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Document Control Administrative Assistant Jobs (NOW HIRING)

S&B USA

Document Control Administrator

Arlington, VA · On-site

The Project Document Control Manager oversees the management, organization, and compliance of ... High School Diploma or GED * 5+ years of legal administrative assistant experience preferred

5th HQ

Document Control

Miramar, FL

$19/hr

We are seeking a detail-oriented and organized Document Control Specialist to support our ... The ideal candidate will be bilingual (English/Spanish), have strong administrative and ...

loanDepot

Document Control Assistant

Irvine, CA

$16.35 - $17.50/hr

Responsible for scanning all Document Control related mail in a timely manner. * Organizes and files all Document Control mail after being scanned in. * Opens all mail delivered to Post-Closing and ...

loanDepot

Document Control Assistant

Irvine, CA · On-site

$16.35 - $17.50/hr

Responsible for scanning all Document Control related mail in a timely manner. * Organizes and files all Document Control mail after being scanned in. * Opens all mail delivered to Post-Closing and ...

loanDepot

Document Control Assistant

Irvine, CA · On-site

$16.35 - $17.50/hr

Responsible for scanning all Document Control related mail in a timely manner. * Organizes and files all Document Control mail after being scanned in. * Opens all mail delivered to Post-Closing and ...

loanDepot

Document Control Assistant

Irvine, CA

$16.35 - $17.50/hr

Responsible for scanning all Document Control related mail in a timely manner. * Organizes and files all Document Control mail after being scanned in. * Opens all mail delivered to Post-Closing and ...

Crest Industries

Document Control

New Orleans, LA

The Document Controller does other clerical duties as assigned by the Site Quality Control Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES: Enter quality Nonconformance data reports into the Client ...

Crest Industries

Document Control

New Orleans, LA · On-site

The Document Controller does other clerical duties as assigned by the Site Quality Control Manager. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Enter quality Nonconformance data reports into the ...

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How much do document control administrative assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for document control administrative assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.
What cities are hiring for Document Control Administrative Assistant jobs? Cities with the most Document Control Administrative Assistant job openings:
What states have the most Document Control Administrative Assistant jobs? States with the most job openings for Document Control Administrative Assistant jobs include:
Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 4% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Document Control Administrator

S&B USA

Arlington, VA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

S&B USA, headquartered in Pittsburgh, PA, is a leading infrastructure solutions company specializing in the development and construction of complex infrastructure projects, particularly through Alternative Delivery Partnerships. S&B USA offers comprehensive services, including project development, general contracting, self-performing construction, financing, and post-construction operations and maintenance. S&B USA is committed to innovation, sustainability, and community engagement, with a portfolio featuring mega projects like the Fargo-Moorhead Stormwater Diversion Channel in North Dakota and the PennDOT Major Bridge P3 Program across Pennsylvania.
POSITION SUMMARY: This role will support the Long Bridge South project.The Project Document Control Manager oversees the management, organization, and compliance of project and legal documentation throughout its lifecycle. This role ensures documents are accurate, secure, and accessible while supporting project teams, the Legal Department, clients, contractors, and regulatory agencies. The Project Document Control Manager maintains document control systems, manages records and contract documentation, coordinates document workflows, and ensures compliance with company policies and regulatory requirements.
ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:
  • Develop, implement, and maintain document control policies, procedures, workflows, and Electronic Document Management Systems (EDMS) to ensure efficient document lifecycle management.
  • Create, edit, organize, and maintain project and legal documentation, including correspondence, contracts, memos, spreadsheets, RFIs, submittals, blueprints, and other controlled documents.
  • Manage document version control, numbering, filing, retrieval, distribution, and archival for both electronic and hard-copy records.
  • Establish, maintain, and organize the Legal Department's file structure and document management system, ensuring records are accurate, secure, and easily accessible.
  • Coordinate document reviews, approvals, and distribution with project managers, engineers, subcontractors, attorneys, and other internal and external stakeholders.
  • Monitor compliance with company policies, regulatory requirements, and document retention standards by conducting routine audits and maintaining accurate records.
  • Administer the company's document retention program, including offsite storage, retrieval, and destruction of records in accordance with established policies.
  • Track contract renewal dates and notify appropriate legal personnel of upcoming deadlines to ensure timely action.
  • Assemble and manage project closeout documentation, including as-built drawings, turnover packages, and final project records.
  • Serve as the primary point of contact for document control and retention processes across U.S. operations.
  • Manage incoming and outgoing communications, including email, telephone, and other correspondence, routing inquiries and responding as appropriate.
  • Provide administrative support to the Legal Department, including managing electronic signatures, reviewing outside counsel invoices, maintaining legal credentials, tracking continuing legal education (CLE) requirements, conducting basic research, and supporting additional departmental initiatives.
  • Scan, copy, and prepare documents as needed to support legal and project documentation activities.
  • Lead, train, and mentor document control personnel, promoting standardized processes and continuous improvement across projects and locations.
  • Perform other duties and special projects as assigned.

SKILLS AND QUALIFICATIONS:
  • Advanced skills in Microsoft Office, including Word, Outlook, Excel, and PowerPoint
  • Typing skills of 60+ wpm
  • Excellent communication, written and verbal skills, positive attitude, dependability, flexibility, good judgment, initiative and professionalism.
  • Strong internal and external service skills.
  • Ability to meet deadlines, multi-task and handle a high volume of work in a fast-paced environment. Must be detail-oriented with strong organizational skills.

EDUCATION/EXPERIENCE:
  • High School Diploma or GED
  • 5+ years of legal administrative assistant experience preferred
  • Experience with document management preferred

PHYSICAL DEMANDS OF POSITION:
Work is performed in a professional office environment and requires the following during the workday:
  • Must be able to remain in a stationary position for long periods of time (working at a computer)
  • Repetitive movement (i.e. heavy computer/keyboard use)
  • May require occasional light lifting (files, copy paper,)

In addition to the essential functions outlined above:
  • Individual in this position will provide additional assistance and support as directed by their supervisor.
  • This job description is subject to change at any time.

What We Offer:
Competitive compensation, medical/dental/vision coverage, paid PTO, 401(k) with a company match, training, career planning, and more.
Core Values
  • Work Safely: Safety is our Culture
  • Deliver Return: Earning a fair profit increases our long-term value
  • Value People: Take Care of Employees and They Will Take Care of Clients
  • Act with Integrity: Honesty Builds Trust
  • Provide Solutions: Better Solutions Yield Greater Satisfaction

This position is in office and located in Arlington, VA.
Equal Opportunity Employer
S&B USA Construction and all its affiliate companies are committed to providing equal employment opportunities in all aspects of employment to qualified individuals without regard to the following criteria: race, color, religion, sex (including pregnancy, sexual orientation, gender identity) national origin, age, disability, genetic information, protected veteran status, as well as any other prohibited criteria under any local, state or federal law applicable to S&B USA Construction. As part of the firm's equal employment opportunity statement, S&B USA Construction will also take affirmative action to ensure that minorities, women, veterans, and qualified people with disabilities are considered for employment and promotional opportunities.
If a reasonable accommodation is needed for the interview process, please contact recruiting@shikunusa.com or 412-471-4200 ext. 1032.
Agency Policy: Please refer to our Agency Policy and disclaimer statement regarding resume submissions. https://www.shikunusa.com/notice-to-staffing-agencies
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