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Document Control Administrative Assistant Jobs in Washington

Herzog

Document Control Clerk

Washington, DC · On-site

$110 - $135/hr

... * Assist the project team in retrieval of documents in a timely manner * Audit as-built drawings ... Experience with document control software such as Prolog, Procore, PM Web required * Prior ...

Parsons

Document Control Specialist

Centreville, VA · On-site

$88 - $155/hr

Support project-wide document control protocols for transmitting, receiving, tracking, and storing project documents. * Assist in administration of existing flowcharts, standard operating procedures ...

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Herzog

Document Control Clerk

Washington, DC · On-site

$110K - $135K/yr

... * Assist the project team in retrieval of documents in a timely manner * Audit as-built drawings ... Experience with document control software such as Prolog, Procore, PM Web required * Prior ...

Herzog

Document Control Clerk

Washington, DC · On-site

$110K - $135K/yr

... * Assist the project team in retrieval of documents in a timely manner * Audit as-built drawings ... Experience with document control software such as Prolog, Procore, PM Web required * Prior ...

GDIT

Document Control Administrator I

Washington, DC · Hybrid

$20.64 - $27.92/hr

Yes DOCUMENT CONTROL ADMINISTRATOR I GDIT is looking for a Document Control Administrator I. This ... Perform other administrative duties as needed, including monitor emails communications.

Aegis Corps

Administrative Assistant

Arlington, VA · On-site +1

$20.75 - $28/hr

Review, screen, control, maintain records, and coordinate responses on incoming correspondence ... Review documents for official signature, coordination or concurrence, for accuracy and completeness ...

CNIC Careers

Administrative Assistant

Annapolis, MD · On-site

$24/hr

... administrative documents such as timekeeping, payroll, invoices, purchase order, and business ... an Administrative Assistant role. Experience working in the tourism or hospitality field is ...

CNIC Careers

Administrative Assistant

Annapolis, MD · On-site

$24/hr

... administrative documents such as timekeeping, payroll, invoices, purchase order, and business ... an Administrative Assistant role. Experience working in the tourism or hospitality field is ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Washington are hiring for Document Control Administrative Assistant jobs?

Cities in Washington with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Washington as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 19% Part Time, 4% Contract, and 1% Nights. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution.

Document Control Specialist

EXECUTIVE PERSONNEL SERVICES INC

Rockville, MD • Hybrid

$35 - $38/hr

Full-time

Re-posted 8 days ago

Job description

Job Description:


This position requires a thorough understanding of cGMP regulations andcompendia requirements. The individual must demonstrate the ability to handlemultiple priorities and interface with individuals from various departments.Must demonstrate strong interpersonal skills, must possess the ability to paystrong attention to detail, and must be able to perform with minimalsupervision.
KEY RESPONSIBILITIES:
a Provide support to projects pertaining to document control managementsystems.
a Provide administrative support to document control related activities e.g.document filing, binding, and retrieval.
a Manage and ensure the provision of administrative support to internal /external customers to ensure that all documents are maintained in accordance tothe records retention requirements
a Manage documents in Veeva QualityDocs (VQD) or equivalent electronic DocumentManagement System according to the relevant procedures and standards.
a Draft, compile, review and update appropriate policies and procedures relevantto documentation management and archival on site to comply with the regulatoryrequirements.
a Maintaining electronic and hardcopy Documentation through its' lifecycleaccording to the QMS and GRS.
a Maintaining electronic and hardcopy versions of GxP Documentation fromretention to archive
a Responsible for archiving and destruction of all Site Batch documentation inaccordance with regulatory, QMS and GRS requirements
a Ensure master copies of documents are held in secure storage, archived,retrievable and reviewed/destroyed according to GRRS and company processes andpolicies
a Issue notification of Document changes to site (e.g. new issues, withdrawals,version updates)
Minimum Level of Education:

- Associate degree or B.S. degree
- Understands cGMP regulations.
- Follows established procedures.
- Strong QA background.
- Can look for improvements and/or provide solutions to a variety of problemsof moderate scope and complexity.
- Works well with members within and outside of the group.
- Can influence the team positively by participating with others in groupimprovement activities.
Minimum Experience:

a Proficient knowledge of Microsoft applications
a Appreciation of the products manufactured on site so that administrative supportcan be achieved efficiently
a Knowledge of Microsoft Office software e.g. Word, Excel and PowerPoint
a Good communication skills
a People interaction skills
a Good Organization skills
a Experience in quality systems, including validation, documentation, and compliance department preferred
a Minimum 1 to 3 yearas industrial experience in quality organizations, eitherin operations or assurance functions.

Location: Rockville, MD

Duration: 1 Year (potential for extension)

Hybrid (60% remote / 40% on-site)
Shift: Standard 1st shift (flexible hours)

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