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Digital Collections Assistant Jobs (NOW HIRING)

Rishabh RPO

Library Project Specialist

San Francisco, CA · On-site

$21 - $27.75/hr

Archive and Special Collections Projects Support digitization projects for historical technical materials and special collections. Assist with projects related to preserving and showcasing historical ...

Apex Informatics

Metadata Manager

Pasadena, CA · On-site

... digital collections. - Work with stakeholders to identify content needs and create plans to meet ... resources. - Assist in the development and implementation of digital literacy programs and ...

Howard

Special Collections Librarian

Chevy Chase, DC

$75K - $80K/yr

Responsible for directing library specialists and student library research assistants. Reports to ... Creates digital collections and finding aids in the University's and School of Law's institutional ...

The Broad

Digital Asset Manager

Los Angeles, CA · On-site

The Digital Asset Manager will support DAM system setup, contribute to metadata and workflow ... Collections Data Administration * Assist in maintaining accurate records in the museum's collection ...

NorthEastern

Archives Reference Assistant

Boston, MA

$21/hr

... assistant who will support reference services and public-facing archival work. This work may ... digital collections. * Provide research support to the Northeastern and Greater Boston community ...

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Digital Collections Assistant information

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How much do digital collections assistant jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for digital collections assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Digital Collections Assistant, and why are they important?

To thrive as a Digital Collections Assistant, you need a background in library science or museum studies, strong organizational skills, and familiarity with digital asset management. Proficiency with collection management systems, digitization equipment, and metadata standards such as Dublin Core is typically required. Attention to detail, problem-solving, and effective communication are important soft skills that help manage digital records and support team collaboration. These skills and qualities ensure the accurate preservation, accessibility, and efficient management of digital collections.

What are some common challenges faced by Digital Collections Assistants when managing digital assets, and how can they be addressed?

Digital Collections Assistants often encounter challenges such as ensuring accurate metadata entry, maintaining consistent file organization, and navigating copyright or access restrictions. Staying detail-oriented and following established cataloging standards can help maintain data quality. Regular communication with archivists, librarians, and IT staff is crucial for resolving access issues and ensuring the long-term preservation of digital assets. Embracing new digital tools and ongoing professional development also supports efficiency and accuracy in the role.

What are Digital Collections Assistants?

Digital Collections Assistants are professionals who help manage, organize, and maintain digital assets in libraries, museums, archives, or similar institutions. Their responsibilities often include digitizing physical materials, cataloging digital items, assisting with metadata creation, and supporting online access to digital collections. They work closely with librarians, archivists, and IT staff to ensure digital materials are preserved and accessible for research, education, or public use. This role often requires attention to detail, technical proficiency, and an understanding of digital preservation standards.

What is the difference between Digital Collections Assistant vs Archivist?

AspectDigital Collections AssistantArchivist
CredentialsTypically requires a bachelor's degree in library science, information management, or related fieldUsually requires a master's degree in library science, archival studies, or related field
Work EnvironmentLibraries, museums, cultural institutions focusing on digital asset managementArchives, historical societies, institutions managing physical and digital records
Job FocusManaging, organizing, and maintaining digital collections and metadataAppraising, preserving, and providing access to both physical and digital records

The Digital Collections Assistant primarily handles digital assets, focusing on organization and access, while the Archivist manages both physical and digital records, including appraisal and preservation. Both roles require similar educational backgrounds but differ in scope and responsibilities.

More about Digital Collections Assistant jobs
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Digital Collections Assistant jobs near you
Infographic showing various Digital Collections Assistant job openings in the United States as of May 2026, with employment types broken down into 3% Internship, 3% As Needed, 74% Full Time, 17% Part Time, and 3% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $41,672 per year, or $20 per hour.
Assistant to Collections Specialist Intern

Assistant to Collections Specialist Intern

Probo Medical

Tampa, FL • On-site

$15/hr

Other

Posted 14 days ago

Job description

Description

The Assistant to Collections Specialist Intern will support the collections and accounts receivable function by assisting with administrative, documentation, and customer communication tasks. This role is designed for individuals seeking hands on experience in finance, operations, or business administration while developing professional skills in a structured work environment. The intern will work closely with the Collections Specialist to help ensure accurate records, timely follow ups, and positive customer relationships.


ESSENTIAL DUTIES AND RESPONSIBILITIES


  • Assist the Collections Specialist with daily collections activities and administrative support
  • Help track outstanding invoices and update collection notes in internal systems
  • Prepare and organize documentation related to accounts receivable and customer payments
  • Support outreach efforts by drafting emails or call scripts for payment reminders (under supervision)
  • Maintain and organize digital files
  • Assist with data entry, and reconciliation tasks as assigned
  • Act professionally when interacting with internal teams and external customers
  • Follow company policies and maintain confidentiality of financial information


Requirements

Required Education and Experience: 

  • Currently enrolled in or recently completed coursework in Business, Finance, Accounting, Economics, or a related field (or equivalent experience)
  • Strong attention to detail and organizational skills
  • Basic computer proficiency, including Microsoft Excel, Word, or similar tools
  • Clear written and verbal communication skills
  • Ability to follow instructions and work in a structured environment
  • Organization and time management
  • Professional communication
  • Accuracy and attention to detail
  • Willingness to learn and accept feedback
  • Discretion when handling confidential information
  • Ability to multitask and meet deadlines


Preferred Education and Experience: 

  •  Interest in finance, accounting, or business operations
  • Previous administrative, customer service, or office experience
  • Familiarity with spreadsheets or basic data tracking
  • Ability to remain professional and courteous when handling sensitive information


TRAVEL REQUIREMENTS 

  • This position is location in the Tampa, Florida office. 


WORK ENVIRONMENT  


The work environment characteristics described here are representative of those individual encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.  Use of both hands and fingers with dexterity.  Must be able to work in a seated position while using a computer for extended periods.


Pay Rate: $15 per hour 


Equal Opportunity Employer/Vet/Disabled. 

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