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Construction Secretary Jobs in Oregon (NOW HIRING)

Cumming Group

Electrical Project Inspector

Portland, OR · On-site

$63K - $118K/yr

Experience in public construction is a must. Essential Duties & Responsibilities: * Inspects ... of the Secretary of Labor, and all similar state and local laws. The salary range for this ...

Cumming Group

Electrical Project Inspector

Portland, OR · On-site

$63K - $118K/yr

Experience in public construction is a must. Essential Duties & Responsibilities: * Inspects ... of the Secretary of Labor, and all similar state and local laws. The salary range for this ...

ERM

Crew Chiefs (Field Based)

Portland, OR

$80K - $101K/yr

Ability to work safely in active construction environments and outdoor field conditions Preferred ... Qualification under the Secretary of the Interior's Professional Qualification Standards (36 CFR ...

Cumming Group

Cost Control Specialist

Portland, OR · On-site

$97K - $129K/yr

Bachelor degree in Construction, Cost & Commercial Management, Engineering, Quantity Surveying, or ... of the Secretary of Labor, and all similar state and local laws. The salary range for this ...

Cumming Group

Cost Control Specialist

Portland, OR

$97K - $129K/yr

Bachelor degree in Construction, Cost & Commercial Management, Engineering, Quantity Surveying, or ... of the Secretary of Labor, and all similar state and local laws. The salary range for this ...

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Construction Secretary information

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How much do construction secretary jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for construction secretary in Oregon is $19.86, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $21.88 per hour, depending on experience, location, and employer.

What is a construction secretary?

A Construction Secretary provides administrative support to construction managers, engineers, and site workers. Their duties include managing correspondence, scheduling meetings, preparing reports, and organizing project documents. They also help with payroll, invoices, and maintaining records for compliance. Strong organizational skills and knowledge of construction terminology are often required. This role ensures smooth communication and coordination within a construction project.

What are the key skills and qualifications needed to thrive as a construction secretary?

To thrive as a Construction Secretary, you need strong organizational abilities, attention to detail, and experience with administrative processes, ideally supported by prior work in the construction industry or related fields. Familiarity with project management software, document control systems, and Microsoft Office Suite is often required, and some employers may prefer candidates with certifications in administrative support or construction administration. Excellent communication, multitasking, and problem-solving skills help you excel in coordinating with teams and managing constantly shifting priorities. These competencies are crucial for maintaining smooth project operations, ensuring accurate record-keeping, and supporting both field and office staff effectively.

What are some typical challenges faced by a construction secretary and how can they be addressed?

A Construction Secretary often manages multiple projects and teams at once, which can lead to a fast-paced and sometimes high-pressure work environment. Common challenges include juggling rapidly changing schedules, handling large volumes of documentation, and coordinating communication between field crews, project managers, and subcontractors. Successful Construction Secretaries navigate these challenges by staying organized, using digital tools to track tasks and deadlines, and proactively communicating with all stakeholders. Employers value individuals who can adapt quickly, prioritize tasks effectively, and keep project records accurate and up-to-date, which helps keep construction projects running on schedule.

What are popular job titles related to Construction Secretary jobs in Oregon?

For Construction Secretary jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Construction Secretary jobs in Oregon look for?

The top searched job categories for Construction Secretary jobs in Oregon are:

What cities in Oregon are hiring for Construction Secretary jobs?

Cities in Oregon with the most Construction Secretary job openings:

What are popular job titles related to Construction Secretary jobs in OR?

For Construction Secretary jobs in OR, the most frequently searched job titles are:

Construction Secretary jobs near you
Infographic showing various Construction Secretary job openings in Oregon as of August 2026, with employment types broken down into 87% Full Time, 9% Part Time, 3% Contract, and 1% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $41,305 per year, or $19.9 per hour.

Construction Admin Coordinator

BizTek People, Inc. | APA International Placement Consultants

Portland, OR • On-site

Contractor

Re-posted 8 hours ago

Job description


Job Title: Construction Admin Coordinator
Duration: 12 Months - (Possible conversion to FTE)
Location: Portland, OR - (Hybrid with limited onsite requirement)
Description
We are the program project management team, we have 8 PMs and support a wide variety of programmatic project work. Our largest programs primary function is replacing 6,000 electric poles every year, this role would be directly supporting that effort.
The Construction Administrative Coordinator is responsible for collecting and processing contractor-submitted information for construction projects. Ensures all required documentation is attached to work orders, validates permits and pre-requisites are satisfied, and interacts with Power BI dashboards and Tableau reports for accountability and project tracking. Supports program email management, facilitating communication between process owners and stakeholders. Provides general project team support, executing tasks within various systems, such as Maximo, work order system of record, for efficient task management and data processing. Adaptable role, subject to change with the evolving needs of the program.
RESPONSABILITIES
  • Processing submittals for avariety of construction milestones, in a variety of data management andscheduling systems. Interactions with internal and external stakeholdersin support of processing the submittals.
  • Heavy email and Teamscoordination and weekly team and workshopping meetings, to ensureknowledge growth and team cohesion.
  • Daily interaction with a leadPM, weekly/bi-weekly interaction with hiring manager, limited interactionwith project team, and daily interaction with admin and permitting teams.

Clerical Support: 75%
  • Collect and processcontracted submitted forms using Microsoft Forms and Planner
  • Heavy data entry and taskmanagement in work order management and scheduling systems
  • Validates processing accuracyusing dashboards and reports.
  • Data clean up usingdashboards and reports.
  • Verify work order completionfor accounting.

Support Management of Group Mailbox: 20%
  • Review, route and/or processemails for the team
  • Insert and update work ordermanagement tasks associated with acquired information.
  • Attach documentation acquiredvia email in a variety of systems.

Task Management Process Documentation (5%)
  • Maintain process instructionsfor contractor submittal forms
  • Support training new staff onprocess instructions

Requirements
REQUIREMENTS
2+ years' experience with data entry and other clerical functions.
High school diploma plus 2+ years of experience in a progressive administrative support and secretarial positions, project administration, or equivalent combination of education and experience.
Preferred job skills: Any prior construction admin/project management or utility experience (especially in distribution operations) supporting construction execution and required permitting and documentation. OPUC, municipalities in Oregon, NESC standards, private communications, UG locates, easements and right of way experience desired.
Top 3 Must-Haves (Hard and/or Soft Skills):
1. Technology, this role will be in Outlook all day, working in our system of record, and coordinating with team and contractors. Must have good comfort level with Excel and Microsoft Office Suite.
2. Interpersonal skills are a must. We have constant interactions with the greater project team. We need professional and diplomatic communication skills. This needs to be coupled with patience and understanding.
3. Willingness to follow up and ask questions over and over till you get the answers you need.
Top 3 Nice-To-Haves (Hard and/or Soft Skills)
1. Excel proficiency
2. RFI processing/management
3. Construction/construction project management experience
ADDITIONAL INFORMATION
  • Hybrid with limitedrequirements to be in person at WTC; Work Hours: 40 ; 8 - 5 PST; Notravel.
  • Onsite for specific meetingsand in person training.
  • Long term performance andnecessity demonstrated; this position has the potential to be justified asan FTE

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