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Document Control Administrative Assistant Jobs in Alabama

Genesis Technical Staffing, Inc.

Be Seen First

Document Control Specialist

Mobile, AL · On-site

$18 - $25/hr

... * Assist with audits by providing requested documentation and maintaining accurate records ... Two or more years of document control, records management, administrative support, or project ...

RUAG

Document Control Specialist

Trinity, AL · On-site

Document Control Specialist Challenge the Impossible About Beyond Gravity Headquartered in Zurich ... Complete all archiving activities for finalized documents. * Assist in writing and reviewing ...

Abbott

Senior Document Control Specialist

Centre, AL · On-site

$30 - $36/hr

Senior Document Control Specialist Location: San Diego, CA Duration: 1 Months 1005 Onsite ... Issue document numbers, lab notebooks numbers and part numbers. * Assist in drafting, formatting ...

ARES Corporation

Administrative Assistant

Huntsville, AL · On-site

$18 - $24.50/hr

... and Control (PP&C) II contract. This position plays a critical role in supporting contract ... Strong technical editing, proofreading, and document formatting skills. * Ability to work ...

Confidential

Administrative Assistant

Robertsdale, AL

$15 - $18/hr

Prepare and organize documents, reports, and presentations. * Assist with data entry and maintain ... Proven experience as an administrative assistant or in a similar role. * Proficient in Microsoft ...

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Document Control Administrative Assistant information

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.
What cities in Alabama are hiring for Document Control Administrative Assistant jobs? Cities in Alabama with the most Document Control Administrative Assistant job openings:
Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Engineering Document Control Assistant

Steward Machine

Birmingham, AL • On-site

Full-time

Re-posted 10 days ago

Job description

Steward Machine Company is a leader in delivering high-quality infrastructure and industrial projects for clients such as the U.S. Army Corps of Engineers, Departments of Transportation, railroads, and private owners. As an Engineering Document Control Assistant, you will play a vital role in supporting project documentation and quality control processes. This entry-level position is ideal for individuals who are detail-oriented, organized, and eager to learn, offering a clear pathway for career growth into technical roles such as CAD drafting and 3D modeling. Join a supportive, team-oriented environment where your contributions help ensure the accuracy and compliance of critical engineering documentation.

Responsibilities
  • Organize, maintain, and distribute engineering documents, ensuring accuracy, completeness, and proper revision control
  • Prepare and manage quality control documentation, including weld tracking logs and related records
  • Coordinate documentation flow between engineers, project managers, quality control personnel, and customers
  • Submit engineering documentation through client-required platforms such as SharePoint, Microsoft 365, and Procore
  • Track project documentation status and ensure timely submission of required deliverables
  • Assist in maintaining compliance with internal standards and external regulatory requirements
  • Support continuous improvement of document control processes and workflows
Qualifications
  • Strong computer skills, including proficiency in Microsoft Office (Excel, Word, Outlook, SharePoint)
  • Excellent organizational skills and attention to detail
  • Understanding of the importance of data integrity
  • Strong written and verbal communication skills
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Willingness to learn technical concepts and systems
  • Preferred: Exposure to engineering, manufacturing, or construction environments
  • Preferred: Basic understanding of technical documentation
  • Preferred: Familiarity with document control systems or quality documentation processes
Benefits
  • Competitive benefits package
  • Supportive and team-oriented work environment
  • Opportunities for career growth and technical development
  • Involvement in meaningful infrastructure and industrial projects