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Document Imaging Assistant Jobs (NOW HIRING)

Montana State Fund

Document Imaging Tech II

Helena, MT · On-site

$41K - $51K/yr

The Document Imaging Technician II manages high volumes of incoming documents by sorting, prepping ... Compile and prepare data reports and assist with large mailings. * Mentor and provide training to ...

New

Montana State Fund

Document Imaging Tech II

Helena, MT

$41K - $51K/yr

The Document Imaging Technician II manages high volumes of incoming documents by sorting, prepping ... Compile and prepare data reports and assist with large mailings. * Mentor and provide training to ...

New

Montana State Fund

Document Imaging Tech II

Helena, MT · On-site

$41K - $51K/yr

The Document Imaging Technician II manages high volumes of incoming documents by sorting, prepping ... Compile and prepare data reports and assist with large mailings. * Mentor and provide training to ...

TekSynap

Document Imaging Specialist

New Orleans, LA · On-site

$15 - $17.75/hr

Maintain accurate records inventory * Assist team on project tasks as needed * Maintains project ... Experience using document management software Overview We are seeking a Document Imaging Specialist ...

TekSynap

Document Imaging Specialist

New Orleans, LA

$15 - $17.75/hr

Maintain accurate records inventory * Assist team on project tasks as needed * Maintains project ... Experience using document management software Overview We are seeking a Document Imaging Specialist ...

TekSynap

Document Imaging Specialist

New Orleans, LA · On-site

$15 - $17.75/hr

Overview We are seeking a Document Imaging Specialist to join our team supporting DOI Data ... Maintain accurate records inventory * Assist team on project tasks as needed * Maintains project ...

TekSynap

Document Imaging Specialist

New Orleans, LA

$15 - $17.75/hr

Maintain accurate records inventory * Assist team on project tasks as needed * Maintains project ... Experience using document management software We are seeking a Document Imaging Specialist to join ...

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Document Imaging Assistant information

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How much do document imaging assistant jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for document imaging assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What are some common challenges Document Imaging Assistants face, and how can they be managed effectively?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What are the key skills and qualifications needed to thrive as a Document Imaging Assistant, and why are they important?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What does a Document Imaging Assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

What cities are hiring for Document Imaging Assistant jobs? Cities with the most Document Imaging Assistant job openings:
What are the most commonly searched types of Document Imaging jobs? The most popular types of Document Imaging jobs are:
What states have the most Document Imaging Assistant jobs? States with the most job openings for Document Imaging Assistant jobs include:
Document Imaging Assistant jobs near you

Document Imaging Tech II

Montana State Fund

Helena, MT • On-site

$41K - $51K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description


This INTERNAL-ONLY posting is open to current MSF employees and is scheduled to close on August 6, 2026. Apply today!
About the Job
Montana State Fund (MSF) is seeking a detail-oriented and technically proficient Document Imaging Technician II to support high-quality document imaging operations that enable accurate, consistent, and efficient handling of claims and policy documents.
The Document Imaging Technician II manages high volumes of incoming documents by sorting, prepping, scanning, indexing, routing, and resolving daily imaging issues while also supporting mail processing and electronic fax workflows. Additionally, they handle complex imaging and data-processing challenges, mentor others, identify trends, recommend process improvements, and serve as the lead tester and liaison for IT on system updates and bug resolutions.
Required Skills
Key responsibilities include:
  • All duties as a Document Imaging Tech I including:
    • Review, prepare, collect, and process mail for email, fax, batching, scanning, indexing, distribution, and postage.
    • Research and resolve problematic documents and respond to requests from internal customers.
  • Compile and prepare data reports and assist with large mailings.
  • Mentor and provide training to Document Technician level I employees in all software programs, including Data Cap, File Center, Sperry, Adobe, Claim and Policy Center.
  • Participate in all user groups.
  • Manage complex software work-arounds, Data Cap Abort process and other higher-level status processes within the daily management of the Data Cap monitor system.
  • Maintain training documentation for unique adjustments or situations.
  • Implement new projects.
  • Act as an internal liaison for internal customers with questions related to system or processes.
  • Act as Lead tester for IT system changes and bug resolution for all software used by Document Imaging Tech.
  • Identify trends in data collected and report trends to supervisor.
  • Review work processes and provide process improvement recommendations to supervisor.

At Montana State Fund, how we do our jobs matters to us as much as what we do. To support our customer-centered workplace, successful candidates are team players who possess:
  • Customer and growth mindset
  • Empathy
  • Accountability
  • Adaptability
  • Resiliency
  • Communication skills

Required Experience
Minimum Qualifications
Required:
  • High school diploma and a minimum of 5 years of directly related experience in document imaging, document management, and/or document processing.

Preferred:
  • Advanced experience in using MS Windows, MS Office (Word, Outlook, and Excel), FileNet, Panagon Capture, Virtual ReScan, WMS, and/or Claim Center.
  • Relevant designations and certifications.

Job location
This position requires on-site presence in the Helena, MT office.
Working conditions
Fast paced general office environment. Some stress may occur. Requires standing for extended periods of time, sitting, visual acumen, lifting (up to 30 lbs), bending walking, manual dexterity, detailed verbal communications and fingering for working with computer keyboards and typical mailroom machinery such as facsimile, sorting, prepping, batching and scanning machines.
Compensation and Benefits
Starting salary for this non-exempt position begins at $41,400 - $51,700 per year.
Montana State Fund offers excellent benefits, paid time off, and a competitive compensation program, including:
  • Excellent health insurance with dental, vision, life, long-term disability and more, with optional dependent coverage.
  • Flexible spending accounts for dependent care and medical expenses.
  • Public employees' retirement plan tax-deferred contributions with a generous employer match.
  • Optional 457(b) deferred compensation to further increase retirement savings.
  • Higher education reimbursement and other training and development programs.
  • Robust personal leave, paid holidays, and extended leave.

Learn more about working at MSF: click here
Are you interested in this opportunity? Apply today!

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