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Document Control Administrative Assistant Jobs in Texas

Brunel

Document Control Specialist

Waco, TX · On-site

Support project teams with document retrieval requests and assist in maintaining complete and ... Maintain quality control of project documentation to ensure accuracy, completeness, and compliance ...

Metalforms

MF Document Control

Beaumont, TX · On-site

... and assist in the development of new products.  This will be accomplished through design ... Document Control or Administrative Experiencepreferredbut notrequired. * Material Test Report ...

Yates Construction

Document Control Clerk

Vernon, TX · On-site

$12.75 - $17.25/hr

Document Control Clerk Location: Vernon, TX Reporting to the Project Manager, this role is ... Awareness of Yates archival requirements for hard copy and electronic records * Assist with project ...

Conflux Systems

Be Seen First

Document Control Technician

Austin, TX · On-site

$21 - $22.83/hr

Perform administrative review of validation packages to ensure compliance with local SOPs ... Participate in department process improvement projects. * Assist with the writing of Standard ...

New

Yates Construction

Document Control Clerk

Vernon, TX · On-site

$12.75 - $17.25/hr

Document Control Clerk Location: Vernon, TX Reporting to the Project Manager, this role is ... Awareness of Yates archival requirements for hard copy and electronic records * Assist with project ...

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All JobsDocument Control Administrative JobsDocument Control Administrative Assistant JobsDocument Control Administrative Assistant Jobs in Texas

Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Texas are hiring for Document Control Administrative Assistant jobs?

Cities in Texas with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 19% Part Time, 4% Contract, and 2% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Document Control Specialist

Hargrove Engineers and Constructors

Port Arthur, TX • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

What You'll Be Doing
Job Summary: Generally responsible for assisting Resource Leaders and Project Managers with all aspects of administrative duties. This work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
  • Manage and control engineering and project records within the AIM-SDx Document Management System.
  • Conduct drawing research and assist users with documentation applications.
  • Maintain and administer SharePoint sites, including libraries, lists, forms, workflows, permissions, and metadata.
  • Build and maintain structured document repositories for engineering, operations, and maintenance teams.
  • Oversee the full document lifecycle: creation, revisions, redlines, approvals, and archival.
  • Review and interpret engineering drawings (P&IDs, equipment files, specifications, mechanical packages).
  • Ensure compliance with MOC and site document-control standards.
  • Use advanced Excel tools (lookups, pivot tables, formulas, data validation) for tracking and reporting.
  • Utilize Microsoft Copilot and AI tools to streamline and enhance workflow efficiency.
  • Support audit readiness and assist with QA/QC verification processes.

This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.
Ideal Background
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Certification: No certification is required for this position.
Experience: This position requires a minimum 5 years of relevant experience in administrative and clerical services in a professional environment.
Knowledge, Skills, & Abilities Required:
  • Strong SharePoint experience, including custom lists, metadata structures, permissions, and forms.
  • Advanced Excel capabilities (VLOOKUP/XLOOKUP, pivot tables, formulas, data validation).
  • Experience in engineering document control environments.
  • Ability to understand engineering terminology and read technical drawings.
  • Strong organizational and analytical abilities.
  • Experience supporting capital projects or operations/maintenance teams.
  • Understanding of structured document governance and compliance processes.

Physical Requirements:
  • Ability to sit, stand, or walk for long periods of time.

Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.

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