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Document Control Administrative Assistant Jobs in Alberta

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Document Controls Manager

Calgary, AB · On-site

Performs standard administrative functions. * Cross train and support other support function ... * Assist Procurement department with setup of bid packages within the document control system.

KPMG

Team Administrative Assistant

Lethbridge, AB · On-site

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ... Complete document production and filing tasks, including photocopying, printing, scanning, and ...

League Projects Ltd.

QC Administrator

Rimbey, AB · On-site

Support project teams with quality-related administrative and technical requirements. * Coordinate ... Generate reports, spreadsheets, document registers, and tracking logs. * Assist with audits and ...

New

Valard Construction

Document Controller

Calgary, AB · On-site

Communicate with client contacts regarding document control and Digital Data Management (DDM ... Administrative duties as needed to assist the project team Requirements * 5 years of experience in ...

Valard Construction

Document Controller

Calgary, AB · On-site

Communicate with client contacts regarding document control and Digital Data Management (DDM ... Administrative duties as needed to assist the project team Requirements * 5 years of experience in ...

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Document Control Administrative Assistant information

What is a document control administrative assistant?

Document Control Administrative Assistants are professionals responsible for managing, organizing, and maintaining documents and records within an organization. Their duties typically include processing incoming and outgoing documents, ensuring proper filing and retrieval systems, and maintaining document version control. They play a critical role in supporting compliance, quality assurance, and efficient workflow by ensuring that all documentation is accurate, up-to-date, and accessible to authorized personnel. These assistants often work closely with various departments to streamline documentation processes and uphold company standards.

How does a document control administrative assistant typically interact with other departments within an organization?

A Document Control Administrative Assistant frequently collaborates with multiple departments such as engineering, procurement, and project management to ensure that all documents are accurate, up-to-date, and properly distributed. They act as a central point of contact for document submissions, revisions, and approvals, coordinating closely with team members to maintain compliance with company standards and regulatory requirements. This role often involves tracking document workflows, facilitating communication between teams, and resolving discrepancies to support smooth project progression. Strong organizational and interpersonal skills are essential, as Document Control Administrative Assistants must balance competing priorities and maintain clear records for all stakeholders.

What are the key skills and qualifications needed to thrive as a document control administrative assistant, and why are they important?

To thrive as a Document Control Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with document management systems (DMS), Microsoft Office Suite, and sometimes specialized software like SharePoint or SAP is typically required. Excellent communication, time management, and discretion are vital soft skills for managing sensitive information and interacting with various stakeholders. These abilities ensure accurate document handling, regulatory compliance, and efficient administrative support within an organization.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, manufacturing, and engineering, where managing technical documents is essential. The demand for skilled administrative assistants with knowledge of document management systems and certifications such as ISO or ISO 9001 is increasing as companies prioritize compliance and efficient information flow.

What cities in Alberta are hiring for Document Control Administrative Assistant jobs?

Cities in Alberta with the most Document Control Administrative Assistant job openings:

Document Control Administrative Assistant jobs near you
Infographic showing various Document Control Administrative Assistant job openings in Alberta as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Administrative Assistant

PCL Construction

Edmonton, AB

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 15 days ago

PCL Construction rating

7.2

Company rating: 7.2 out of 10

Based on 17 frontline employees who took The Breakroom Quiz

Job description

The future you want is within reach. Let's build it together.

At PCL Constructors Inc., part of the PCL Family of Companies (PCL), we don't just build projects --  we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career.

Why Choose PCL?

Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do. Our offerings could include:

  • Employee ownership opportunities that build long-term value
  • Annual discretionary performance bonuses
  • RRSP, TFSA, Pension Contribution Options
  • Flexible medical, dental and vision benefits
  • Prescription drug coverage and virtual care services
  • Life, AD&D and disability insurance
  • Paid parental leave and family care support
  • Health and lifestyle spending account options
  • Mental health and wellness support, including Employee Assistance Programs
  • Career growth pathways, leadership development and mentorship programs
  • Access to world-class training through PCL's College of Construction and professional development courses
  • Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how an Administrative Assistant for PCL Constructors Inc. within Edmonton NAHQ contributes to our team:

Responsibilities
  • Develops and maintains a well-organized digital filing structures in SharePoint, Teams, and shared drives that permits easy reference and rapid retrieval of information across the AI Services portfolio.
  • Manages incoming communications across Teams, email, and phone on behalf of the AI Services Corporate Lead, triaging requests and routing to appropriate team members or stakeholders.
  • Coordinates visitor logistics for vendor meetings, technology partner sessions, and executive briefings, including room setup, A/V readiness, and pre-read distribution.
  • Creates and maintains templates standard artifacts, including governance forms, status reporting templates, presentation decks, Notebooks/ OneNote and tracking workbooks within the M365 ecosystem.
  • Organizes and coordinates recurring and ad hoc meetings, including cross-functional leadership reviews, strategic on and offsites, team stand-ups, vendor demonstrations, and enablement sessions, managing agendas, logistics, pre-reads, and follow-up actions.
  • Arranges travel, accommodations, and itineraries for the AI Services Corporate Lead, including logistics for conferences, vendor site visits, and cross-district stakeholder engagements.
  • Able to mentor and coach other, more junior, administrative support staff.
  • Tracks and drives adherence to departmental reporting cadences, governance milestones, and deliverable deadlines across the AI Services portfolio, proactively flagging risks, milestones and deliverables to the Corporate Lead.
  • Produces and refines executive-quality deliverables in Word, Excel, PowerPoint, SharePoint, Teams and Planner, including governance documents, status reports, executive presentations, and portfolio tracking workbooks.
  • Builds and maintains strong working relationships across business units, technology teams, and external vendor contacts, representing the AI Services function with professionalism and discretion.
  • Embraces a culture of continuous improvement, innovation, and service excellence within the AI Services function.
  • Supports the preparation and distribution of board-ready and executive-level briefing materials, ensuring accuracy, formatting consistency, and adherence to corporate communication standards.
  • Maintains awareness of the AI Services portfolio structure, key initiatives, and team roster sufficient to route inquiries, prepare contextual briefings, and anticipate scheduling needs.
  • Manages purchase requisitions, vendor onboarding paperwork, and license tracking for software and platform subscriptions within the AI Services budget and coordinate with BT counterparts, where needed.
  • Other duties as required.
Qualifications
  • High school diploma.
  • Postsecondary degree, diploma, or certificate in business administration, communications, information technology, or a related discipline considered an asset.
  • 3+ years of experience in an administrative role, preferably supporting senior leadership within a technology, corporate services, or innovation function.
  • Excellent verbal and written communication skills.
  • Professional and service- oriented approach internally and externally.
  • Ability to manage competing priorities across multiple workstreams while maintaining attention to detail.
  • Ability to act with discretion when handling confidential and privileged information, including vendor evaluations, strategic roadmaps, and governance deliberations.
  • Ability to effectively handle difficult calls and situations.
  • Ability to remain calm under pressure.
  • Ability to anticipate needs and adapt to various leadership and work styles in a fast-evolving environment.
  • Ability to develop and maintain effective stakeholder relationships.
  • Ability to create, edit, proofread, and format documents/presentations.
  • Intermediate proficiency in the Microsoft 365 suite, including Word, Outlook, PowerPoint, Excel, Teams, SharePoint Online, and Planner. Experience with Microsoft Copilot, Cowork or AI assisted productivity tools is an asset.
  • Comfort working in a technology-focused environment; curiosity about AI, data, and digital transformation concepts is valued over prior technical expertise.
  • Demonstrated ability to support senior or executive-level leadership with minimal supervision.
  • Experience with or willingness to learn project tracking and workflow tools such as Azure DevOps (Boards), Microsoft Planner, or similar platforms.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Constructors Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact careers@pcl.com and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers.

Company: PCL Constructors Inc.

Primary Location: Edmonton, Alberta (Corporate)

Job Title: Administrative Assistant

Requisition ID: 13876

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