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Document Control Administrative Assistant Jobs in Alberta

The Hayward Group

Administrative Assistant

Calgary, AB · On-site

... Administrative Assistant, who will provide administrative, clerical, and reception services to ... Familiarity with document control systems or engineering document workflows. Job Type: * Full Time. ...

Canadian Natural

Document Control Student

Calgary, AB · On-site

As our Document Control Student, you will join a team of information management professionals and deliver document control services to support information workflows to our key business areas. You ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Alberta are hiring for Document Control Administrative Assistant jobs?

Cities in Alberta with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Document Control Coordinator

LTS Managed Technical Services LLC

Fort Saskatchewan, AB

Full-time

Re-posted 12 days ago

Job description

You are a highly organized and detail-oriented professional with experience in document control and project support within a fast-paced environment. As our Document Control Coordinator, you will play a critical role in managing project documentation throughout its lifecycle, ensuring accuracy, compliance, and timely distribution of records. You thrive on maintaining organized systems, supporting project teams, and improving document management processes to ensure efficient execution and successful project delivery.
Come join our True Blue team on site today!
Essential Responsibilities:
  • Administer and maintain project document control systems and processes in accordance with company and client requirements
  • Receive, track, review, distribute, and archive project documentation, ensuring all records are accurate, current, and properly filed
  • Monitor document revisions, version control, approvals, and transmittals to ensure the integrity of project documentation
  • Coordinate the flow of documentation between project teams, clients, subcontractors, and other stakeholders
  • Maintain document registers, logs, and databases, ensuring information is up-to-date and readily accessible
  • Ensure compliance with document control procedures, quality standards, and project requirements.
  • Support project teams by preparing reports, tracking document status, and providing updates on outstanding deliverables
  • Assist with the collection, organization, and turnover of project records and closeout documentation.
  • Interface and communicate effectively with management, field personnel, clients, subcontractors, and vendors regarding document-related matters
Qualifications:
  • Diploma in Office Administration, Business Administration, Information Management, or a related field; or an equivalent combination of education and experience
  • 2-4 years of document control, records management, project coordination, or administrative experience, preferably within construction, industrial, or project-based environments
  • Experience working with document management systems (DMS), project management software, and electronic filing systems
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint)
  • Strong understanding of document control principles, including revision management, document numbering, transmittals, and records retention
  • Exceptional attention to detail with the ability to audit, verify, and maintain accurate project documentation
  • Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines

Additional Information

The Ledcor Group of Companies is one of North America's most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada's Best Diversity Employers, Canada's Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email. For more information about Ledcor's Inclusion and Diversity initiatives, please visit our I&D page.

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