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Administration Executive Jobs in Rochester, NY (NOW HIRING)

Staffingine LLC

Executive Wealth Advisor

Rochester, NY · On-site

Executive Wealth Advisor Job Location: Rochester, NY Job Type: Full time * Conduct all Get to Know ... A bachelor's degree in finance, economics, business administration, or a related field is typically ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

Associate's or Bachelor's degree in Business Administration or related field (or equivalent experience) * 2-4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role

Paylocity

Executive Account Manager

Pittsford, NY · On-site

... administration, Paylocity goes further by developing tools that HR and businesses need to compete ... The Executive Account Manager provides telephone, email, and potentially on-site support to large ...

Paylocity

Executive Account Manager

Pittsford, NY · On-site

... administration, Paylocity goes further by developing tools that HR and businesses need to compete ... The Executive Account Manager provides telephone, email, and potentially on-site support to large ...

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All JobsAdministration JobsAdministration Executive JobsAdministration Executive Jobs in Rochester, NY

Administration Executive information

See Rochester, NY salary details

$14

$28

$41

How much do administration executive jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for administration executive in Rochester, NY is $28.25, according to ZipRecruiter salary data. Most workers in this role earn between $21.83 and $34.86 per hour, depending on experience, location, and employer.

What is an administration executive?

Administration Executives are professionals responsible for overseeing and coordinating the administrative functions of an organization. They manage office operations, supervise administrative staff, handle correspondence, and ensure that company policies and procedures are followed. Their role often includes budgeting, scheduling, and supporting senior management with reports and documentation. Administration Executives play a vital part in ensuring the smooth and efficient operation of a business.

How does an administration executive typically interact with different departments within an organization?

As an Administration Executive, you’ll frequently collaborate with various departments such as HR, Finance, and Operations to ensure smooth office functioning. Your responsibilities often include coordinating meetings, managing documentation, and facilitating communication between teams. This role serves as a central point of contact for administrative queries and helps resolve issues that may arise across departments. Building strong working relationships and maintaining clear lines of communication are essential for success in this position.

What are the key skills and qualifications needed to thrive as an administration executive, and why are they important?

To thrive as an Administration Executive, you need strong organizational, time management, and problem-solving skills, often supported by a bachelor's degree in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and sometimes ERP systems is typically required. Exceptional communication, attention to detail, and the ability to multitask make someone stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, effective coordination, and efficient support for teams and leadership.

What is the difference between Administration Executive vs Office Coordinator?

AspectAdministration ExecutiveOffice Coordinator
Primary RoleHandles administrative tasks, documentation, and support functions for the organization.Coordinates office activities, manages schedules, and ensures smooth daily operations.
Required SkillsOrganizational skills, communication, basic accounting, and office software proficiency.Communication, multitasking, scheduling, and interpersonal skills.
Work EnvironmentCorporate offices, administrative departments.Office settings, reception areas, administrative support teams.
Common UsageUsed across industries for administrative support roles.Often found in corporate and organizational settings managing daily office functions.

While both roles support office operations, the Administration Executive typically focuses on administrative tasks and documentation, whereas the Office Coordinator manages daily office activities and schedules to ensure smooth functioning.

What does an administration executive do?

An administration executive manages office operations, including coordinating schedules, handling correspondence, maintaining records, and supporting staff. They often use office software like MS Office and require strong organizational and communication skills to ensure efficient workflow.

What are the most commonly searched types of Administration jobs in Rochester, NY?

The most popular types of Administration jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administration Executive jobs?

Cities near Rochester, NY with the most Administration Executive job openings:

Administration Executive jobs near you
Infographic showing various Administration Executive job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, and 4% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $58,753 per year, or $28.2 per hour.

Executive Director

Rochester Housing Authority, Inc.

Rochester, NY • On-site

$131.73 - $189.70/hr

Other

Posted 14 days ago

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Director

Full Time SALARY-7 Rochester, NY, US 1 Attachments

8 days ago Requisition ID: 1552

Salary Range: $131,732.00 To $189,699.00 Annually

EXECUTIVE DIRECTOR

DISTINGUISHING FEATURES OF THE CLASS: This is a professional-level administrative position involving broad responsibility for policy development recommendations and implementation, planning and development, and general management and administration of the Authority’s activities consistent with Federal, State, and local laws, rules, and regulations. The Executive Director serves as Secretary to the Housing Authority’s Board of Commissioners, as well as Contracting Officer for the Authority. The Board of Commissioners selects the Executive Director, who serves at the discretion of the Board and during the Board’s tenure. Under the general direction of the Board of Commissioners, the Executive Director is responsible for the execution of all orders, policies, and resolutions as directed by the Board.

The Executive Director exercises administrative supervision over all Directors and departments, including Deputy Executive Director, Director of Finance, Director of Human Resources, Director of Development and Capital Projects, Director of Information Technology, Director of Leasing Operations, Chief of Maintenance, and Public Housing Director. These departments include personnel, communication, finance, Section 8, housing management/maintenance, and development of future properties/housing programs within the Rochester Housing Authority. The Executive Director develops and maintains relations with public agencies, elected officials, community partners, private developers, realtors, and governmental bodies and agencies.

TYPICAL WORK ACTIVITIES:

  • The following list of duties is intended only to describe the various types of work that may be performed and is not intended to be an all-inclusive list of duties:
  • Interprets the U.S Department of Housing and Urban Development (HUD) regulations, New York State Public Housing Law, Federal, State, and local laws, rules, and regulations relating to activities of the Authority.
  • Interprets the policies of the Authority and provides leadership and direction in the development of administrative procedures to effectuate them. Ensures that the Authority's policies are current and relevant.
  • Makes recommendations to the Board of Commissioners regarding all policy revisions.
  • Makes recommendations to the Board of Commissioners regarding the development and operations of the Authority’s housing programs.
  • Recommends to the Board of Commissioners practices to improve the efficiency and effectiveness of the delivery of public housing and related services to tenants and the administration of all rental assistance programs.
  • Seeks to secure through appropriate channels financial funding to provide new development, rehabilitation, management, and maintenance of quality housing for the low-income, elderly, and handicapped residents of the community.
  • Administratively supervises the preparation of the annual budget, Annual and 5-year Agency Plan, and Annual and 5-year Capital Fund Program for submission to the Board of Commissioners and timely submission to HUD as required.
  • Exercises general supervision over budgetary control, such as purchasing, preparation of accounting and financial records, and reports.
  • Administratively oversees the activities related to affordable housing projects constructed/developed by the Rochester Housing Authority’s Property Development department.
  • Administratively supervises housing management, maintenance and security operations of the Authority’s housing program through review of staff reports and conferences with administrative staff.
  • Administratively supervises the personnel administration functions, including the implementation of the Personnel Policies, Collective Bargaining Agreement, Affiantive Action, hiring and termination practices, employee benefits, and compliance with Civil Service and other laws and regulations as they apply to employment.
  • Establishes and maintains appropriate relationships with and acts as the primary representative to: State, Federal, and local administrative officials, tenant representatives, public and private organizations, and the press.
  • Prepares and presents agenda items for the Authority Board meetings.
  • Presents all items for Board approval in accordance with the Authority’s policies and procedures and ensures they have met all applicable Federal, State and Local requirements.

EXECUTIVE DIRECTOR / ROCHESTER HOUSING AUTHORITY

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  • Prepares reports for the Board on the general operating activities of the Authority.
  • Promotes the creation of a tenant organization in order to facilitate a management partnership between the Authority and residents to enhance the residents’ capacity for decision-making and responsibility for site management.
  • Administratively supervises the execution of all legal documents and contracts. Keeps the Board informed on all legal matters.
  • Supervises the maintenance of all corporate documents, Board minutes and other records.

FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES AND OTHER PERSONAL CHARACTERISTICS:

  • Knowledge of the principles and practices of public housing administration.
  • Knowledge of the U.S. Department of Housing and Urban Development Public Housing and Rental Assistance programs, Housing and Community Development Acts and Amendments, New York State Housing Law, Federal, State, and local laws and regulations as they apply to public housing.
  • Knowledge of the principles and practices of financial administration.
  • Knowledge of Low-Income Housing Tax Credit, Tax Exempt Mortgage Bond Revenue programs, and available funding resources in the community and private sector.
  • Knowledge of the principles and practices of administrative supervision.
  • Ability to understand, interpret, analyze, and present complex written materials.
  • Ability to prepare and present effective narrative reports and business correspondence.
  • Ability to evaluate operating procedures and to make recommendations for improvement of the Authority’s activities and processes.
  • Ability to speak effectively and make effective oral presentations.
  • Ability to develop, monitor, and evaluate professional working relationships.
  • Demonstrated ability to work with individuals and groups from diverse cultural backgrounds.
  • Professional leadership and Administrative ability.
  • Initiative.

MINIMUM DESIRED QUALIFICATIONS:

A. Master’s degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, or a related field, and five (5) years full-time paid work experience in a supervisory or administrative capacity in public housing programs or related urban, economic, and community development programs, demonstrating leadership skills with knowledge of budgets and government funding.

OR

B. Bachelor’s degree from an accredited college or university in Finance, Accounting, Business Administration, Public Administration, or a related field, and six (6) years of full-time paid experience as stated in (A) above.

OR

C. 15 plus years of relevant housing experience as described in A. above

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