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Administration Assistant Jobs in Rochester, NY (NOW HIRING)

Infojini Inc

Network Administration

Webster, NY · On-site

Network Administration Duration: 5+ months Location: Webster, NY The responsibility includes ... Also assist in defining IT security roadmap and development of Security By Design to be imbedded ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Rochester, NY

Administration Assistant information

See Rochester, NY salary details

$11

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How much do administration assistant jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for administration assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Rochester, NY? The most popular types of Administration jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administration Assistant jobs? Cities near Rochester, NY with the most Administration Assistant job openings:
Administration Assistant jobs near you

Administrative Assistant/Rental Assistant

DIMARCO STAFFING LLC

Rochester, NY • On-site

$21 - $22/hr

Other

Posted 13 days ago

Job description

Description

Basic Function: 

Assist the Community Manager and Maintenance Supervisor in oversight of the property, to ensure a safe and habitable place to dwell. Assist in duties related to the administration of the communities required as outlined below. Some or all duties may not be assigned, others not listed may be required/added. Responds to requests by the Area/Community Manager in a timely fashion. Maintains high standards of conduct following all policies and procedures outlined in the employee handbook. 


Payroll:

Part- time position. Prefer daily work schedule (M-F), but will be flexible. Hours may be changed as required. Compensation is on an hourly basis, with performance and salary reviewed annually (typically in the second quarter). 


Key Goals:

  • Maximize resident retention by providing excellent customer service and follow-up
  • Maintain property's emergency and risk management plan
  • Maintain good record keeping system
  • Reduce liabilities, both physical and financial 

Relationships:

  • Reports directly to Community/Area Manager
  • Maintains positive relations with residents, team members and vendors
  • Maintains supportive relations with community, fire and police 

Description of Responsibilities and Typical Work Activities: (Not limited to:)


Maintaining the Physical Asset

  •  Ensures all contractors insurance certificates are in place
  •  Notify Maintenance Supervisor and Area/Community Manager of reported maintenance problems


Marketing and Leasing

  • Assist Community manager in leasing units quickly and efficiently following approved occupancy guidelines, pursuant to HUD, Low Income Housing Tax Credit and or USDA Rural Development programs, in addition to our Tenant Selection Plan. Vacancies should be filled within 30 days from move-out (or less whenever possible).
  • Maintain and update waiting list. 
  • Conduct resident interviews for initial occupancy or unscheduled/scheduled recertification process. 
  • Assist with file maintenance
  • Assist in performance of move-in, annual and move-out inspections
  • Coordinate preparation of vacant units with Maintenance Supervisor and Community/Area Manager based on move-in dates
  • Answer phone or in person rental inquiries


Tenant Management

  • Record all service requests upon receipt
  • Maintain work orders in software program
  • Provide polite and helpful interaction with residents
  • Assist manager with delivery of lease violation notices, late rent notices, receipts
  • Assist with general correspondence
  • Enter rent payments in software


Administration

  • Assist Community Manager in performing her/his duties and fill in as required during absence of Community Manager

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