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Document Administrator Jobs (NOW HIRING)

Carmeuse

Document Control Administrator

Pittsburgh, PA · Hybrid

The Document Control Administrator is responsible for managing the flow of project documentation. Primarily ensuring that documents are properly received, logged, reviewed, approved, distributed, and ...

Carmeuse

Document Control Administrator

Pittsburgh, PA · On-site

The Document Control Administrator is responsible for managing the flow of project documentation. Primarily ensuring that documents are properly received, logged, reviewed, approved, distributed, and ...

Semiserve

Document Control Administrator

Dallas, TX · On-site

Position Summary The Document Control Administrator is responsible for managing, tracking, distributing, and maintaining all project documentation for the Wet Gas Scrubber Project. This role ensures ...

S&B USA

Document Control Administrator

Arlington, VA · On-site

Administer the company's document retention program, including offsite storage, retrieval, and destruction of records in accordance with established policies. * Track contract renewal dates and ...

Integer

Document Control Administator

Plymouth, MN · On-site

$24.59 - $36.07/hr

Provide administrator support for change record implementation in line with standard operating procedures. * Control distribution and retrieval of documents including electronic files of controlled ...

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Document Administrator information

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How much do document administrator jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for document administrator in the United States is $21.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $21.63 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a document administrator, and why are they important?

To thrive as a Document Administrator, you need strong organizational skills, attention to detail, and a solid understanding of document management principles, often supported by a relevant associate degree or experience in office administration. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes records management certifications are typically required. Excellent communication, time management, and discretion are soft skills that set top performers apart in this role. These competencies ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth organizational operations.

What is the difference between Document Administrator vs Data Entry Clerk?

AspectDocument AdministratorData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in document managementHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice setting, handling document systems and recordsOffice or remote, entering data into computer systems
Employer & Industry UsageBusinesses, government agencies, legal and healthcare sectorsRetail, finance, healthcare, administrative support

The Document Administrator and Data Entry Clerk roles both involve handling information in office environments. However, Document Administrators focus on managing and organizing documents and records, often requiring knowledge of document management systems. Data Entry Clerks primarily input data into databases or spreadsheets, emphasizing speed and accuracy. While both roles require attention to detail, the Document Administrator role typically involves more responsibility for document organization and compliance.

What is a document administrator?

Document Administrators are professionals responsible for organizing, managing, and maintaining company documents and records. They ensure that all documents are accurately filed, updated, and easily retrievable, often using digital document management systems. Their role is crucial for compliance, security, and efficient workflow within an organization. Document Administrators may also oversee document version control, retention schedules, and the secure disposal of sensitive records.

How does a document administrator typically collaborate with other departments to ensure accurate and timely document management?

Document Administrators often work closely with multiple departments, such as legal, compliance, and project management, to ensure that all documentation is up-to-date, accurate, and easily accessible. They coordinate document reviews, manage version control, and facilitate approval workflows by communicating requirements and timelines to relevant stakeholders. This collaboration helps maintain regulatory compliance and supports smooth business operations, making strong communication and organizational skills essential for success in this role.
More about Document Administrator jobs
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What job categories do people searching Document Administrator jobs look for? The top searched job categories for Document Administrator jobs are:
Document Administrator jobs near you
Infographic showing various Document Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 13% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $44,319 per year, or $21.3 per hour.

Document Control Administrator

OMNIVISION

Santa Clara, CA

Full-time

Re-posted 24 days ago

Job description

Position: Document Control Administrator
Pay Rate: $35–$45 per hour
Location: Santa Clara, CA
We are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. This role is essential to maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering a high standard of internal and external customer service.
The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.
 
Key Responsibilities
  • Provide comprehensive administrative support across multiple departments and office functions
  • Utilize the Microsoft Office Suite—particularly Excel—to streamline workflows and support data-driven initiatives
  • Maintain accurate, well-organized records and filing systems in compliance with company standards
  • Coordinate calendars, schedule meetings, and manage travel arrangements as needed
  • Handle inbound and outbound communications with professionalism and efficiency
  • Prepare reports, presentations, spreadsheets, and other business documents
  • Ensure document control processes are followed and continuously improved
 
Qualifications & Skills
  • Strong proficiency in Microsoft Office, with advanced or solid working knowledge of Excel
  • Excellent written and verbal communication skills
  • Strong interpersonal skills with the ability to build positive relationships with vendors, customers, and internal partners
  • Comfortable working with modern office software, digital tools, and workplace technologies
  • Highly organized with strong attention to detail and time management skills
  • Mandarin speaking and writing skills preferred