ZipRecruiter

Log In

1

Document Imaging Assistant Jobs (NOW HIRING)

next page

Showing results 1-20

All JobsDocument Imaging JobsDocument Imaging Assistant Jobs

Document Imaging Assistant information

See salary details

$10

$21

$31

How much do document imaging assistant jobs pay per hour?

As of Jul 9, 2026, the average hourly pay for document imaging assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What are some common challenges Document Imaging Assistants face, and how can they be managed effectively?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What are the key skills and qualifications needed to thrive as a Document Imaging Assistant, and why are they important?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What does a Document Imaging Assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

What cities are hiring for Document Imaging Assistant jobs? Cities with the most Document Imaging Assistant job openings:
What are the most commonly searched types of Document Imaging jobs? The most popular types of Document Imaging jobs are:
What states have the most Document Imaging Assistant jobs? States with the most job openings for Document Imaging Assistant jobs include:
Document Imaging Assistant jobs near you
Document Imaging Analyst I

Document Imaging Analyst I

Mount Nittany Medical Center

State College, PA • On-site

Full-time

Posted 23 days ago

Mount Nittany Health rating

6.7

Company rating: 6.7 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

Job description


POSITION SUMMARY
The Document Imaging Analyst is responsible for accurately preparing, scanning, indexing, and validating medical record documentation to ensure timely availability of complete and accurate patient information within the electronic health record (EHR). This role supports record integrity, regulatory compliance, and continuity of patient care by performing high-quality document imaging functions for both hospital and ambulatory services. The role performs various clerical duties, provides customer service to internal departments, assists with routine documentation inquiries, and maintains competency across all core-imaging workflows. Each team member develops expertise in an assigned specialty area while remaining cross-trained to support all scanning and indexing functions.
MINIMUM REQUIREMENTS
Education:
  1. High School graduate or equivalent required
  2. Graduate of an approved Health Information Management Technology or Medical Secretarial program preferred.

Experience:
  1. No previous work experience required
  2. Two years of relevant experience in health-related field preferred
  3. Previous Epic experience preferred

Knowledge, Skills, Abilities:
  1. Strong attention to detail and commitment to accuracy
  2. Ability to work efficiently in a fast-paced, production-driven environment
  3. Basic understanding of medical terminology preferred
  4. Proficiency with computers, scanners, and electronic health record systems
  5. Strong organizational and time-management skills
  6. Ability to communicate effectively with clinical and non-clinical staff
  7. Ability to maintain confidentiality in accordance with HIPAA and organizational policies
  8. Accepts additional assignments from management as required, meets time frames as indicated
  9. Fosters a spirit of teamwork by seeking out opportunities to assist others

License/Certification/Registration:
None required
SUPERVISION RECEIVED
Receives general supervision from the HIM Manager, Supervisor, Lead or designee.
SUPERVISION GIVEN
None
Responsibilities
ESSENTIAL FUNCTIONS
Document Preparation, Scanning & Indexing
  1. Run inventory reports listing discharged charts for reconciliation
  2. Make rounds to all clinical areas within the hospital to pick up all concurrent and discharged patient documentation
  3. Prepares all incoming documentation for scanning, including sorting, organizing, removing staples, and ensuring legibility
  4. Scans medical record documents into the EHR following established HIM standards and procedures
  5. Indexes documents to the correct patient, encounter, and document type with a high degree of accuracy
  6. Ensures proper image quality, orientation, and completeness before finalizing documents in the EHR
  7. Cross-trains and maintains competency in all hospital and clinic scanning and indexing workflows

Quality Assurance & Record Integrity
  1. Performs routine quality checks to identify and correct scanning or indexing errors
  2. Removes duplicate pages, corrects rotation, and rescans poor-quality images as needed
  3. Verifies Advance Care Planning documents and ensures correct placement within the EHR
  4. Ensures documentation meets regulatory and organizational standards for accuracy and completeness
  5. Escalates recurring issues, workflow gaps, or system concerns to HIM leadership

Patient Documentation Support
  1. Completes new patient processing tasks, including verifying demographic information and assigning documentation appropriately
  2. Enters and edits non-diagnostic results or external documentation according to HIM guidelines
  3. Ensures timely availability of scanned documents to support patient care, coding, and operational workflows

Customer Service & Department Support
  1. Serves as the primary point of contact for all document-scanning issues within the designated specialty area and partners with PG staff to resolve routine document-related inquiries, ensuring timely troubleshooting, effective communication, and uninterrupted workflow
  2. Monitors department phone lines and provides courteous, timely assistance to internal customers and external agencies
  3. Responds to inquiries regarding document location, document type, or general HIM imaging processes
  4. Collaborates with HIM team members to resolve routine document-related questions

Workflow Coordination & Collaboration
  1. Communicates effectively with HIM leadership, clinical departments, and operational partners to support documentation accuracy
  2. Participates in department meetings, workflow updates, and process improvement discussions
  3. Maintains awareness of changes to document types, scanning standards, and HIM policies

Operational Responsibilities
  1. Meets established productivity and quality expectations for assigned imaging functions
  2. Maintains up-to-date knowledge of HIM policies, document types, and scanning/indexing standards
  3. Supports coverage for team members during absences or high-volume periods
  4. Performs related duties as assigned to support HIM operations

NON-ESSENTIAL FUNCTIONS
Performs related and miscellaneous duties as assigned.
About Us
Why Mount Nittany Health?
At Mount Nittany Health, we provide high-quality patient care with a unique combination of the latest in clinical technology and compassionate medical professionals. We are committed to improving both the quality and availability of healthcare in our region and seek to hire only the best to support the communities we serve.

What Mount Nittany Health employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply