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Document Control Administrative Assistant Jobs in Calgary, AB

The Hayward Group

Administrative Assistant

Calgary, AB · On-site

... Administrative Assistant, who will provide administrative, clerical, and reception services to ... Familiarity with document control systems or engineering document workflows. Job Type: * Full Time. ...

Canadian Natural

Document Control Student

Calgary, AB · On-site

As our Document Control Student, you will join a team of information management professionals and deliver document control services to support information workflows to our key business areas. You ...

Canadian Natural

Administrative Assistant

Calgary, AB · On-site

As an Administrative Assistant within the Finance organization, you will provide exceptional and ... Compose letters, documents, emails, and other professional documents on behalf of the Finance ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities near Calgary, AB are hiring for Document Control Administrative Assistant jobs?

Cities near Calgary, AB with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administrative Assistant

The Hayward Group

Calgary, AB • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Location:

Calgary, AB


Objectives:

Our client, a professional engineering firm, has an exciting opportunity for an Administrative Assistant, who will provide administrative, clerical, and reception services to ensure smooth day-to-day operations. This position is responsible for a range of administrative duties including front desk reception, meeting coordination, office supply management, document preparation, and supporting internal teams with formatting, editing, and document control.


Qualifications:

At a minimum, we require:

  • Diploma or certificate in Office Administration, Business, or a related field.
  • 2+ years of administrative experience in a professional office environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


Ideally, you also have:

  • Experience working in engineering, construction, or oil and gas industries.
  • Familiarity with document control systems or engineering document workflows.


Job Type:

  • Full Time.


Compensation:

  • Competitive Salary.
  • Comprehensive Benefits.



Responsibilities:


Administrative Support

  • Prepare, edit, and format technical documents, reports, and presentations (Word, Excel, PowerPoint).
  • Assist with document version control and organization of shared files and folders.
  • Maintain structured and organized digital and physical filing systems.
  • Support engineering and project teams with administrative tasks, such as calendar coordination, printing/binding reports, and compiling submission packages.
  • Take clear and accurate meeting minutes for internal engineering and project meetings.


Office Coordination

  • Coordinate office team builders, catering, and meeting arrangements as needed.
  • Coordinate employee travel for site visits.
  • Order and manage office supplies and maintain inventory levels.
  • Maintain general tidiness and organization of common office areas.


Reception

  • Greet visitors and clients in a professional and welcoming manner.
  • Answer and direct incoming phone calls and manage general inquiries.



Work Environment:

  • Employees have more stable careers with the organization, than is typical in the industry.
  • Team members and senior leaders are caring and compassionate. As reflected in employee engagement surveys, people are treated well, and their work success and satisfaction is of utmost importance.
  • Employees work closely together, with a focus on teamwork and camaraderie. This is a lean company with a flat organizational structure.
  • There is an informal, but hardworking and professional culture in the firm.
  • Employees have the ability to work on a range of interesting problems with a wide variety of clients.
  • Employees are encouraged to take ownership of projects, from beginning to end. They’re empowered to take responsibility and make decisions.
  • The firm values philanthropy, cares about the community, and contributes to charities and other humanitarian causes.


Similar Job Titles:

  • Administrative Associate
  • Administrative Coordinator
  • Administrative Secretary
  • Administrative Specialist
  • Clerk Specialist
  • Executive Assistant
  • Front Desk Receptionist
  • Office Administrator
  • Office Assistant
  • Office Coordinator
  • Office Manager
  • Receptionist

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