developing, and maintaining Authority to Operate (ATO) documentation and System Security Plans (SSPs) * Track and manage current known ...

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Document Scanning Assistant information

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What cities in Maryland are hiring for Document Scanning Assistant jobs?

Cities in Maryland with the most Document Scanning Assistant job openings:

Document Scanning Assistant jobs near you

Document Scanning Technician

AITHERAS, LLC

Rockville, MD • On-site

$17.20/hr

Part-time

Re-posted 4 days ago

Job description

Job Title: Scanning Technician
Pay Rate: $17.20 per hour
Location: Rockville, MD
Schedule: 30-35 hours per week
Work Setting: On-site only; no telework
Experience Required: None
Position Overview
AITHERAS LLC is seeking a dependable and detail-oriented Scanning Technician to support our Scanning and Document Procurement Department. This is a strong opportunity for college students, recent graduates, and entry-level professionals looking to gain hands-on experience in an office environment.
The Scanning Technician will assist with the preparation, organization, scanning, and handling of physical documents to ensure materials are processed accurately and efficiently. This role is ideal for someone who is organized, comfortable following instructions, and able to perform repetitive clerical tasks with consistency and care.
Applicants must be U.S. Citizens or otherwise authorized to work in the United States.
Key Responsibilities
  • Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners
  • Unfold pages and straighten materials to ensure documents are ready for accurate scanning
  • Maintain the correct order and integrity of files throughout the preparation and scanning process
  • Re-staple or reassemble documents after scanning when required
  • Organize batches of records and ensure documents are properly labeled and tracked
  • Perform basic clerical and administrative support tasks related to document handling
  • Follow detailed instructions for document preparation and scanning workflows
  • Identify and report issues such as missing pages, damaged documents, or improperly ordered files
  • Support general office operations as needed within the department
Required Qualifications
  • Strong attention to detail
  • Good organizational skills and ability to keep materials in proper order
  • Ability to follow multiple instructions carefully and consistently
  • Basic comfort with current technology and office equipment
  • Ability to perform repetitive tasks with accuracy
  • Reliable, punctual, and professional in an on-site work environment
Preferred Qualifications
  • Prior experience using Fujitsu commercial scanners or other high-volume/commercial scanning equipment
  • Previous clerical, administrative, or document-handling experience
Ideal Candidate
The ideal candidate is someone who:
  • Takes pride in accuracy and neatness
  • Works well with structured processes and routine tasks
  • Can stay focused while handling large volumes of paperwork
  • Is dependable and able to work independently after receiving direction
  • Communicates clearly if problems or inconsistencies arise

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