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Document Control Administrative Assistant Jobs in Calgary, AB

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Document Controls Manager

Calgary, AB · On-site

Performs standard administrative functions. * Cross train and support other support function ... * Assist Procurement department with setup of bid packages within the document control system.

Valard Construction

Document Controller

Calgary, AB

Communicate with client contacts regarding document control and Digital Data Management (DDM ... Administrative duties as needed to assist the project team Requirements * 5 years of experience in ...

Valard Construction

Document Controller

Calgary, AB · On-site

Communicate with client contacts regarding document control and Digital Data Management (DDM ... Administrative duties as needed to assist the project team Requirements * 5 years of experience in ...

ATCO

Administrative Coordinator

Calgary, AB · On-site

Facilitate document approvals, electronic signatures, and workflow coordination using approved ... Greet and assist visitors, guests, vendors, and meeting participants in a professional manner.

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All JobsDocument Control Administrative JobsDocument Control Administrative Assistant JobsDocument Control Administrative Assistant Jobs in Calgary, AB

Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities near Calgary, AB are hiring for Document Control Administrative Assistant jobs?

Cities near Calgary, AB with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administrative Assistant - All Service Drilling

ConeTec

Airdrie, AB • On-site

CA$21 - CA$24/hr

Part-time

Posted 15 days ago

Job description

Company:Geotech Drilling

- A proud member of the ConeTec Group.

All Service Drilling

Company Background and Culture

Founded as a premier Environmental and Geotechnical Drilling Service firm, All Service Drilling Inc. became a proud member of the Geotech Group in 2021. Since then, we have enhanced our ability to serve environmental and geotechnical projects across Alberta, Saskatchewan, and British Columbia from our locations in Airdrie, Leduc, and Regina, SK.

Our dedicated team of experienced operators has built a reputation for productivity and performance, leveraging their problem-solving skills and innovative approach to provide our clients with solutions for any budget and schedule.

With highly trained staff and a diverse range of specialized equipment, we are well-equipped to tackle even the most challenging jobs. At All Service Drilling, our commitment to safety, quality and client satisfaction sets us apart in the industry.


Part-Time Administrative Assistant
Location: Airdrie, AB | All Service Drilling


All Service Drilling is seeking a reliable and organized Part-Time Administrative Assistant to support our growing office in Airdrie. This role is ideal for someone who enjoys a variety of administrative duties and thrives in a fast-paced environment.

Key Responsibilities:

  • Answering phones
  • General office administration and clerical support
  • Data entry and maintaining accurate records
  • Assisting with basic bookkeeping and invoice processing
  • Filing, document management, and reporting
  • Supporting day-to-day administrative operations
  • Assisting with field timesheets and expenses.
  • Assisting with crew scheduling; following up with field staff to ensure they are ready for their rotations.
  • Submittal management.
  • Work with Microsoft software to manage data and information related to project management functions.
  • Provide administrative support to multiple departments.
  • General filing, photocopying, scanning, and ordering supplies.
  • Additional administrative tasks and special projects as required.

Professional Experience / Qualifications:

  • Critical thinking and problem-solving skills.
  • Works well under pressure and performs well within tight deadlines.
  • Excellent communication skills both verbal and written.
  • Self-motivated with the ability to multitask effectively.
  • Strong computer skills including Microsoft Office, Microsoft Dynamics NAV experience is considered an asset.
  • Experience working in a project based working environment considered an asset.
  • Experience in an industrial setting, drilling being an asset.

Education:

  • College Diploma is considered an asset.

Compensation:

$21.00 - $24.00 per hour based on experience.

Apply