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Consultation Coordinator Jobs (NOW HIRING)

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Project Coordinator

Reno, NV · Hybrid

If you enjoy working closely with Project Managers, field teams, consultants and subcontractors ... Experience coordinating RFIs, submittals, shop drawings and project documentation. * Strong ...

Next Step Recruitment

Project Coordinator

Carson, CA · Hybrid

If you enjoy working closely with Project Managers, field teams, consultants and subcontractors ... Experience coordinating RFIs, submittals, shop drawings and project documentation. * Strong ...

Next Step Recruitment

Project Coordinator

Elko, NV · Hybrid

If you enjoy working closely with Project Managers, field teams, consultants and subcontractors ... Experience coordinating RFIs, submittals, shop drawings and project documentation. * Strong ...

DR Horton

Entitlements Coordinator

West Columbia, SC · On-site

Aid in the coordination of legal counsel or consultants, the review/revision of plans, the acquisition of city or county approval * Monitor and coordinate all other public hearings, including ...

HKS, Inc.

Project Coordinator - Health

Richmond, VA · On-site

Collaborates with the consultants and technical team efforts to facilitate effective execution of ... Prepares, reviews and coordinates implementation documents prior to issue, including verifying ...

Hksinc

Project Coordinator - Health

Richmond, VA

Collaborates with the consultants and technical team efforts to facilitate effective execution of ... Prepares, reviews and coordinates implementation documents prior to issue, including verifying ...

Handel Architects

Senior BIM Coordinator

Manhattan, NY · On-site

$75K - $90K/yr

Manage consultant model integration and maintain coordination workflows * Run and interpret clash detection and model audits * Facilitate interoperability between Autodesk Revit and consultant ...

DR Horton

Land Entitlements Coordinator

Lakeville, MN · On-site

Aid in the coordination of legal counsel or consultants, the review/revision of plans, the acquisition of city or county approval * Monitor and coordinate all other public hearings, including ...

Welltower

Drafting Coordinator

Dallas, TX · Hybrid

... consultant coordination comments, and verified field conditions into drawing sets while maintaining accurate revision documentation. · Assist with field verification and documentation of existing ...

Welltower

Drafting Coordinator

Frisco, TX · Hybrid

... consultant coordination comments, and verified field conditions into drawing sets while maintaining accurate revision documentation. · Assist with field verification and documentation of existing ...

Welltower, Inc.

Drafting Coordinator

... consultant coordination comments, and verified field conditions into drawing sets while maintaining accurate revision documentation. • Assist with field verification and documentation of existing ...

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Consultation Coordinator information

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How much do consultation coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for consultation coordinator in the United States is $20.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $25.24 per hour, depending on experience, location, and employer.

What does a consultation coordinator do?

A Consultation Coordinator is responsible for managing and organizing consultations between clients and professionals within an organization. They schedule appointments, maintain records, communicate with clients to understand their needs, and ensure all parties are prepared for meetings. Additionally, they may handle follow-ups, collect feedback, and support administrative tasks to ensure a smooth and efficient consultation process. Their role is crucial for maintaining high levels of client satisfaction and effective service delivery.

What are some typical challenges a consultation coordinator might face when managing multiple client appointments and how can they be addressed?

Consultation Coordinators often juggle numerous appointments, client communications, and coordination with specialists, which can create scheduling conflicts and communication bottlenecks. Staying organized with robust scheduling software and maintaining clear, proactive communication with both clients and team members helps minimize these issues. Regular check-ins with team members and a well-documented workflow also ensure smoother operations, reducing the likelihood of missed appointments or miscommunication. Adaptability and strong time management skills are key in successfully navigating these challenges.

What are the key skills and qualifications needed to thrive as a consultation coordinator, and why are they important?

To thrive as a Consultation Coordinator, you need strong organizational skills, attention to detail, and experience in scheduling and coordinating appointments, typically supported by a background in healthcare administration or customer service. Familiarity with scheduling software, electronic health records (EHR) systems, and office productivity tools is often required. Excellent interpersonal skills, problem-solving abilities, and effective communication are crucial for managing client relationships and facilitating smooth consultations. These competencies are essential for ensuring efficient operations, high client satisfaction, and seamless coordination between clients and consulting professionals.

What is the difference between Consultation Coordinator vs Patient Services Coordinator?

AspectConsultation CoordinatorPatient Services Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require healthcare-related certificationsHigh school diploma or equivalent; healthcare or customer service experience beneficial
Work EnvironmentMedical offices, clinics, healthcare facilitiesHospitals, clinics, outpatient centers
Employer & Industry UsageHealthcare providers, clinics, hospitalsHospitals, outpatient centers, healthcare organizations
Common Search & ComparisonYesYes

The main difference between a Consultation Coordinator and a Patient Services Coordinator lies in their specific roles. Consultation Coordinators primarily organize and facilitate medical consultations, ensuring patients are scheduled and prepared for appointments. Patient Services Coordinators often handle broader patient interactions, including appointment scheduling, billing, and general patient support. Both roles require excellent communication skills and healthcare knowledge, but Consultation Coordinators focus more on the consultation process itself, while Patient Services Coordinators manage overall patient experience.

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What cities are hiring for Consultation Coordinator jobs?

Cities with the most Consultation Coordinator job openings:

What states have the most Consultation Coordinator jobs?

States with the most job openings for Consultation Coordinator jobs include:

What job categories do people searching Consultation Coordinator jobs look for?

The top searched job categories for Consultation Coordinator jobs are:

Consultation Coordinator jobs near you
Infographic showing various Consultation Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $43,620 per year, or $21 per hour.

Project Coordinator -Development & Construction

McGuire Moorman Lambert Hospitality

Austin, TX • On-site

Full-time

Re-posted 23 days ago

Key responsibilities

  • Coordinate communication, meetings, and documentation to support project progress.

  • Track contracts, budgets, and project action items to ensure timely completion and accuracy.

  • Support project documentation management, permit tracking, and operational handover activities.

Job description

Position Summary
The Project Coordinator serves as the administrative and operational backbone of the Development & Construction team. This role is responsible for maintaining project systems, coordinating communication, tracking contracts and budgets, supporting consultant onboarding, managing project documentation, and ensuring accountability across active projects.
The Project Coordinator provides direct support to the Senior Project Managers / Owner's Representatives and helps maintain visibility across the entire project portfolio. This role ensures information is organized, deadlines are tracked, meetings are coordinated, and project records remain accurate and current.
While not directly responsible for managing projects, this position plays a critical role in keeping projects moving efficiently and ensuring project teams remain aligned throughout planning, design, construction, opening, and closeout.
Primary Responsibilities
Project Controls & Team Coordination
  • Serve as the administrative coordinator for the Development & Construction team.
  • Monitor project action items and follow up with internal teams, consultants, contractors, and vendors to ensure timely completion.
  • Maintain project task trackers and proactively identify overdue items.
  • Assist project managers in maintaining visibility into upcoming deadlines, decisions, and deliverables.
  • Coordinate calendars and meeting availability for project leadership and key stakeholders.
  • Schedule recurring project meetings, consultant coordination calls, site walks, and milestone reviews.
  • Prepare meeting agendas and distribute meeting minutes and action item logs.
  • Ensure appropriate project participants are included in meetings and communications.
  • Support portfolio-level reporting and project status updates.
Contract Administration & Consultant Onboarding
  • Coordinate consultant and vendor onboarding processes.
  • Route agreements for review, execution, and distribution.
  • Track contract status and outstanding signatures.
  • Collect and maintain W-9s, insurance certificates (COIs), ACH forms, and vendor setup documentation.
  • Coordinate vendor onboarding with the Accounting department.
  • Maintain consultant, vendor, contract, and amendment logs.
  • Ensure all executed agreements are properly filed and accessible to project teams.
  • Support contract renewals and amendments as required.
Budget Tracking & Financial Administration
  • Maintain project budget tracking tools and consultant fee logs.
  • Enter and update contract values, approved change orders, allowances, and commitments.
  • Track invoices received, approved, and paid.
  • Maintain billed-to-date reporting for consultants, vendors, and project expenses.
  • Reconcile invoices against contract values and approved change orders.
  • Identify potential overages, missing documentation, or budget discrepancies for PM review.
  • Coordinate invoice routing and approval workflows.
  • Prepare recurring budget reports and project financial summaries.
  • Support forecasting and project cash flow visibility.
Document & Information Management
  • Maintain project filing structures and document control standards.
  • File and organize contracts, proposals, invoices, permits, consultant deliverables, meeting notes, and project correspondence.
  • Maintain version control and document organization standards.
  • Ensure project records remain complete, accurate, and accessible.
  • Support project closeout and archival processes.
  • Maintain project contact lists and distribution lists.
Schedule & Reporting Support
  • Assist with maintaining project schedules and milestone trackers.
  • Track permitting milestones, consultant deliverables, owner decisions, and project deadlines.
  • Prepare recurring project status reports and dashboards.
  • Assist with portfolio reporting and executive-level project summaries.
  • Maintain reporting tools and project tracking systems.
Permitting & Entitlement Support
  • Assist with permit application tracking and coordination.
  • Maintain jurisdictional contact information.
  • Track review cycles, comments, approvals, and permit milestones.
  • Coordinate permit-related documentation requests.
  • Maintain permit logs and status reports.
Construction Phase Support
  • Maintain RFI, Submittal, ASI, Change Order, and Punch List logs.
  • Assist with the distribution and tracking of construction documentation.
  • Support contractor, consultant, and owner communications.
  • Track project closeout requirements and turnover documentation.
  • Coordinate the collection of warranties, manuals, training materials, and closeout packages.
Operational Readiness & Handover Support
  • Support project turnover from construction to operations.
  • Coordinate collection and organization of operational documentation.
  • Assist with pre-opening coordination activities.
  • Help ensure projects transition smoothly into ongoing operations.
  • Support post-opening issue tracking and closeout efforts.
Key Competencies
  • Organization & Attention to Detail: Exceptional organizational skills, strong attention to detail, rigorous follow-through, and the ability to manage large volumes of project information accurately.
  • Communication & Accountability: Strong written and verbal communication skills. Comfortable following up with senior leaders, consultants, contractors, and vendors. Ability to proactively identify gaps and keep teams accountable to commitments.
  • Financial & Administrative Acumen: Comfortable working with budgets, contracts, invoices, and project financial reporting. Ability to identify discrepancies and maintain accurate records.
  • Time Management: Ability to manage multiple projects simultaneously and prioritize competing deadlines and shifting priorities.
  • Technical Skills: Advanced proficiency in Microsoft Office Suite. Strong Excel and Smartsheet experience preferred. Experience with project management and document management systems. Familiarity with construction, development, architecture, hospitality, or real estate project workflows preferred.
Preferred Experience
  • 3-5 years of project coordination, project administration, contract administration, construction administration, development support, or related experience.
  • Experience supporting hospitality, restaurant, retail, commercial construction, or real estate development projects preferred.
  • Familiarity with consultant management, budgeting, permitting, procurement, and construction documentation.
  • Bachelor's degree preferred but not required with relevant experience.
Success Metrics
  • Project records remain organized, accurate, and current.
  • Contracts, invoices, and consultant onboarding are processed without delays.
  • Budget trackers and project reporting remain up to date.
  • Action items and project commitments are consistently followed through.
  • PMs spend less time on administrative functions and more time leading projects.
  • Project information is readily accessible and reliable across the portfolio.
  • Project turnover and closeout documentation are complete and organized.

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