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Document Imaging Assistant information

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$10

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$31

How much do document imaging assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for document imaging assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What does a document imaging assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What skills and qualifications are needed to be a document imaging assistant?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What are common challenges document imaging assistants face, and how can they be managed?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

What cities are hiring for Document Imaging Assistant jobs?

Cities with the most Document Imaging Assistant job openings:

What are the most commonly searched types of Document Imaging jobs?

The most popular types of Document Imaging jobs are:

What states have the most Document Imaging Assistant jobs?

States with the most job openings for Document Imaging Assistant jobs include:

What are popular job titles related to Document Imaging Assistant jobs?

For Document Imaging Assistant jobs, the most frequently searched job titles are:

Document Imaging Assistant jobs near you

Document Imaging Specialist

Houston, TX • On-site

Premier Medical Resources
Health Care and Social Assistance • 201 - 500 employees
Learn more about Premier Medical Resourcesexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Revenue Cycle Management is looking for a full-time Document Imaging Specialist to join the team!
SUMMARY: The Document Imaging Specialist is responsible for converting paper records into digital files, maintaining organized electronic and physical filing systems, and supporting administrative tasks related to patient accounts. This role will also serve as a backup to the Call Center Representative, assisting with incoming calls, patient inquiries, insurance verification support, and general customer service when needed. The primary focus of this position is document scanning and record maintenance; phone coverage is provided on an as-needed basis.
ESSENTIAL FUNCTIONS:
Document Handling
  • Retrieve and transport physical records for scanning.
  • Review documents for completeness, accuracy, and proper sequencing prior to scanning.
  • Prepare records for scanning, including removing staples, sorting, and organizing.
  • Scan documents into the appropriate system(s) following established procedures.
  • Ensure scanned documents match the original record (e.g., none missing, all pages present).
  • Re-scan only documents that failed to import or were not captured correctly.
  • Maintain electronic and physical filing systems in accordance with department procedures.
  • Sort incoming mail, scan, and attach documents received from medical insurance companies into the EMR.
  • Notify supervisor of any scanning errors or system concerns.
  • Maintain confidentiality of patient records in accordance with HIPAA and organizational standards.
  • Ensure compliance with HIPAA, federal, and state regulations.

Call Center
  • Provide coverage for inbound patient calls when the primary call center representative is unavailable or as assigned.
  • Answer incoming calls courteously, triage, and transfer to appropriate departments.
  • Assist patients by responding to general inquiries, basic account questions, and scheduling-related needs.
  • Respond to emails sent to general office inboxes as assigned.
  • Support the Verification of Insurance (VOI) team by performing outbound calls to patients scheduled for upcoming services.
  • Provide cost-share information and assist with pre- or post-service out-of-pocket payment inquiries as directed.
  • Maintain accurate documentation of patient interactions within EMR or other designated systems.
  • Generate or retrieve billing-related information when requested.
  • Perform other related tasks as needed.

KNOWLEDGE, SKILLS, AND ABILITIES:
  • Ability to sort and file documents alphabetically or numerically.
  • Skill in operating computers, scanners, and related equipment.
  • Exceptional customer service and phone etiquette.
  • Excellent verbal and written communication skills.
  • Ability to communicate clearly and effectively both verbally and in writing.
  • Strong organizational, time management, and attention to detail skills.
  • Knowledge of medical terminology and EMR systems.
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Microsoft Teams.
  • Ability to work independently and collaboratively as part of a team.
  • Knowledge of HIPAA, federal, and state regulations regarding patient information.

EDUCATION AND EXPERIENCE:
  • High School Diploma or GED
  • One (1) year of general customer service experience

BENEFITS OFFERED:
  • 3 Medical Plans
  • 2 Dental Plans
  • 1 Vision Plan
  • Employee Assistance Program
  • Short and Long-Term Disability Insurance
  • Basic and Voluntary Life with AD&D Plan
  • 401(k) with a 2-year vesting
  • PTO + Holidays

Please visit our website for more information:
www.pmr-healthcare.com
Premier Medical Resources is a healthcare management company headquartered in Northwest Houston, Texas. At Premier Medical Resources, our goal is to leverage and combine the expertise and skillset of our employees to drive quality in all we do. Our goal is to create career pathways for our employees just starting their professional career, and to those who seek to bring their expertise and leadership as we strive to combine best practices and industry excellence. Come join our team at Premier Medical Resources where passion and career meet.
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
Employment for this position is contingent upon the successful completion of a background check and drug screening.

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