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Document Control Administrative Assistant Jobs in Alabama

Abbott

Senior Document Control Specialist

Centre, AL · On-site

$30 - $34/hr

Issue document numbers, lab notebooks numbers and part numbers. * Assist in drafting, formatting ... Perform Document Control training for new and existing employees. * Support development of QA ...

Abbott

Senior Document Control Specialist

Centre, AL · On-site

Issue document numbers, lab notebooks numbers and part numbers. * Assist in drafting, formatting ... Perform Document Control training for new and existing employees. * Support development of QA ...

Abbott

Senior Document Control Specialist

Centre, AL · On-site

Issue document numbers, lab notebooks numbers and part numbers. * Assist in drafting, formatting ... Perform Document Control training for new and existing employees. * Support development of QA ...

PROS General Contracting

Administrative Assistant

Florence, AL · On-site

$16.25 - $21.75/hr

Prepare and organize documents, reports, and correspondence * Coordinate meetings, calls, and ... Administrative assistant experience preferred * Strong Microsoft experience required * Excellent ...

New

4P Consulting Inc

Administrative Assistant

Wilsonville, AL · On-site

$17.50 - $23.50/hr

Administrative Assistant IAlabama Power is seeking an organized and detail-oriented Administrative ... Maintaining records, filing systems, and document retention. Ordering office supplies and ...

4P Consulting Inc

Administrative Assistant

Wilsonville, AL · On-site

$17.50 - $23.50/hr

Administrative Assistant IAlabama Power is seeking an organized and detail-oriented Administrative ... Maintaining records, filing systems, and document retention. Ordering office supplies and ...

4pconsultinginc

Administrative Assistant

Wilsonville, AL · On-site

$17.50 - $23.50/hr

Administrative Assistant Location: Willsonville, AL Contract- 2 Years Position Summary The ... Maintain departmental record retention and documentation. Specialized Tasks * Support and ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Alabama are hiring for Document Control Administrative Assistant jobs?

Cities in Alabama with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

SAFETY DOCUMENT CONTROL SPECIALIST

G.A. West

Creola, AL • On-site

Full-time

Re-posted 1 hour ago

G.A. West rating

8.0

Company rating: 8.0 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

G.A. West & Co. is seeking a Safety Document Control Specialist. This is a full-time, long term career opportunity working from our home office location in Creola, Alabama. Typical Monday-Friday schedule. Prior experience with data entry, Adobe Acrobat, and Microsoft Office suite is required. Prior experience with cloud-based software programs is preferred.
Responsibilities/Qualifications
  • Ability to communicate effectively, both orally and written
  • Ability to relate positively with co-employees, supervisors, and upper management
  • Detail-driven, analytical, and eager to learn new things
  • Receive safety documents via email or hand-delivery
  • Review documents for accuracy and completeness
  • Scan documents in via scanner for indexing as needed
  • Attend safety and DocuWare meetings
  • Index safety documents into both Docuware and R Drive
  • Assign corrections as needed for any incorrect or incomplete documents
  • Pull reports and documentation as needed related to safety documents
  • Index and file safety training documents as needed. Assist with printing safety documents/training materials as needed. Assist with safety meetings, events, etc.
  • Assist safety department with administrative tasks as needed
  • Communicate with safety management, safety coordinators and field supervision about documentation, DocuWare, etc. Help these groups to fill out their documents correctly and with DocuWare training and questions.
  • Answers to the Safety Document Control Lead and the Director of Document Control, Data Collection, and Safety Compliance.

G.A. West & Company, Inc. is an equal opportunity employer. To provide equal employment opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. It has been, and will continue to be, G.A. West policy not to discriminate based on race, creed, color, religion, national origin, age, ancestry, nationality, genetic information, marital or domestic partnership or civil union status, sex, gender, disability, pregnancy, affectional or sexual orientation, or any other basis protected by federal, state, or local law for all personal actions and all phases of recruitment and/or employment.

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