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Document Control Administrative Assistant Jobs (NOW HIRING)

Addison Group

Document Control Specialist

Tampa, FL · Remote

$20 - $24/hr

Utilize Microsoft Excel and Word to manage reports, logs, and project documentation. * Assist with ... Perform additional administrative and document management duties as assigned. Qualifications:

Wood Plc

Document Control Assistant

Corpus Christi, TX · On-site

Overview / Responsibilities Wood is currently recruiting for a Document Control Assistant with ... Experince (1-2yrs) within a document control / advanced administrative role * Ability to prioritize ...

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How much do document control administrative assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for document control administrative assistant in the United States is $21.73, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $25.00 per hour, depending on experience, location, and employer.

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities are hiring for Document Control Administrative Assistant jobs?

Cities with the most Document Control Administrative Assistant job openings:

What states have the most Document Control Administrative Assistant jobs?

States with the most job openings for Document Control Administrative Assistant jobs include:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,201 per year, or $21.7 per hour.

Document Control Specialist / Contract Administrative Assist.

Jimale Technical Services (JTS)

Seattle, WA • On-site

$32 - $52/hr

Full-time

Medical, Dental, Vision, Life

Re-posted 23 days ago

Job description

CONSTRUCTION ADMINISTRATION PROFESSIONALS - This is your next opportunity to work with an outstanding company! Jimale Technical Services (JTS) has a hybrid position that combines the positions of Document Control Specialist and Contract Administrative Assistant. This is the perfect position for the well-rounded Construction Professional.
If you have experience in the Seattle/King County area (ideally King County, Sound Transit, or WSDOT), we would love to talk with you. JTS leads the NW in providing diverse professional staff to major public works projects including transit, rail, aviation, and water/wastewater conveyance systems.
Enjoy a comprehensive benefit package including medical, dental, vision, life and disability insurance for full-time employees. Don't forget the time off to rest & relax! Competitive compensation to round it off in the range of $40 - $55 per hour, depending on experience.
Position Summaries
In Document Control, you will play a critical role in ensuring the effective management and organization of project-related documents and maintain their quality and integrity. The document control specialist is responsible for maintaining a smooth flow of information between project team members, clients and stakeholders, and for ensuring that all project documents are accurate, up-to-date, and accessible to those who need them.
The Contract Administrative Assistant portion of the position facilitates the end-to-end contract lifecycle by providing administrative, technical, and functional support to contract specialists, managers, or legal teams. They are responsible for collecting, tracking, and routing contracts, maintaining accurate digital or physical files, and ensuring compliance with company policies.
Required Skills/Abilities
  • Strong oral and written communication skills and the ability to apply appropriate communication techniques to various audiences.
  • Excellent communication and strong interpersonal skills and an active listener
  • Consistent commitment and ability to work with diverse work groups and individuals.
  • Positive customer service orientation and ability to comply with client procedures.
  • Ability to work independently and in a team environment.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Exceptional organizational skills, meticulous attention to detail, and ability to multi-task, prioritize work and meet timelines.
  • Proficient in computer databases and Excel spreadsheets and demonstrate expertise in data management and analysis.
Experience/Qualifications
  • 10-20 years of stand-alone document control experience and responsibility in the design/construction field
  • Construction Document Technologist (CDT) certification
  • High level of accuracy in data entry and document review.
  • Strong written and verbal communication skills for effective stakeholder interaction.
  • Ability to prioritize tasks and manage multiple projects under tight deadlines.
  • Subject Matter Expert (SME) - An expert or professional with specialized knowledge in the field of document control to the extent it makes them uniquely qualified to provide guidance and strategy to help solve problems or create new processes.
  • Document Control Team management and oversight of activities, including set up and verification/validation of quality control for conformance and compliance.
  • Multiple project responsibility
  • Training and a mentor with employees on proper document control procedures.
  • Software - Proficient level MS Word, Excel, SharePoint, Outlook, OneDrive, Data Base software, Adobe Acrobat Standard, and Contract Management Software

We look forward to talking to you soon, learning more about you and discussing the details of the position!
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