Administration Associate Jobs in Rochester, NY (NOW HIRING)

Essential Duties & Responsibilities

• Processes HR employee data such as benefits, payroll deductions, talent development, remote employment requests, and timekeeping information
• Reviews and documents receipt of HR program paperwork such as new hire forms, tax withholding, tuition reimbursement
• Responds to HR inquiries from faculty and staff
• Coordinates, supports, and presents new hire HR orientation meetings
• Assists with the preparation of HR communications materials such as open enrollment, new hire materials, and marketing materials
• Provides training logistics and support including scheduling, enrollment, and catering
• Provides general office administration support such as ordering supplies, greeting visitors, filing invoices and purchase orders, greeting visitors, and answering phone calls and emails
• Other duties as assigned

Knowledge, Skills, & Abilities

• Knowledge of administrative procedures and practices related to human resources
• Skill in written, verbal, and interpersonal communication
• Ability to manage multiple tasks and projects while maintaining accuracy and attention to detail
• Ability to maintain a high level of confidentiality when handling sensitive information

Minimum Education & Experience

• Associate's degree in related field
• 2 years of relevant experience
• Equivalent combination of experience and education may be considered

Job Level Overview

Operations, Administrative, Service, or Technical Support Level 2 - An intermediate level role with working foundational knowledge and skills to perform routine and occasionally non-routine tasks. Tasks may require interpretation or deviation from standard procedures. May provide assistance to entry level staff.

Additional Job Details:

The HR Administration Coordinator for Employee Learningrole is focused on supporting the day-to-day administrative and operational needs of Talent Development. This role assists with maintaining and updating the Workday Learning system, providing basic troubleshooting support, and helping ensure compliance training is assigned and tracked appropriately. Experience with Workday Learning administration is preferred. The coordinator supports the coordination of programs and events, including scheduling, communications, and logistics, and helps facilitate onboarding and new hire learning activities. The role also provides support for intake and tracking of development requests, assists with basic data reporting and record maintenance, and helps organize and maintain learning materials and resources. In addition, the coordinator contributes to routine communications and program promotions under guidance, while supporting vendor coordination and general administrative tasks to ensure smooth and efficient program delivery.

FLSA Category

Work Location

Compensation

Application Materials

When you are ready to complete an application for this position please be prepared to submit the below requested information. This will be required to ensure your application is processed in a timely manner.

Candidates must be eligible to work in the United States.

Additional Details

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law.

If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request tocareers@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.