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Administration Assistant Jobs in Rochester, NY (NOW HIRING)

The Fedcap Group

Administrative Assistant

Rochester, NY · On-site

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

Easterseals

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

Easterseals

Administrative Assistant

Rochester, NY · On-site

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

The Fedcap Group

Administrative Assistant

Rochester, NY · On-site

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

Fedcap

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

The Fedcap Group

Administrative Assistant

Rochester, NY

$18 - $24/hr

What You'll Do As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will ... Receiving staff call off notifications and inform administration of such in a timely manner to ...

Campus Auxiliary Services

Office Assistant

Geneseo, NY · On-site

$17 - $19/hr

The Office Assistant supports office administration, recordkeeping, event preparation, and general ... customer service while maintaining a professional and welcoming environment. ESSENTIAL FUNCTIONS

SUNY Geneseo

Office Assistant

Geneseo, NY · On-site

$17 - $19/hr

The Office Assistant supports office administration, recordkeeping, event preparation, and general ... customer service while maintaining a professional and welcoming environment. ESSENTIAL FUNCTIONS

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Administration Assistant information

See Rochester, NY salary details

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How much do administration assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for administration assistant in Rochester, NY is $20.76, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.03 per hour, depending on experience, location, and employer.

What does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are the jobs of an administrative assistant?

An administrative assistant performs clerical tasks such as managing schedules, handling correspondence, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the main duties of an administrative assistant?

An administrative assistant is responsible for managing office tasks such as scheduling appointments, handling correspondence, organizing files, and supporting other staff members. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an Administration Assistant, and why are they important?

To thrive as an Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes basic accounting systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting teams and handling multiple tasks. These skills ensure smooth office operations, efficient workflow, and reliable support for colleagues and management.

What are some common challenges Administration Assistants face when managing multiple priorities, and how can they effectively address them?

Administration Assistants frequently juggle various tasks such as scheduling meetings, handling correspondence, and supporting different team members. Balancing multiple priorities can be challenging, especially when urgent requests come in unexpectedly. Effective time management, clear communication with supervisors about workload, and learning to prioritize tasks based on urgency and importance can help manage these challenges. Utilizing organizational tools like calendars and task lists also aids in staying on track and reducing stress.

What is the role of an administration assistant?

An administration assistant provides administrative support within an organization by handling tasks such as managing correspondence, scheduling appointments, maintaining records, and assisting with office operations. They often use office software like Microsoft Office and require good organizational and communication skills.

What is the difference between Administration Assistant vs Receptionist?

AspectAdministration AssistantReceptionist
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma or equivalent; no specific certifications usually required
Work EnvironmentOffice settings, supporting multiple departments or teamsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries including corporate, healthcare, educationPrimarily in customer-facing roles, hospitality, corporate offices

While both roles support office operations, an Administration Assistant typically handles a broader range of administrative tasks across departments, whereas a Receptionist mainly manages front desk duties and visitor interactions. The roles often overlap but differ in scope and responsibilities.

What are Administration Assistants?

Administration Assistants are professionals who provide essential support to an organization by handling a variety of clerical and administrative tasks. Their duties often include managing correspondence, scheduling appointments, organizing files, and assisting with office operations. They play a vital role in ensuring the smooth running of daily activities within an office and often serve as the first point of contact for clients and visitors. Strong communication, organizational, and multitasking skills are important for success in this position.
More about Administration Assistant jobs
What are the most commonly searched types of Administration jobs in Rochester, NY? The most popular types of Administration jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Administration Assistant jobs? Cities near Rochester, NY with the most Administration Assistant job openings:
Administration Assistant jobs near you
Administrative Assistant

Administrative Assistant

The Fedcap Group

Rochester, NY • On-site

$18 - $24/hr

Full-time

Re-posted 16 days ago

Job description

What You'll Do

As Administrative Assistant with Easterseals New York (ESNY) in Rochester, you will report to the Regional Director and perform a variety of administrative and staff support duties in a residential special education school and in support of the entire facility. 

Your Responsibilities Will Include:

  • Preparing, filing, and maintaining confidential documents related to budget, operational, client and personnel issues in an orderly fashion, accessible to authorized staff and with appropriate discretion.
  • Coordinating records requests, meetings, phone conferences and similar with school districts, community providers, and government agencies.
  • Supporting transportation for day students including monitoring and reporting on arriving and departing buses, coordination with transportation departments, families, and community based residential homes.
  • Monitoring entrance and exit from buildings by staff, clients, and community members including security procedures at the main office.
  • Assisting with proper implementation of Fire Drill/Emergency procedures as directed.
  • Answering and directing telephone calls, greet and announce visitors.
  • Supporting purchasing, billing, receipts and monitoring and maintaining various accounts such as petty cash and Wegmans accounts ensuring required policy and procedures are being implemented.
  • Assisting Residential Manager and Principal with parent communication for Kessler Residential Programs, including but not limited to memos on staffing, program changes and contact lists.
  • Receiving staff call off notifications and inform administration of such in a timely manner to ensure appropriate supervision levels.
  • Maintaining custodial logs and follow up with concerns when appropriate.
  • Maintaining van logs and follow up with appropriate administration regarding staff reported safety concerns.
  • Assist Principal with data entry, including but not limited to RIA forms.
  • Supporting the IEP (Individualized Education Program) Coordinator with progress reports and other mailings to districts and families.
  • Receiving and distributing incoming mail to staff and clients. Assist with mailings and outgoing mail needs of all staff.
  • Maintain HIPAA and FERPA confidentiality requirements for all client documents and information.
  • Managing and recording keys, supplies, and equipment for program and/or departments.
  • Preparing purchase orders for vendors and staff and assisting with coding and processing invoices.

You're a great fit for this role if you have:

  • High school, two (2) years of business college or similar preferred
  • Four (4) years of directly related experience preferred
  • Working knowledge of office methods, practices and operation of standard office equipment
  • Computer proficiency specifically with Microsoft Office products (Outlook, Word, Excel, Teams) and internet access
  • Valid driver's license and reliable transportation

Compensation

$18-$24/hr

The Fedcap Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We are an EEO employer committed to diversity.

EOE

Mission:  Easterseals Rhode Island's mission is to spread help, hope and answers.
Easterseals Rhode Island operates programs that enable those with special needs to achieve equality, dignity, and independence in their own communities. It provides opportunities for people of all ages with a range of disabilities to achieve their full potential. From early intervention services to employment placement and community supports, we help children and adults with disabilities, caregivers, veterans and seniors reach their fullest potential as they live, learn, work and play.
Easterseals Rhode Island joined The Fedcap Group in 2016.   
Leadership Team:
Website: www.Easterseals.com/rhodeisland

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