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Document Scanner Clerk Jobs (NOW HIRING)

MedHQ, LLC

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

Hospital Medical Records Scanning Clerk Location: On-site Facility Department: Revenue Cycle ... This role ensures all documents are properly digitized, organized, and accessible while maintaining ...

A+ Consulting

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Document Scanning Operator - 3rd Shift

Ashland, VA · On-site

$20.37/hr

Use a handheld scanner to scan the box barcode. * Flag oversized documents for wide-format scanning ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

US Government Jobs

File Clerk (OA)

Houston, TX · On-site

$15.75 - $18.75/hr

File/Scanning Clerk The applicant works as a File/Scanning Clerk in the Health Information ... scanning, indexing, and quality review of paper health and administrative documents that are to be ...

A+ Consulting

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Document Scanning Operator - 2nd Shift

Ashland, VA · On-site

$20.07/hr

Use a handheld scanner to scan the box barcode. * Flag oversized documents for wide-format scanning ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

County Market

NIEMANNS SCANNING CLERK

Mattoon, IL

$16 - $20/hr

Scanning Clerk The Niemanns Scanning Clerk duties include providing genuine customer service ... Ability to read and interpret documents such as safety rules, operating and maintenance ...

Heard & Smith, LLP

Document Processing Clerk

San Antonio, TX · On-site

$15.25 - $18.25/hr

Description Heard and Smith, LLP Document Processing Clerk Full Time, 40 hours per week Heard and ... • Scan all documents into the appropriate scanner profile. • Accurately index documents in a ...

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

Use a handheld scanner to scan the box barcode. * Insert slip sheets at appropriate levels for ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

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How much do document scanner clerk jobs pay per hour?

As of May 30, 2026, the average hourly pay for document scanner clerk in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Document Scanner Clerk, and why are they important?

To thrive as a Document Scanner Clerk, you need strong attention to detail, organizational skills, and basic computer literacy, often with a high school diploma or equivalent. Familiarity with scanning equipment, document management systems, and office software like Microsoft Office is typically required. Reliability, time management, and the ability to maintain confidentiality are crucial soft skills for this role. These skills ensure accurate digitization and organization of records, supporting efficient workflow and data security in the workplace.

What are some common challenges faced by Document Scanner Clerks, and how can they be managed effectively?

Document Scanner Clerks often encounter challenges such as handling large volumes of paperwork, ensuring high-quality scans, and maintaining accurate digital records. Managing these tasks requires attention to detail, the ability to prioritize workloads, and familiarity with scanning software and equipment. Staying organized and regularly performing quality checks can help prevent errors, while clear communication with team members ensures smooth workflow and timely completion of projects.

What are Document Scanner Clerks?

Document Scanner Clerks are administrative professionals responsible for converting paper documents into digital formats using scanners and related software. They organize, prepare, and scan documents, ensuring image quality and correct file labeling. Additionally, they may perform quality checks, maintain equipment, and handle sensitive information with confidentiality. This role is vital for organizations transitioning to digital record-keeping and improving document accessibility.

How much to scan 100 pages?

A Document Scanner Clerk typically charges based on the number of pages and the service provider's rates, which can range from a few cents to several dollars per page. For 100 pages, costs may vary from $10 to $50 depending on whether the service is outsourced or done in-house, and if additional services like quality checking or formatting are included.

What is the difference between Document Scanner Clerk vs Data Entry Clerk?

AspectDocument Scanner ClerkData Entry Clerk
Primary RoleScanning, organizing, and digitizing physical documentsInputting data into computer systems from various sources
Skills & CertificationsAttention to detail, familiarity with scanning equipment, basic computer skillsTyping speed, accuracy, proficiency in data management software
Work EnvironmentOffice setting, often in document management or administrative departmentsOffice or remote, handling data entry tasks across industries

While both roles involve working with digital information, the Document Scanner Clerk focuses on digitizing physical documents, whereas the Data Entry Clerk primarily inputs data into systems. Understanding these differences helps employers and job seekers target the right skills and responsibilities for each position.

More about Document Scanner Clerk jobs
What cities are hiring for Document Scanner Clerk jobs? Cities with the most Document Scanner Clerk job openings:
What states have the most Document Scanner Clerk jobs? States with the most job openings for Document Scanner Clerk jobs include:
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Document Scanner Clerk jobs near you
Infographic showing various Document Scanner Clerk job openings in the United States as of May 2026, with employment types broken down into 6% As Needed, 41% Full Time, 27% Part Time, 3% Temporary, and 23% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $37,845 per year, or $18.2 per hour.

Scanning Clerk

Zenith American Solutions, Inc.

Oak Brook, IL • On-site

$19.23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Zenith American Solutions rating

8.2

Company rating: 8.2 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

74th of 424 rated business services

Job description

Title: Scanning Clerk Department: Pension Accounting
Union: UFCW 1546 Grade: 20
Position Summary
The Scanning Clerk handles all mailroom activities, and scans and inventories documents.
"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role."
Key Duties and Responsibilities
  • Sorts, opens, and distributes mail
  • Handles shipping and receiving packages for multiple internal departments and regional offices; inventories products and assets received
  • Inventories checks received through mail; makes copies for notification to appropriate department and distributes original checks to appropriate department for processing
  • Sorts and organizes batches of documents awaiting inventory; logs and scans batches
  • Orders and scans historical files/documents
  • Performs basic scanner cleaning and maintenance
  • Notifies management when scanner in need of repair and supply levels are low
  • Oversees lobby activity; greets and registers visitors (in designated offices)
  • Performs other duties as assigned
Minimum Qualifications
  • High school diploma or GED
  • Proficient with MS Office tools and applications
Preferred Qualifications
  • Healthcare background

*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.
Working Conditions/Physical Effort
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.
Disability Accommodation
Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at recruiting@zenith-american.com, and we would be happy to assist you.
Please note that in compliance with certain state law, we are displaying salary. This rate is intended for hires into this location.
Compensation: $19.23/hr
Zenith American Solutions
Real People. Real Solutions. National Reach. Local Expertise.
We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.
Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.
We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!
We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!

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