Document Control Administrative Assistant Jobs in California

Document Control Specialist

We are seeking a highly organized and detail-oriented Document Control Clerk to support our Quality and Operations teams. This position is responsible for maintaining document control systems, processing project documentation, entering data into ERP systems, creating project work orders from customer purchase orders and specifications, generating reports and packing slips, and providing general administrative support.

The ideal candidate thrives in a fast-paced manufacturing environment, has exceptional attention to detail, and takes pride in maintaining accurate records while ensuring documentation complies with company quality standards and procedures.

Essential Responsibilities

• Maintain and administer document control procedures in accordance with company policies and quality management standards, including ISO 9001 and ISO 13485.
• Manage electronic and paper document management systems, including SharePoint and ERP software, ensuring documents are current, accurate, properly version-controlled, and readily accessible.
• Process, file, organize, index, and retrieve quality, engineering, and project documentation.
• Coordinate document review, approval, revision, distribution, and archival processes across multiple departments.
• Create project work orders by accurately interpreting customer purchase orders, engineering standards, and project specifications.
• Enter and maintain accurate data within ERP and document management systems.
• Generate reports, packing slips, and shipping documentation to support production and logistics operations.
• Proofread technical documents for accuracy, formatting, consistency, and completeness before release.
• Conduct periodic audits of document control and records management practices to ensure compliance with company procedures and regulatory requirements.
• Support quality assurance initiatives and assist during internal and external audits.
• Answer and direct incoming telephone calls and provide general administrative support as needed.
• Perform other administrative and document control duties as assigned.

Qualifications

• High school diploma or GED required; Associate's degree or related coursework is preferred.
• Minimum of 2 years of document control, administrative, quality assurance, or manufacturing support experience.
• Experience working in a manufacturing environment is strongly preferred.
• Working knowledge of ISO 9001 quality standards; familiarity with ISO 13485 is a plus.
• Experience using ERP software and electronic document management systems is required.
• Experience with SharePoint is preferred.
• Proficient in Microsoft Office Suite, including Excel, Word, Outlook, and Adobe Acrobat.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to prioritize competing responsibilities while meeting deadlines.
• Ability to maintain confidentiality and handle sensitive documentation with professionalism.

Skills & Competencies

• Exceptional attention to detail
• Strong organizational and recordkeeping skills
• Analytical and problem-solving abilities
• Effective proofreading and document formatting skills
• Ability to work independently and collaboratively across departments
• Customer service mindset with a positive, professional attitude
• Adaptability in a fast-paced manufacturing environment

Physical Requirements

• Prolonged periods of sitting while working at a computer.
• Frequent use of a keyboard, mouse, and standard office equipment.
• Ability to occasionally walk throughout the manufacturing facility.
• Ability to occasionally lift and carry up to 20 pounds.

Why Join Our Team?

If you are someone who enjoys organization, accuracy, and supporting operational excellence, we'd love to hear from you. Your attention to detail and commitment to quality will play an important role in ensuring our documentation processes remain efficient, compliant, and reliable while supporting the success of our manufacturing operations.

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California job applicants. You can find that notice through the following link https://www.bbsi.com/privacy-notice-california-applicants.

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.