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Document Administrator Jobs (NOW HIRING)

Carmeuse

Document Control Administrator

Pittsburgh, PA · Hybrid

The Document Control Administrator is responsible for managing the flow of project documentation. Primarily ensuring that documents are properly received, logged, reviewed, approved, distributed, and ...

Carmeuse

Document Control Administrator

Pittsburgh, PA · On-site

The Document Control Administrator is responsible for managing the flow of project documentation. Primarily ensuring that documents are properly received, logged, reviewed, approved, distributed, and ...

Wintrust Financial Corporation

$59 - $77/hr

## Loan Documentation Administrator SrApplylocations: Rosemont, ILtime type: Full timeposted on ... document requirements have been completed and executed loan documents are present.* Identify ...

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acv

Document Management Administrator

Buffalo, NY · On-site

The Document Management Administrator will work with the dynamic Titles team, performing a wide range of tasks and assignments to ensure the proper distribution of incoming and outgoing mail and ...

acv

Document Management Administrator

Buffalo, NY

The Document Management Administrator will work with the dynamic Titles team, performing a wide range of tasks and assignments to ensure the proper distribution of incoming and outgoing mail and ...

acv

Document Management Administrator

Buffalo, NY · On-site

The Document Management Administrator will work with the dynamic Titles team, performing a wide range of tasks and assignments to ensure the proper distribution of incoming and outgoing mail and ...

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Document Administrator information

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How much do document administrator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for document administrator in the United States is $21.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $21.63 per hour, depending on experience, location, and employer.

What is a document administrator?

Document Administrators are professionals responsible for organizing, managing, and maintaining company documents and records. They ensure that all documents are accurately filed, updated, and easily retrievable, often using digital document management systems. Their role is crucial for compliance, security, and efficient workflow within an organization. Document Administrators may also oversee document version control, retention schedules, and the secure disposal of sensitive records.

How does a document administrator typically collaborate with other departments to ensure accurate and timely document management?

Document Administrators often work closely with multiple departments, such as legal, compliance, and project management, to ensure that all documentation is up-to-date, accurate, and easily accessible. They coordinate document reviews, manage version control, and facilitate approval workflows by communicating requirements and timelines to relevant stakeholders. This collaboration helps maintain regulatory compliance and supports smooth business operations, making strong communication and organizational skills essential for success in this role.

What are the key skills and qualifications needed to thrive as a document administrator, and why are they important?

To thrive as a Document Administrator, you need strong organizational skills, attention to detail, and a solid understanding of document management principles, often supported by a relevant associate degree or experience in office administration. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes records management certifications are typically required. Excellent communication, time management, and discretion are soft skills that set top performers apart in this role. These competencies ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth organizational operations.

What is the difference between Document Administrator vs Data Entry Clerk?

AspectDocument AdministratorData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in document managementHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice setting, handling document systems and recordsOffice or remote, entering data into computer systems
Employer & Industry UsageBusinesses, government agencies, legal and healthcare sectorsRetail, finance, healthcare, administrative support

The Document Administrator and Data Entry Clerk roles both involve handling information in office environments. However, Document Administrators focus on managing and organizing documents and records, often requiring knowledge of document management systems. Data Entry Clerks primarily input data into databases or spreadsheets, emphasizing speed and accuracy. While both roles require attention to detail, the Document Administrator role typically involves more responsibility for document organization and compliance.

More about Document Administrator jobs

What states have the most Document Administrator jobs?

States with the most job openings for Document Administrator jobs include:

What job categories do people searching Document Administrator jobs look for?

The top searched job categories for Document Administrator jobs are:

Document Administrator jobs near you
Infographic showing various Document Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 13% Part Time, 5% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $44,319 per year, or $21.3 per hour.

Business & Documentation Administrator

Digital Consultants LLC

Sierra Vista, AZ • On-site

Full-time

Medical, Retirement, PTO

Posted 24 days ago

Job description

Leading with our people, Digital Consultants' mission is to deliver the highest level of professional solutions while being a trusted partner and advisor to our customers. With a culture of practicality, opportunity, and creativity we remain dedicated to being honest, trustworthy, respectful, and ethical in everything we do. We are a certified SBA 8(a) small, disadvantaged business that supports multiple IT customers within the Federal, civilian, and private sectors. Digital Consultants also offers our employees growth opportunities, competitive wages, and a full benefits package. Our founding principles, Fairness and Common Sense make working here more than a job, it's the Digital family.
Digital Consultants is seeking a highly organized Government Procurement & Documentation Administrator to provide specialized business support, federal purchasing administration, and high-level documentation control. Operating at the intersection of government acquisition and contract compliance, this role serves as the administrative backbone of our project team. You will be responsible for managing purchasing pipelines, coordinating vendor agreements, attending technical meetings to draft executive-level minutes, and ensuring all procurement documentation and contract deliverables adhere to federal policies and formatting standards.
Location: Fort Huachuca, AZ
Key Responsibilities:
Procurement & Financial Administration:
  • Coordinate and track government procurement requests, purchasing pipelines, and vendor agreements in compliance with federal acquisition guidelines.
  • Liaise with contracting officers, vendors, and program managers to facilitate purchasing requests and monitor delivery statuses.
  • Monitor and track project budgets, purchasing ledgers, and contract spend plans, ensuring all tasks align with task order budget parameters.

Documentation & Meeting Support:
  • Attend high-level technical, procurement, and administrative meetings to take, draft, and distribute precise, actionable meeting minutes.
  • Prepare, edit, and format project deliverables, technical reports, and contracting paperwork to ensure strict compliance with authoritative guidelines and organizational templates.
  • Manage the entire documentation lifecycle, including cataloging, filing, storing, and monitoring the distribution of all final deliverables.

Operational & Administrative Support:
  • Assist in operations analysis, contract administration, and project scheduling.
  • Assess operational and business issues to develop proactive administrative approaches that meet quality, budget, and schedule goals.
  • Serve as the primary coordinator for logistical and general office administration support.
  • Works under general supervision, performing a variety of complex tasks. A wide range of creativity and latitude is expected.

Requirements
Education & Experience:
  • Master's degree in business administration, Finance, Technical Writing, or a related field; OR Bachelor's Degree with at least 4 years of experience in business administration, finance, or technical writing within a government contracting environment.

Domain Expertise:
  • Mastery of business management, government purchasing procedures, and documentation concepts.
  • Experience with federal procurement lifecycles, purchase requisitions, and vendor coordination.

Core Technical & Professional Skills
  • Advanced command of Microsoft Office Suite (especially Word, Excel, and PowerPoint) and SharePoint document libraries.
  • High proficiency in grammar, technical terminology, document layout, and editorial formatting.
  • Outstanding active listening skills for real-time note-taking, strong organization, and the ability to interact professionally with all levels of leadership.
  • Prepare meeting minutes, slides, and reports.
  • Must possess and be able to maintain an active Top Secret/SCI security clearance and obtain a polygraph.

Working Conditions
  • Environment: Fast-paced, professional office environment requiring the ability to adapt to changing mission priorities and handle sensitive information with discretion.
  • Location: 100% onsite. Primary work will be at the government site, with the possibility of up to 10% travel.
  • Physical Demands: Work is primarily sedentary but may require standing and walking and lifting/carrying or items up to 25 lbs.

Benefits: The company offers the following benefits to permanent, full-time employees:
  • Paid Time Off (PTO)
  • Group health plans
  • Income protection and supplemental benefits
  • 401(k) plan with company matching
  • Health Savings Account (HSA)
  • Flexible Spending Account (FSA)
  • Pet insurance options
  • Employee Assistance Program (EAP)

Digital Consultants, an inclusive and welcoming company, is fully committed to hiring and retaining a diverse workforce without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, age (40 or older), disability, Veterans status or any other protected characteristic.
We provide reasonable accommodation to individuals who need assistance during any part of the employment process. If you need assistance navigating Digital Consultants job openings or applying for a position, please send an email to recruiting@digiconintl.com or call 571-306-3444. Please provide your contact information and let us know how we can assist you.

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