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Document Control Administrative Assistant Jobs in Texas

Wood Plc

Document Control Assistant

Corpus Christi, TX · On-site

Overview / Responsibilities Wood is currently recruiting for a Document Control Assistant with ... Experince (1-2yrs) within a document control / advanced administrative role * Ability to prioritize ...

Tesim Electric

Document Control Assistant

Austin, TX · On-site

... Document Control Assistant to keep project drawings, specifications, submittals, and records ... High school diploma or equivalent. * 0-2 years of office, records, data-entry, or administrative ...

New

Savard Group

Document Control Assistant

Conroe, TX · On-site

$19/hr

Document Control Specialist - $19/HR Join SAVARD Personnel Group - where your skills are valued! Key Requirements: * 1+ year of document control or office-related experience * High School Diploma or ...

Carlton Staffing

Document Control Clerk

Manvel, TX · On-site

$20/hr

... Assist with spreadsheets, reports, and general office duties Requirements: 3-5 years of office or administrative experience Document control experience is a plus Experience with engineering drawings ...

Airswift

Document Control Coordinator

Houston, TX · On-site

Support consistency of document control processes, training, and procedural enforcement across project teams * Assist with supplier and contractor compliance relating to project document management ...

Metalforms

MF Document Control

Beaumont, TX · On-site

... and assist in the development of new products.  This will be accomplished through design ... Document Control or Administrative Experiencepreferredbut notrequired. * Material Test Report ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Texas are hiring for Document Control Administrative Assistant jobs?

Cities in Texas with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 19% Part Time, 4% Contract, and 2% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Document Control Specialist

Clayton Services

Houston, TX • On-site

$20 - $25/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

Clayton Services is searching for a Document Control Specialist to join a thriving company in the North Houston area. The Document Control Specialist will support customer order processing, documentation management, purchasing activities, and cross-functional operations by ensuring accurate records, timely communication, and organized documentation throughout the order lifecycle.


Job Type: Temp-to-Hire

Pay Rate: $20.00-$25.00/hour

Benefits: Excellent benefits available after the completion of the temporary period, including medical, dental, vision, 401(k), PTO, and more.


Document Control Specialist Responsibilities:

  • Coordinate documentation throughout the order lifecycle, from order entry through production and shipment.
  • Review customer orders to verify pricing, specifications, and documentation requirements.
  • Create, maintain, and organize job files, project documentation, and internal records to ensure accuracy and accessibility.
  • Prepare, assemble, submit, and track customer documentation packages while ensuring compliance with customer requirements.
  • Track and maintain vendor documentation, technical drawings, parts lists, and production records for completeness and accuracy.
  • Prepare Installation, Operation, and Maintenance (IOM) manuals and other required closeout documentation for customer delivery.
  • Communicate shipment notifications and respond to customer requests for documentation and order-related information.
  • Maintain equipment logs, reporting schedules, and documentation databases to ensure records remain current.
  • Support purchasing activities by issuing purchase orders and reviewing material requirements.
  • Collaborate with cross-functional teams to support customer orders, documentation needs, and project timelines.
  • Identify opportunities to improve documentation processes, templates, and filing systems.
  • Perform other duties as assigned.


Document Control Specialist Skills and Abilities:

  • Strong written and verbal communication skills with the ability to interact professionally across departments and with customers
  • Exceptional attention to detail and accuracy when handling technical and order-related documentation
  • Highly organized with the ability to manage multiple projects, files, and deadlines simultaneously
  • Comfortable working in fast-paced, deadline-driven environments
  • Demonstrates sound judgment, discretion, and confidentiality when handling sensitive information
  • Ability to identify inconsistencies, troubleshoot documentation issues, and recommend solutions
  • Capable of working independently while also collaborating effectively with cross-functional teams
  • Proficient in Microsoft Office and common document management tools
  • Adaptable and receptive to process improvements and system changes


Document Control Specialist Education and Experience:

  • High school diploma or equivalent preferred
  • Previous document control, administrative, or operations support experience is required


Document Control Specialist - Immediate need. Apply today!

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