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Document Scanning Assistant Jobs in Illinois (NOW HIRING)

Neumo

Document Processing Associate (On-Site)

Chicago, IL · On-site

$16 - $18/hr

Perform basic image corrections and fix scanning errors when needed. * Assist with other production ... document scanning, digitization, or office environments. * Previous experience with scanning ...

S3

Administrative Assistant

Deerfield, IL

$22/hr

Administrative Assistant Location: Deerfield, IL Duration: 12 months + Possibility to Extend and/or ... Perform document scanning, management, and archiving across multiple systems * Prepare travel ...

Neiman Foods Inc

NIEMANNS SCANNING CLERK

Mattoon, IL · On-site

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

ABOC

Senior Accounting Assistant

Chicago, IL · On-site

$45K - $55K/yr

... document scanning and indexing of vendor-related original documents to ensure electronic document storage. • Prepares quarterly review of general ledger balancing, ensuring all accounts are ...

Niemanns

Niemanns Scanning Clerk

Champaign, IL · On-site

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

Niemanns

Niemanns Scanning Clerk

Mattoon, IL · On-site

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

Niemann Foods

Niemanns Scanning Clerk

Champaign, IL

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

Niemann Foods

Niemanns Scanning Clerk

Mattoon, IL

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

Niemann Foods

Niemanns Scanning Clerk

Mattoon, IL

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

Niemann Foods

Niemanns Scanning Clerk

Champaign, IL

$16 - $20/hr

Delivers superior guest service and ensure absolute customer satisfaction * Assist the Scanning ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

CRD

Onsite Services / Mail Clerk

Aurora, IL · On-site

$16 - $19.50/hr

... volume document scanning equipment, operate high volume mail processing equipment. * Ships and ... This position reports directly to the Site Manager, Site Supervisor or Assistant Site Manager ...

SQN Associates, LLC

Document Technician

Chicago, IL · On-site

Scan, index, link and distribute documents in approved project management system(s). * Assist the PM/RE and the Project Team in all matters relative to project documents including the control and ...

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Document Scanning Assistant information

What is the difference between Document Scanning Assistant vs Data Entry Clerk?

AspectDocument Scanning AssistantData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into digital systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice environment, administrative or data processing departments

While both roles involve working with digital and physical documents, the Document Scanning Assistant primarily focuses on digitizing and organizing physical files, whereas the Data Entry Clerk concentrates on inputting and managing data within digital systems. Both roles require attention to detail and computer skills but serve different functions within document management processes.

What are some common challenges faced by document scanning assistants, and how can they be effectively managed?

Document Scanning Assistants often encounter challenges such as handling high volumes of paperwork, ensuring accurate document indexing, and maintaining data confidentiality. To manage these effectively, it is important to develop strong organizational skills, regularly double-check scanned files for clarity and proper categorization, and strictly adhere to privacy protocols. Collaborating closely with team members and supervisors also helps in resolving issues quickly and maintaining a smooth workflow.

What is a document scanning assistant?

Document Scanning Assistants are professionals responsible for converting physical documents into digital formats using scanners and related technology. They prepare documents for scanning, operate scanning equipment, and ensure that digital files are clear, organized, and properly indexed for easy retrieval. Their work helps organizations go paperless, improve efficiency, and maintain secure digital records. Attention to detail and confidentiality are important skills in this role.

What are the key skills and qualifications needed to thrive as a document scanning assistant?

To thrive as a Document Scanning Assistant, you need attention to detail, basic computer literacy, and experience handling physical and digital documents, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work independently help ensure accuracy and efficiency. These skills are crucial for maintaining document integrity, ensuring data accuracy, and supporting smooth workflow transitions from paper to digital formats.

What are the most commonly searched types of Document Scanning jobs in Illinois?

The most popular types of Document Scanning jobs in Illinois are:

What cities in Illinois are hiring for Document Scanning Assistant jobs?

Cities in Illinois with the most Document Scanning Assistant job openings:

Document Scanning Assistant jobs near you

Document Scanning Specialist Mon-Fri 6:30am-3:00pm

Vital Holdings LLC

Tinley Park, IL • On-site

$16/hr

Full-time

Re-posted 14 days ago

Job description

Description

Job Title: Digital Specialist I

Pay: $16.00

Reports To: Digital Manager or Digital Supervisor

Summary: This position is responsible for accurately preparing and scanning a high volume of data to convert printed material into digital images within a reasonable proximity to department hourly average.

Essential Functions

  • Responsible for preparing and scanning paper documents according to customer specifications and directions.
  • Accepting changes to those specifications and directions understanding customer needs may change.
  • Utilize the automatic feeder and flatbed scanner to scan a variety of paper sizes.
  • Set scanner parameters as identified for each job to ensure accurate handling per customer specifications.
  • Responsible for daily maintenance/cleaning of scanner to ensure image quality.
  • Responsible for logging document/box numbers assigned during scanning for future retrieval.
  • Assist other team members with document preparation and indexing.
  • Complete all other tasks assigned by supervisor or Director of Operations.


Requirements

Competencies:

  • Detailed knowledge of the digital scanning process including an understanding of how digital scanners work.
  • Ability to locate and select appropriate client files in the computer system for scanning into the appropriate location.
  • Able and willing to consistently report to work on time prepared to perform duties of position.
  • Understanding of the need to set and meet departmental productivity benchmarks and quality standards.
  • Well organized and detail oriented.
  • Able to work both on a team and individually.

Work Environment: Must be able to tolerate heat in the summer and cold in the winter.

Physical Demands: While performing the duties of this job, the employee is regularly required to stand and walk. The employee is occasionally required to sit, climb/balance, stoop, kneel, or crouch. Must be able to reach, handle, carry, and lift between 10 lbs. and up to 50 lbs. While performing job duties, the employee is regularly required to talk, hear, read, and identify numbers for accurate order filling and receiving of material.

Education and Eligibility Requirements

  • Must be able and willing to communicate effectively in English.
  • Must have skill and proficiency using a computer workstation and scanner systems.
  • Ability to trouble-shoot computer problems as they relate to electronic document conversion.
  • Must be able and willing to work overtime hours as needed.
  • Must have a positive and respectful attitude towards both coworkers and customers.
  • Must be able and willing to follow Company policies and procedures.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the applicant for this job. Activities, duties, and responsibilities may change at any time with or without notice.



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