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Digital Collections Assistant Jobs in Arizona (NOW HIRING)

OneMain Financial

Collections Specialist

Tempe, AZ · On-site

$17.75 - $24/hr

Collections Specialists focus on effective customer communication and assisting customers through digital channels, including web chat, text, and phone communications. In the Role: * Assist customers ...

OneMain Financial

Collections Specialist

Tempe, AZ · On-site

$17.75 - $24/hr

Collections Specialists focus on effective customer communication and assisting customers through digital channels, including web chat, text, and phone communications. In the Role: * Assist customers ...

Arizona State Hospital

Job Page

Phoenix, AZ · On-site

$31/hr

... and digital collections (Arizona Memory Project, Reading Arizona). Visit azlibrary.gov/starl to learn more about our branch and its collections. The Assistant Administrators area of impact will ...

Infosys Limited Digital

MongoDB Developer

Chandler, AZ · On-site

$82K - $126K/yr

... digital transformation for financial institutions. We specialize in leveraging advanced ... assist other similar projects Your contribution to the team: • A collaborative spirit and ...

Skechers

Retail Assistant Store Manager

Yuma, AZ · On-site

$18.93/hr

From our diverse footwear collections to our expanding range of apparel and accessories, Skechers ... digital stores, and through our more than 5,300 Skechers retail locations. Equal Employment ...

Skechers

Retail Assistant Store Manager

Glendale, AZ

$20.68/hr

... collections for the whole family-celebrated for style, quality, innovation, and comfort. We foster ... digital stores, and through our more than 5,300 Skechers retail locations. Equal Employment ...

Skechers

Retail Assistant Store Manager

Yuma, AZ

$18.93/hr

From our diverse footwear collections to our expanding range of apparel and accessories, Skechers ... digital stores, and through our more than 5,300 Skechers retail locations. Equal Employment ...

Skechers

Retail Assistant Store Manager

Phoenix, AZ

$18.93/hr

From our diverse footwear collections to our expanding range of apparel and accessories, Skechers ... digital stores, and through our more than 5,300 Skechers retail locations. Equal Employment ...

Skechers

Retail Assistant Store Manager

Phoenix, AZ · On-site

$18.93/hr

From our diverse footwear collections to our expanding range of apparel and accessories, Skechers ... digital stores, and through our more than 5,300 Skechers retail locations. Equal Employment ...

Skechers

Retail Assistant Store Manager

Glendale, AZ

$20.68/hr

... and apparel collections for the whole family--celebrated for style, quality, innovation, and ... digital stores, and through our more than 5,300 Skechers retail locations. Equal Employment ...

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Showing results 1-20

All JobsDigital Collections JobsDigital Collections Assistant JobsDigital Collections Assistant Jobs in Arizona

Digital Collections Assistant information

What is the difference between Digital Collections Assistant vs Archivist?

AspectDigital Collections AssistantArchivist
CredentialsTypically requires a bachelor's degree in library science, information management, or related fieldUsually requires a master's degree in library science, archival studies, or related field
Work EnvironmentLibraries, museums, cultural institutions focusing on digital asset managementArchives, historical societies, institutions managing physical and digital records
Job FocusManaging, organizing, and maintaining digital collections and metadataAppraising, preserving, and providing access to both physical and digital records

The Digital Collections Assistant primarily handles digital assets, focusing on organization and access, while the Archivist manages both physical and digital records, including appraisal and preservation. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What challenges do digital collections assistants face when managing digital assets, and how can they be addressed?

Digital Collections Assistants often encounter challenges such as ensuring accurate metadata entry, maintaining consistent file organization, and navigating copyright or access restrictions. Staying detail-oriented and following established cataloging standards can help maintain data quality. Regular communication with archivists, librarians, and IT staff is crucial for resolving access issues and ensuring the long-term preservation of digital assets. Embracing new digital tools and ongoing professional development also supports efficiency and accuracy in the role.

What is a digital collections assistant?

Digital Collections Assistants are professionals who help manage, organize, and maintain digital assets in libraries, museums, archives, or similar institutions. Their responsibilities often include digitizing physical materials, cataloging digital items, assisting with metadata creation, and supporting online access to digital collections. They work closely with librarians, archivists, and IT staff to ensure digital materials are preserved and accessible for research, education, or public use. This role often requires attention to detail, technical proficiency, and an understanding of digital preservation standards.

What skills and qualifications are needed to be a digital collections assistant?

To thrive as a Digital Collections Assistant, you need a background in library science or museum studies, strong organizational skills, and familiarity with digital asset management. Proficiency with collection management systems, digitization equipment, and metadata standards such as Dublin Core is typically required. Attention to detail, problem-solving, and effective communication are important soft skills that help manage digital records and support team collaboration. These skills and qualities ensure the accurate preservation, accessibility, and efficient management of digital collections.

What are popular job titles related to Digital Collections Assistant jobs in Arizona?

For Digital Collections Assistant jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Digital Collections Assistant jobs in Arizona look for?

The top searched job categories for Digital Collections Assistant jobs in Arizona are:

What cities in Arizona are hiring for Digital Collections Assistant jobs?

Cities in Arizona with the most Digital Collections Assistant job openings:

Digital Collections Assistant jobs near you

Executive Assistant/Operations Coordinator

Alex's Tires, Inc.

Nogales, AZ • On-site

$16.25 - $22.25/hr

Other

Posted 5 days ago

Job description

Ideal Candidate Profile
The ideal candidate is a highly organized, detail-oriented professional with strong administrative, financial, and operational skills. They possess a high level of integrity, are comfortable handling confidential information and significant cash transactions, and have the ability to learn and adapt to new software systems and business processes. The successful candidate will be dependable, accountable, technology-driven, and capable of supporting a fast-paced dealership environment with accuracy and professionalism.
We Encourage You to Apply - Even If You Don't Meet Every Requirement
Women and underrepresented candidates often hesitate to apply unless they feel 100% qualified. We don't expect perfection. If you have a strong foundation in at least one core area - administration, accounting, inventory, or dealership operations - we will train you step-by-step in the rest. We value reliability, professionalism, and a willingness to learn.
Role Overview:
Administrative & Executive Support
  • Support the CFO and management team with daily administrative and operational tasks
  • Manage incoming calls, emails, correspondence, and customer inquiries
  • Prepare reports, spreadsheets, and business documents
  • Maintain organized digital and physical filing systems
  • Schedule appointments, meetings, and follow-ups
  • Assist with special projects and process improvements
Accounting & Cash Handling
  • Assist with customer payments, receipts, deposits, and cash reconciliation
  • Handle cash transactions using dual-verification and documented controls
  • Support accounts receivable follow-up and collections
  • Assist with bookkeeping tasks in QuickBooks and related platforms
  • Verify accuracy of financial records and supporting documents
  • Maintain confidentiality of financial and business information
Inventory & Dealership Operations
  • Enter units, costs, recon items, and status updates accurately in Frazer
  • Verify VINs, titles, and vehicle information for accuracy
  • Maintain inventory files and documentation
  • Track sold units and ensure all required paperwork is completed
  • Assist with inventory audits and record verification
Compliance & Documentation
  • Maintain complete, organized deal jackets
  • Ensure all required documents (title, odometer, buyer's order, POI/POA, etc.) are complete
  • Support dealership compliance and recordkeeping requirements
  • Maintain organized records for audits, inspections, and regulatory reviews
  • Follow company policies, procedures, and internal controls
Customer Service & Communication
  • Provide professional customer service in person, by phone, and via email
  • Assist customers with documentation requests and transaction support
  • Coordinate communication between customers, lenders, vendors, and internal teams
Technology & Process Management
  • Learn and use Frazer, QuickBooks, Microsoft Office, CRM systems, and other business tools
  • Maintain accurate digital records and document management systems
  • Identify opportunities to improve efficiency and organization
  • Follow written procedures and assist with updating company SOPs
Training & Support
You will receive:
  • Structured onboarding
  • Hands-on training in dealership systems
  • Clear written procedures
  • Ongoing support from management
We invest in your growth - not just your experience.
We provide structured training, but we expect you to take ownership of your role and grow into full independence.
Minimum Qualifications
  • High school diploma or equivalent
  • At least 2 years of experience in any two of the following: administrative support, bookkeeping, accounting support, or office operations.
  • Strong computer skills and ability to learn new software quickly.
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and PDF tools.
  • Strong organization, accuracy, and attention to detail.
  • Professional communication skills (written and verbal).
  • Ability to maintain confidentiality and handle sensitive information.
  • Comfort handling financial transactions and following written procedures.
  • Bilingual English/Spanish (required).
  • Ability to pass a background check.
Preferred Qualifications (Not Required - We Will Train You)
  • QuickBooks experience Bookkeeping or accounting support.
  • Accounts receivable or collections.
  • Inventory management.
  • Dealership, automotive, trucking, trailer, or equipment industry experience.
  • Vehicle title processing or DMV documentation.
  • Experience with cash reconciliation, deposits, or high-value cash handling.
  • Experience with dealership management, CRM, or inventory software.
  • Strong Excel skills (formulas, filtering, formatting).

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