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Document Control Administrative Assistant Jobs in California

SuperbTech

Document Control Administrator

Los Angeles, CA · On-site

$28 - $38/hr

Minimum 3 years of document control or project administrative experience. * Experience supporting engineering, construction, utility, or infrastructure projects preferred. * Strong Microsoft Office ...

SuperbTech

Document Control Administrator

Los Angeles, CA · On-site

$28 - $38/hr

Minimum 3 years of document control or project administrative experience. * Experience supporting engineering, construction, utility, or infrastructure projects preferred. * Strong Microsoft Office ...

SuperbTech

Document Control Administrator

Los Angeles, CA · On-site

$28 - $38/hr

Minimum 3 years of document control or project administrative experience. * Experience supporting engineering, construction, utility, or infrastructure projects preferred. * Strong Microsoft Office ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Assist with continuous improvement of document control processes and procedures.Perform other document control and administrative duties as assigned.Minimum Required Qualifications:Minimum of three ...

AECOM

Document Control Manager

San Diego, CA · On-site

Coordinate administrative activities across project teams, ensuring efficient workload distribution ... Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain ...

AECOM

Document Control Manager

San Diego, CA · On-site

Coordinate administrative activities across project teams, ensuring efficient workload distribution ... Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain ...

AECOM

Document Control Manager

San Diego, CA · On-site

Coordinate administrative activities across project teams, ensuring efficient workload distribution ... Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Assist with continuous improvement of document control processes and procedures. Perform other document control and administrative duties as assigned. Minimum Required Qualifications: Minimum of ...

AECOM

Document Control Manager

San Diego, CA · On-site

Coordinate administrative activities across project teams, ensuring efficient workload distribution ... Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain ...

AECOM

Document Control Manager

San Diego, CA · On-site

Coordinate administrative activities across project teams, ensuring efficient workload distribution ... Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain ...

Karman Space & Defense

Document Control

Corona, CA · On-site

$23 - $28/hr

In this role, you support accurate documentation and property control across the organization by maintaining company and customer documents, cataloguing and retrieving records, and ensuring proper ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in California are hiring for Document Control Administrative Assistant jobs?

Cities in California with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 22% Part Time, 5% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Document Control & Administrative Support

Exemplis

Cypress, CA • Hybrid

$16.52 - $23.13/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Exemplis rating

8.3

Company rating: 8.3 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

6th of 52 rated furniture manufacturers

Job description

 Salary Range: $16.52 - $23.13 

Position Summary:

The Scanner will provide administrative support for Finance, Accounting, Customer Experience, Credit, Logistics, Shipping and Procurement departments as it relates to converting physical paper documentation into digital images for retention purposes. Also, this position will provide phone coverage for the front office receptionist for a few hours a day or as needed.  

This is a hybrid role requiring onsite work three days per week in Cypress, CA (Tuesday, Wednesday, and Thursday).

Responsibilities and Essential Functions:
  • Scanning, indexing and filing of the following documents: Purchase Orders, Literature Request Forms, Replacement Request Forms, RMA (Return Merchandise Authorization) Forms, Sales Quotes, Freight Claims, Bills Of Lading, Proofs of Delivery, Credit Memos, Credit Card Charge Forms, Debit Memos, Engineering Documents, A/R checks.
  • Ensure that the necessary information is provided on the each document.
  • Responsible for indexing the document properly and accurately.
  • Box and file the documents accordingly.
  • Provide necessary assistance to Customer Service, Credit, Shipping departments by searching for a particular document(s) when the document may be in the transition mode between a department and Liberty.
  • Cover for receptionist at the switchboard
  • Pick up company voicemail messages and distribute them accordingly.
  • Respond to all communications within a reasonable amount of time frame.
  • Cover for receptionist at the switchboard when she is out of the office.
  • Sort and distribute mail.
  • Update and distribute staff directory and master representative list and procedure training through SOI training sessions.
  • Receive and notify or distribute packages accordingly.
  • Fax out documents when required.
Qualifications, Skills and Education:

Qualifications, Skills and Education:

Required Qualifications:

  • High school diploma or GED.
  • Respectable phone etiquette.
  • Computer literate.

Preferred Qualifications:

  • 3 years work experience in a professional office environment.
  • Strong organization skills.
  • Detailed orientated.
  • Capability to multi task.
  • Proficient in computer document imaging & management. software a plus.

Perks and Benefits:

We hope that you're excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first.  We bring integrity, passion, and excellence to work each day.  Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.

In addition to our unique culture, we also offer these fun perks and benefits.

  • Competitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education.

  • Hybrid Work Schedule: We believe in supporting a healthy work-life balance and offer a flexible hybrid schedule, with remote work on Mondays and Fridays and onsite collaboration on Tuesdays, Wednesdays, and Thursdays.

  • Health Insurance: We offer a variety of health insurance options (medical, dental, vision, etc.) for all of our team members. Eligible the first month following your start date.

  • 401(k): We match 100% up to 3% and then 50% of the next 2% deferred.

  • Time Off: Taking time off to recharge is a must whether it is for your personal health or vacation; paid time off starts accruing day 1!

  • Observed Holidays: 10 company observed holidays: New Years, Martin Luther King, President's Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas Day.

  • Employee Discounts: We offer discounts to our employee across all of our product lines.

  • Hit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!

  • Tuition Scholarships: Partnership with UMASS Global for 10%-20% off tuition for you and/or your family.

About Us:

It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands - including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park.
From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice - above all else. 
Are you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of flexible work opportunities). Learn more and apply today.
Exemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.

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