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Administration Assistant Jobs in Rochester, NY (NOW HIRING)

Joe's Kwik Mart

Store Assistant Manager

Webster, NY · On-site

$15.25 - $20.50/hr

Reporting & Administration: * Assist with administrative tasks, including payroll, staffing reports, and inventory records. * Prepare reports for the Store Manager related to daily sales, inventory ...

Infojini Inc

Network Administration

Webster, NY

Network Administration Duration: 5+ months Location: Webster, NY The responsibility includes ... Also assist in defining IT security roadmap and development of Security By Design to be imbedded ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies. * Inventory Management: Maintain organized ...

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All JobsAdministration JobsAdministration Assistant JobsAdministration Assistant Jobs in Rochester, NY

Administration Assistant information

See Rochester, NY salary details

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How much do administration assistant jobs pay per hour?

As of Aug 25, 2026, the average hourly pay for administration assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What is an administration assistant?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.

What are the key skills and qualifications needed to thrive as an administration assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges administration assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are the jobs of an administration assistant?

An administration assistant provides clerical support by managing schedules, handling correspondence, organizing files, and performing data entry. They often use office software like Microsoft Office and may assist with reception duties, ensuring smooth daily operations in an office environment.
More about Administration Assistant jobs

What are the most commonly searched types of Administration jobs in Rochester, NY?

The most popular types of Administration jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Administration Assistant jobs?

Cities near Rochester, NY with the most Administration Assistant job openings:

Administration Assistant jobs near you
Infographic showing various Administration Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 23% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,185 per year, or $20.8 per hour.

Accounts Payable Specialist/CFO Assistant

Calder Group LTD (dba: Bill's Carpet Center)

Rochester, NY

$20 - $22/hr

Full-time

Medical, Retirement

Posted 5 days ago

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Job description

BILL'S CARPET CENTER 

ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT 

Job Type: Full-time, 40 hours per week 

Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m. 

Pay: $20.00-$22.00 per hour, depending on experience 

Experience: 3+ years of relevant experience 

Build a Career Where Accuracy and Initiative Matter 

Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors. 

What You Will Do 

Accounts Payable & Vendor Support 

  • Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements. 

  • Prepare accounts payable check runs and online vendor payments. 

  • Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims. 

  • Match company credit card transactions to receipts and prepare vendor credit applications. 

  • Maintain inventory stock cost valuations. 

Financial & CFO Support 

  • Record customer credit card payments and send paid invoices. 

  • Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations. 

  • Support positive pay review and approvals for checks and ACH transactions. 

  • Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests. 

  • Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms. 

Inventory, Operations & Administration 

  • Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting. 

  • Review customer and warehouse sign-off documentation and attach supporting records to customer invoices. 

  • Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers. 

  • Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support. 

  • Pick up customer checks and complete other CFO support tasks as needed. 

What You Bring 

  • At least 3 years of relevant accounts payable or accounting support experience. 

  • Strong attention to detail, follow-through, organization, and ability to manage multiple priorities. 

  • Comfort working with vendors, financial records, inventory information, and confidential business information. 

  • Working knowledge of QuickBooks and Microsoft Office is required. 

  • Clear, professional communication and a willingness to assist across accounting, operations, and administration. 

  • A valid driver’s license in good standing, held for at least 3 years. 

Compensation & Benefits 

  • $20.00-$22.00 per hour, depending on experience. 

  • Health insurance eligibility after 6 months. 

  • 401(k) with company match. 

  • $50 monthly cell phone reimbursement. 

  • Consistent Monday-Friday schedule, 40 hours per week. 

  • Varied exposure to accounting, operations, inventory, and administration. 

Driver’s License Requirement 

Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.