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Document Imaging Assistant Jobs in Silver Spring, MD

Armada Ltd

Digital & Imaging Specialist

Rockville, MD · On-site

Digital & Imaging Specialists will assist with preparation and tracking of sixty-five (65) or more ... Experience scanning, imaging, indexing, or digitizing documents in a secure environment. Experience ...

Kellogg Hansen

Document Review Attorney

Washington, DC · On-site

$80K - $90K/yr

C. is seeking qualified Contract Attorneys to assist Partners and Associates in large complex ... and imaging.Hands-on familiarity with ESI tools and knowledge of e-discovery procedures and ...

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Document Imaging Assistant information

See Silver Spring, MD salary details

$10

$22

$32

How much do document imaging assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for document imaging assistant in Silver Spring, MD is $22.47, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $25.87 per hour, depending on experience, location, and employer.

What does a document imaging assistant do?

A Document Imaging Assistant is responsible for converting paper documents into digital formats using scanners and specialized software. They organize, scan, and index documents to ensure accurate digital records, making information easier to store, search, and retrieve. This role often includes quality control to check for errors and proper file management to maintain confidentiality and data integrity. Document Imaging Assistants work in offices, hospitals, legal firms, and other settings where managing large volumes of documents is essential.

What skills and qualifications are needed to be a document imaging assistant?

To thrive as a Document Imaging Assistant, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document management systems, scanners, and imaging software is commonly required, along with basic computer proficiency. Excellent time management, reliability, and the ability to maintain confidentiality help individuals excel in this role. These skills and qualities ensure accurate digital records, efficient workflow, and secure handling of sensitive documents.

What are common challenges document imaging assistants face, and how can they be managed?

Document Imaging Assistants often deal with large volumes of paperwork that must be accurately scanned, indexed, and stored, which can be repetitive and require a high degree of attention to detail. Managing time efficiently and maintaining focus are key to preventing errors and ensuring documents are processed promptly. Adopting organized workflows, using batch processing features in imaging software, and regularly checking quality standards can help manage these challenges. Additionally, clear communication with team members is important to resolve any discrepancies or technical issues quickly.

What is the difference between Document Imaging Assistant vs Data Entry Clerk?

AspectDocument Imaging AssistantData Entry Clerk
Required SkillsScanning, indexing, basic image editingTyping, data input, accuracy
Work EnvironmentOffices, archives, digital labsOffices, data centers
CertificationsNone typically required, some familiarity with imaging softwareNone typically required, proficiency in MS Office
Industry UsageDocument management, records retentionAdministrative, clerical tasks

The Document Imaging Assistant focuses on digitizing and organizing physical documents, while the Data Entry Clerk primarily inputs data into computer systems. Both roles require attention to detail and work in office environments, but they differ in specific skills and tasks. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

What are the most commonly searched types of Document Imaging jobs in Silver Spring, MD?

The most popular types of Document Imaging jobs in Silver Spring, MD are:

Document Imaging Assistant jobs near you

Graduate Admissions Assistant (Graduate Admissions Office)

Johns Hopkins University

Baltimore, MD • On-site

Full-time

Re-posted 17 days ago

Johns Hopkins University rating

8.0

Company rating: 8.0 out of 10

Based on 71 frontline employees who took The Breakroom Quiz

190th of 620 rated colleges and universities

Job description

The Whiting School of Engineering Graduate Admissions Office at Johns Hopkins University seeks a detail oriented temporary casual Graduate Admissions Assistant to support operations during the peak time for enrolling our admitted students. This position will primarily assist with transcript processing and applicant record management/communications related to transcripts within the Slate admissions platform.
Working closely with the Assistant Director of Graduate Admissions, the temporary assistant will help ensure timely processing of application materials, accurate record keeping, and clear communication with prospective students regarding the status of their documents. This role is essential to maintaining efficient application processing during the high-volume enrollment season. This position will interact with prospective students and applicants via email. Work will be performed remotely and require consistent digital communication, Zoom meetings, etc.
Provides basic office support for the Admissions team.
Specific Duties & Responsibilities
  • Open and sort mail.
  • Determine document types and ensure all physical mail is prepared for imaging.
  • Perform document imaging and resolve any related issues.
  • Verify records are accurate.
  • File all scanned materials.
  • Perform other duties as assigned.

In addition to the duties described above
  • Process and review official and unofficial transcripts submitted by graduate applicants.
  • Upload, verify, and update applicant materials within the Slate admissions system.
  • Monitor and update application records to ensure transcripts and other materials are properly documented.
  • Communicate with applicants via email regarding the receipt and status of transcripts and application materials.
  • Assist with data entry and record maintenance to ensure accurate admissions files.
  • Support the Assistant Director of Graduate Admissions with transcript management and other admissions-related tasks.
  • Help with general administrative tasks that support the Graduate Admissions team during the busy admissions cycle.
  • Maintain confidentiality of applicant records and adhere to university data privacy standards.
  • Communicate with academic programs regarding the status of their applicants' required documents.

Minimum Qualifications
  • High School Diploma or graduation equivalent required.
  • Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Related experience in an office or university setting.
  • Bachelor's Degree.
  • Strong organizational skills and attention to detail.
  • Excellent written and professional email communication.
  • Proficiency with standard office software (e.g., Microsoft Office, Outlook).
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Experience in higher education administration or admissions.
  • Familiarity with Slate or other admissions/application management systems.
  • Experience reviewing academic records or transcripts.
  • Customer service or applicant communications experience.
  • Ability to work both independently and collaboratively.
  • Comfort working with databases and document management systems

Additional knowledge, skills, and abilities
  • Attention to detail.

Technical Skills and Expected Level of Proficiency
  • Application Processing and Management - Awareness
  • Data Management and Analysis - Awareness
  • Documentation Imaging and Management - Awareness
  • Event Coordination - Awareness
  • Financial Management - Awareness
  • Oral and Written Communications - Awareness
  • Record Keeping - Awareness
  • Student Information Systems - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.
Classified Title: Admissions Assistant
Job Posting Title (Working Title): Graduate Admissions Assistant (Graduate Admissions Office)
Role/Level/Range: ATO 37.5/01/OA
Starting Salary Range: $15.00 - $19.20 HRLY (Commensurate w/exp.)
Employee group: Casual / On Call
Schedule: M-F, 7.5 hours daily
FLSA Status: Non-Exempt
Location: Remote
Department name: Academic Affairs Grad
Personnel area: Whiting School of Engineering

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About Johns Hopkins University

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Gilman believed that teaching and research go hand in hand—that success in one depends on success in the other—and that a modern university must do both well. He also believed that sharing our knowledge and discoveries would help make the world a better place. In 145 years, we haven’t strayed from that vision. This is still a destination for excellent, ambitious scholars and a world leader in teaching and research. Distinguished professors mentor students in the arts and music, humanities, social and natural sciences, engineering, international studies, education, business, and the health professions. Those same faculty members, along with their colleagues at the university’s Applied Physics Laboratory, have made us the nation’s leader in federal research and development funding every year since 1979. That’s a fitting distinction for America’s first research university, a place that has revolutionized higher education in the U.S. and continues to bring knowledge and discoveries to the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Baltimore, MD, US

Year founded

1876

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