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$11

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$38

How much do document administrator jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for document administrator in the United States is $21.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $21.63 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Document Administrator, and why are they important?

To thrive as a Document Administrator, you need strong organizational skills, attention to detail, and a solid understanding of document management principles, often supported by a relevant associate degree or experience in office administration. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes records management certifications are typically required. Excellent communication, time management, and discretion are soft skills that set top performers apart in this role. These competencies ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth organizational operations.

What is the difference between Document Administrator vs Data Entry Clerk?

AspectDocument AdministratorData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in document managementHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice setting, handling document systems and recordsOffice or remote, entering data into computer systems
Employer & Industry UsageBusinesses, government agencies, legal and healthcare sectorsRetail, finance, healthcare, administrative support

The Document Administrator and Data Entry Clerk roles both involve handling information in office environments. However, Document Administrators focus on managing and organizing documents and records, often requiring knowledge of document management systems. Data Entry Clerks primarily input data into databases or spreadsheets, emphasizing speed and accuracy. While both roles require attention to detail, the Document Administrator role typically involves more responsibility for document organization and compliance.

What are Document Administrators?

Document Administrators are professionals responsible for organizing, managing, and maintaining company documents and records. They ensure that all documents are accurately filed, updated, and easily retrievable, often using digital document management systems. Their role is crucial for compliance, security, and efficient workflow within an organization. Document Administrators may also oversee document version control, retention schedules, and the secure disposal of sensitive records.

How does a Document Administrator typically collaborate with other departments to ensure accurate and timely document management?

Document Administrators often work closely with multiple departments, such as legal, compliance, and project management, to ensure that all documentation is up-to-date, accurate, and easily accessible. They coordinate document reviews, manage version control, and facilitate approval workflows by communicating requirements and timelines to relevant stakeholders. This collaboration helps maintain regulatory compliance and supports smooth business operations, making strong communication and organizational skills essential for success in this role.
More about Document Administrator jobs
What states have the most Document Administrator jobs? States with the most job openings for Document Administrator jobs include:
What job categories do people searching Document Administrator jobs look for? The top searched job categories for Document Administrator jobs are:
Document Administrator jobs near you
Infographic showing various Document Administrator job openings in the United States as of May 2026, with employment types broken down into 92% Full Time, 2% Part Time, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $44,319 per year, or $21.3 per hour.
Document Administrator II - Syndicated Lending

Document Administrator II - Syndicated Lending

Ghr

Phoenix, AZ

Full-time

Posted 3 days ago

Job description

Job Description:

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We're devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Job Description:

This job is responsible for preparing and reviewing documentation in accordance with the bank's policies and procedures to facilitate closings with the client and ensure lien perfection. Key responsibilities include working on highly complex documentation, supporting Loan Administrators with their primary responsibilities, and assisting the Market Leader in directing workflow and performing quality assurance. Job expectations include working with company vendors, legal counsel, line partners, and clients to ensure world class documentation accuracy.

LOB Description:

Syndicated and Corporate Lending Document Administrators lead the pre-closing and closing process for Corporate and Commercial lending units, including Syndicated, Participation-Bought and Direct Credit Facilities. Acting as the loan closer, the Document Administrator is responsible independently reviewing the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements. Additionally, the loan closer manages the incoming and outgoing payments required from the Borrower and Lenders and books the new commitment, amendment, or restructure updates in the Loan IQ system of record. This role works closely with Client Manager, Credit and Portfolio Officers, Agency Management, Internal and External Legal Counsel and many internal operational support units to ensure seamless execution of transaction. Document Administrators demonstrate time schedule flexibility to accommodate deal closing requirements.

Responsibilities:

  • Ensures that loan documentation and lien perfection meet bank policies and procedures and that work products are delivered in an accurately and timely manner
  • Leads documentation, due diligence and collateral perfection, and monitoring of loan documentation for a specific market segment
  • Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
  • Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
  • Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
  • Works closely with Client Managers, Credit and Portfolio Officers, agency management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions

Required Qualifications:

  • 1 year of experience with commercial lending including Syndicated Loan environment
  • Previous commercial booking experience (Agented or Syndicated)
  • Familiarity with commercial credit or commercial loan terminology
  • Experience with reading, interpreting, and analyzing complex legal documentation such as credit agreements, and amendments
  • Highly organized, proactive, and able to plan, prioritize and manage deliverables
  • Strong written and verbal communication skills; able to target messaging to different audiences
  • Effective problem-solving skills
  • Proficient computer skills, including Windows, Excel, Word, and Outlook
  • Can work independently while balancing early escalation to ensure seamless closing
  • Adapts well to a quickly evolving environment

Desired Qualifications:

  • Finance, accounting, or mathematical background
  • Experience with LoanIQ, ACBS, or similar booking platform
  • Funding experience payments/advances to commercial loan clients
  • Bachelor's degree or equivalent loan administration experience

Skills:

  • Attention to Detail
  • Customer and Client Focus
  • Data Collection and Entry
  • Due Diligence
  • Prioritization
  • Adaptability
  • Business Acumen
  • Oral Communications
  • Written Communications
  • Research

Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent

Shift:

1st shift (United States of America)

Hours Per Week: 

40

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