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Document Administrator Jobs (NOW HIRING)

Snap-on Inc

Documentation Administrator

Libertyville, IL · On-site

$55K - $60K/yr

Responsibilities We are looking for full time employees to provide support for Snap-on Franchisees and customers through administration of applications, documentation, purchasing, funding and ...

XLR8 EMS

Document Control Administrator

San Clemente, CA · On-site

$60 - $80/hr

Summary The Document Control Administrator is responsible for managing, maintaining, and improving the company's document control system to ensure compliance with internal procedures, customer ...

Snap-on

Documentation Administrator

Libertyville, IL · On-site

$55K - $60K/yr

Responsibilities We are looking for full time employees to provide support for Snap-on Franchisees and customers through administration of applications, documentation, purchasing, funding and ...

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Document Administrator information

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How much do document administrator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for document administrator in the United States is $21.31, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $21.63 per hour, depending on experience, location, and employer.

What is a document administrator?

Document Administrators are professionals responsible for organizing, managing, and maintaining company documents and records. They ensure that all documents are accurately filed, updated, and easily retrievable, often using digital document management systems. Their role is crucial for compliance, security, and efficient workflow within an organization. Document Administrators may also oversee document version control, retention schedules, and the secure disposal of sensitive records.

How does a document administrator typically collaborate with other departments to ensure accurate and timely document management?

Document Administrators often work closely with multiple departments, such as legal, compliance, and project management, to ensure that all documentation is up-to-date, accurate, and easily accessible. They coordinate document reviews, manage version control, and facilitate approval workflows by communicating requirements and timelines to relevant stakeholders. This collaboration helps maintain regulatory compliance and supports smooth business operations, making strong communication and organizational skills essential for success in this role.

What are the key skills and qualifications needed to thrive as a document administrator, and why are they important?

To thrive as a Document Administrator, you need strong organizational skills, attention to detail, and a solid understanding of document management principles, often supported by a relevant associate degree or experience in office administration. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes records management certifications are typically required. Excellent communication, time management, and discretion are soft skills that set top performers apart in this role. These competencies ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth organizational operations.

What is the difference between Document Administrator vs Data Entry Clerk?

AspectDocument AdministratorData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer certifications in document managementHigh school diploma or equivalent; basic computer skills
Work EnvironmentOffice setting, handling document systems and recordsOffice or remote, entering data into computer systems
Employer & Industry UsageBusinesses, government agencies, legal and healthcare sectorsRetail, finance, healthcare, administrative support

The Document Administrator and Data Entry Clerk roles both involve handling information in office environments. However, Document Administrators focus on managing and organizing documents and records, often requiring knowledge of document management systems. Data Entry Clerks primarily input data into databases or spreadsheets, emphasizing speed and accuracy. While both roles require attention to detail, the Document Administrator role typically involves more responsibility for document organization and compliance.

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What states have the most Document Administrator jobs?

States with the most job openings for Document Administrator jobs include:

What job categories do people searching Document Administrator jobs look for?

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Document Administrator jobs near you
Infographic showing various Document Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 13% Part Time, 5% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $44,319 per year, or $21.3 per hour.

DPI QA Document Administrator - 2nd Shift

Cipla

Hauppauge, NY • On-site

$23 - $30/hr

Full-time, Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 18 days ago

Job description

NOTICE: The posting for local applicants only - is not for those applying for a global assignment and/or for employees working outside of Cipla's U.S. Subsidiaries or Affiliates. Job Title DPI QA Document Administrator Organization Name InvaGen Pharmaceuticals, Inc. Location Hauppauge, NY location Employment Type Full Time Salary Range (Base/ Hourly) $23/hr - $30/hr Benefits In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance - medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) - vacation/sick/flex time, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, and other benefits. Work Hours/ Shift/ Remote 2nd Shift 3:00PM - 11:30PM Must be willing and able to work any assigned shift ranging from first, second, or third shift. Work schedule may be Monday to Friday, Tuesday to Saturday, or some combination thereof based on business needs. Responsibilities/ Accountabilities Responsible for the printing and issuance of controlled documents to all departments as requested by departments in support of the day to day activities. T racking the printing and issuance of documents control. To control the printing and issuance of documents needed daily for manufacturing, packaging, warehousing etc. Receive fulfil requests for documents from the Master Control System. Keep logbook updated for reconciliation of documents (How may printed vs. how many used) and confirm destruction of any document not issued or otherwise used. In the event of an inspection or department review, the logbook will be submitted as evidence of control. Training will be provided with regards to any SOPs or WI to be followed.Instruction on the process will be given as hands on training. Will need to interact with various departments as necessary for control of documents Other duties may be assigned as necessary to the role Education Qualifications High School Diploma Experience 1-2 years experience in an automated work environment preferred. Skills/ Competencies Must have good organizational and record keeping skills. Must be able to use a computer to access the Master Control Program Must have theability to use MS Excel, MS word, understanding of general filing principles. Must be able to read and write English since all documentation is in English. About Cipla Cipla is a leading global pharmaceutical company, dedicated to high-quality, branded, and generic medicines. We are trusted by healthcare professionals and patients across geographies. Over the last eight decades, we have strengthened our leadership in India's pharmaceutical industry and fortified our promise of strengthening our global focus by consolidating and deepening our presence in the key markets of India, South Africa, the U.S., and other economies of the emerging world. Driven by the purpose 'Caring for Life', Cipla's focus has always been on making affordable, world-class medicines with a reputation for uncompromising quality standards across the world. In the last 85 + years, Cipla has emerged as one of the most respected pharmaceutical names in India as well as across more than 100 countries. Cipla is a fast-growing pharmaceutical company with a continued focus on the expanse of our strong legacy. Over the last five years, Cipla has significantly expanded its portfolio and presence in the U.S. with both a generic and brand division. InvaGen Pharmaceuticals, Inc. InvaGen Pharmaceuticals is a Cipla subsidiary engaged in the development, manufacture, marketing, and distribution of generic prescription medicines with focus on a range of therapeutic areas, including cardiovascular, anti-infective, CNS, anti-inflammatory, anti-diabetic, and anti-depressants. The company was founded in 2003 and is based in Central Islip and Hauppauge, New York. In October 2020, InvaGen established its project site in Fall River, Massachusetts to support the launch of Cipla's respiratory business in the United States. Equal Opportunity Employer Cipla is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Cipla, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require reasonable accommodation to make your application or interview experience a great one, please contact the recruiter.About the Salary/ Pay Range: The salary range mentioned above is an anticipated base salary range for this position. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position may be eligible for benefits and participation in a bonus program based on performance and company results. Salary: . Date posted: 05/19/2026

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