Document Control Assistant Jobs in Michigan (NOW HIRING)

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.
Job Description:
Key Responsibilities
Safety Administration & Document Control
Maintain and organize all project safety documentation, including JHAs, permits, inspections, incident reports, and training records. Manage document control and versioning using SharePoint, ACC and company systems. Ensure proper filing and accessibility of safety files across projects and teams. Maintain and update Safety Data Sheets (SDS) database.
Construction Software & Systems Management
Utilize Procore to manage safety documentation, incident logs, inspections, observations, and compliance tracking. Support safety workflows in Autodesk Construction Cloud (ACC), including issue tracking, document management, and field data. Use Bluebeam Revu to review plans, mark up safety concerns, manage site logistics drawings, and track safety annotations. Maintain digital records and workflows between platforms (Procore, ACC, SharePoint) to ensure data consistency.
Compliance & Reporting
Track and report key safety metrics (TRIR, LTIR, EMR support data, etc.). Assist with internal audits, client audits, third-party audits, and regulatory inspections. Ensure compliance with federal, state, and local safety regulations.
Training & Onboarding Support
Support new hire safety orientation and onboarding documentation. Track employee and subcontractor safety training, certifications, and expirations. Schedule and document toolbox talks and safety meetings. Assist in developing safety communications and training materials.
Incident & Corrective/Preventative Action Tracking
Support incident reporting and investigation documentation in Procore/ACC. Track corrective actions and ensure timely follow-up and closure. Maintain records of near-misses, safety observations, and hazard reports.
Field & Project Support
Coordinate with project teams to collect daily reports, inspections, and safety paperwork. Assist safety managers with audits, inspections, and compliance documentation. Support PPE tracking and distribution records. Help ensure safety documentation is complete for project startup and closeout.
Qualifications
Education & Experience
High school diploma required; associate or bachelor's degree in Safety, Construction Management, or related field preferred. 2+ years of experience in construction administration or safety support.
Technical Skills
Proficiency in Procore (Safety module preferred), Autodesk Construction Cloud (ACC/BIM 360), Bluebeam Revu (markups, document management), and Microsoft SharePoint and Office Suite (Excel, Word, Outlook). Experience working with construction project documentation and workflows.
Core Competencies
Strong organizational and document control skills. High attention to detail and accuracy. Working knowledge of OSHA standards and construction safety practices. Strong communication and coordination skills. Ability to manage multiple projects and deadlines.
Working Conditions
Primarily office-based with frequent interaction with field personnel and project sites. Occasional site visits may be required. Fast-paced construction environment.
Reporting Structure
Reports to: Site Safety Manager.
Key Performance Indicators (KPIs)
Accuracy and completeness of safety documentation. Timeliness of incident reporting and recordkeeping. Training compliance rates. Audit readiness and document accessibility. Effective utilization of Procore, ACC, Bluebeam, and SharePoint systems
Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.