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Contract Administration Jobs in Rochester, NY (NOW HIRING)

Livingston Associates

Project Manager

Rochester, NY · On-site

$85K - $110K/yr

Contract Administration * Review contract documents and identify risks. * Manage change orders, claims, and contract modifications. * Ensure compliance with contractual obligations and regulatory ...

L3HHCM20

Senior Specialist, Subcontracts

Rochester, NY · On-site

$79K - $147K/yr

The Specialist Subcontracts collaborates closely with contract administration and purchasing teams to develop and refine subcontract policies and procedures. They employ a range of methods and ...

L3HHCM20

Specialist, Subcontracts

Rochester, NY · On-site

The Specialist Subcontracts collaborates closely with contract administration and purchasing teams to develop and refine subcontract policies and procedures. They employ a range of methods and ...

Premier Staffing Solution

Buyer III

Fairport, NY

Key player for negotiations with Suppliers, including Contract Administration. * Owns/Assists with Supplier Relationship Management Process (including supplier audits). * Creates and maintains ...

Phoenix Industrial Inc

Sr. Project Engineer

Rochester, NY · On-site

$97K - $127K/yr

... contract administration, project planning and scheduling, procurement, and project reporting. The Sr. Project Engineer I role requires interfacing with all areas affected by the project including the ...

New

Phoenix Industrial Inc

Sr. Project Engineer

Rochester, NY · On-site

$97K - $127K/yr

... contract administration, project planning and scheduling, procurement, and project reporting. The Sr. Project Engineer I role requires interfacing with all areas affected by the project including the ...

Phoenix Industrial Inc

Sr. Project Engineer

Rochester, NY · On-site

$97K - $127K/yr

... contract administration, project planning and scheduling, procurement, and project reporting. The Sr. Project Engineer I role requires interfacing with all areas affected by the project including the ...

New

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All JobsContract Administration JobsContract Administration Jobs in Rochester, NY

Contract Administration information

See Rochester, NY salary details

$31.6K

$72.2K

$110.5K

How much do contract administration jobs pay per year?

As of Sep 4, 2026, the average yearly pay for contract administration in Rochester, NY is $72,211.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $86,800.00 per year, depending on experience, location, and employer.

What is contract administration?

Contract administration refers to the process of managing contracts made with customers, vendors, partners, or employees. It involves ensuring that all parties fulfill their contractual obligations, monitoring performance, handling changes or disputes, and maintaining thorough records. Professionals in contract administration help protect organizations from legal and financial risks by ensuring compliance with contract terms and applicable laws. They often collaborate closely with legal, procurement, and project management teams. Effective contract administration can improve relationships, reduce costs, and prevent misunderstandings.

What are some common challenges faced in a contract administration role, and how can they be managed effectively?

Contract Administrators often encounter challenges such as managing tight deadlines, ensuring compliance with contract terms, and handling changes or disputes between parties. Staying organized with clear documentation and proactive communication with stakeholders helps prevent misunderstandings and delays. Utilizing contract management software and regularly reviewing contract performance can also streamline processes and reduce errors, making it easier to address issues as they arise.

What are the key skills and qualifications needed to thrive as a contract administrator, and why are they important?

To thrive as a Contract Administrator, you need strong organizational skills, attention to detail, and a solid understanding of contract law, often supported by a bachelor's degree in business, law, or a related field. Familiarity with contract management software, document management systems, and compliance tools is typically required. Excellent negotiation, communication, and problem-solving abilities help you manage relationships and resolve issues effectively. These skills are crucial for ensuring contracts are accurate, compliant, and beneficial to the organization.

What is the difference between Contract Administration vs Contract Specialist?

AspectContract AdministrationContract Specialist
CredentialsTypically requires a bachelor's degree in business, law, or related field; certifications like Certified Federal Contracts Manager (CFCM) are commonSimilar credentials; often holds a bachelor's degree and certifications such as CFCM or CPCM
Work EnvironmentOffice-based, often within government agencies or corporations, managing ongoing contractsOffice or remote, focusing on contract creation, review, and compliance
Employer & IndustryUsed in government, construction, and corporate sectors for managing contractual relationshipsCommon in government contracting, defense, and large corporations for contract review and negotiation

Contract Administration and Contract Specialist roles share similar credentials and work environments, often overlapping in government and corporate sectors. While Contract Administration focuses on managing and executing contracts throughout their lifecycle, Contract Specialists primarily handle contract creation, review, and compliance. Both roles are essential for ensuring contractual obligations are met efficiently and legally.

How much do contract administrators make in the US?

Contract administrators in the US typically earn a median annual salary of around $65,000 to $75,000, with experienced professionals and those in senior roles earning over $90,000. Salaries vary based on industry, location, experience, and certifications such as the Certified Federal Contracts Manager (CFCM).

Is a contract administrator a good career?

A contract administrator manages and oversees contracts within organizations, requiring skills in negotiation, attention to detail, and knowledge of legal and industry standards. It can be a stable career with opportunities for advancement, especially with certifications like Certified Professional Contracts Manager (CPCM). The role often involves working in construction, government, or corporate sectors and may require strong organizational skills and familiarity with contract management software.

What qualifications do you need to be a contract administrator?

A contract administrator typically needs a bachelor's degree in business, law, or a related field, along with strong organizational and communication skills. Experience in contract management, familiarity with legal terminology, and proficiency with contract management software are also important qualifications.

What are the most commonly searched types of Administration jobs in Rochester, NY?

The most popular types of Administration jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Contract Administration jobs?

Cities near Rochester, NY with the most Contract Administration job openings:

Contract Administration jobs near you
Infographic showing various Contract Administration job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, and 4% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $72,244 per year, or $34.7 per hour.

Project Manager (Rochester, NY; Scottsville, NY)

Livingston Associates

Scottsville, NY • On-site

$85 - $110/hr

Other

Posted 3 days ago

New

Job description

Project Manager

Location: Rochester, NY, Scottsville, NY

Compensation: $85,000 - $110,000 (depending on experience)

Reports To: Management/ Operations Manager

CP Ward is a leading heavy highway and civil construction contractor specializing in transportation infrastructure, site development, utilities, earthwork, and public works projects throughout New York State. We deliver complex projects through strong leadership, operational excellence, and a commitment to safety and quality.

Position Summary

The Project Manager is responsible for the overall financial, contractual, and operational success of heavy civil construction projects. This individual manages project teams, oversees budgets and schedules, develops client relationships, and ensures projects are completed safely, profitably, and in accordance with contract requirements.

Project Leadership
  • Manage projects from award through closeout.
  • Lead project teams consisting of Assistant Project Managers, Project Engineers, Superintendents, subcontractors, and suppliers.
  • Establish project objectives, execution plans, and performance expectations.
Financial Management
  • Develop and manage project budgets, forecasts, and cash flow projections.
  • Monitor project costs, productivity, and profitability.
  • Review and approve purchase orders, subcontract agreements, and invoices.
  • Prepare and present monthly project status reports.
Contract Administration
  • Review contract documents and identify risks.
  • Manage change orders, claims, and contract modifications.
  • Ensure compliance with contractual obligations and regulatory requirements.
Scheduling & Resource Management
  • Develop and maintain project schedules.
  • Coordinate labor, equipment, subcontractors, and materials.
  • Identify and mitigate schedule impacts and project risks.
Client Relations
  • Serve as the primary point of contact for owners, engineers, and stakeholders.
  • Maintain strong client relationships and identify opportunities for repeat business.
  • Lead project meetings and provide regular progress updates.
Team Development
  • Mentor Assistant Project Managers and Project Engineers.
  • Foster collaboration between office and field teams.
  • Support employee growth and succession planning efforts.
Safety & Quality
  • Promote a culture of safety throughout all project activities.
  • Ensure adherence to company quality standards and project specifications.
  • Support incident investigations and corrective action implementation when necessary.
Qualifications
  • Bachelor's degree in Construction Management, Civil Engineering, or related field preferred.
  • 5-10+ years of heavy civil construction experience preferred.
  • Proven experience managing public and private infrastructure projects.
  • Strong understanding of DOT work, utility construction, earthwork, site development, or transportation projects.
  • Experience managing project budgets.
  • Proficiency with construction management and scheduling software.
  • Excellent leadership, negotiation, and communication skills.

This is a full time position.

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