Communications Assistant Jobs (NOW HIRING)

You take vague briefs, half-finished ideas, and last-minute requests — and turn them into clean, compelling materials that make salespeople look great in front of clients. You're organized where others aren't, calm when things move fast, and you genuinely enjoy getting things done. What You'll Actually Be Doing Serve as the primary marketing contact for the sales team — fielding requests, running brief sessions, and delivering polished collateral (presentations, proposals, leave-behinds, and more) Manage the full lifecycle of sales materials — from initial request all the way through to a final, approved, and filed deliverable Build clean, professional decks in PowerPoint and assemble materials in Canva using brand templates and guidelines Coordinate with external designers and creative suppliers — briefing clearly, following up reliably, and keeping things on track Support bids and proposals by pulling together credentials, case studies, and supporting materials using AI tools where appropriate Attend sales meetings and provide marketing support independently — no hand-holding required You're Probably a Great Fit If...

You've supported a sales team before and know how to translate "can you make something for this pitch?" into a real, structured brief You're a PowerPoint power user — you can make a deck look sharp, structured, and on-brand without needing a designer to hold your hand You're organized to a slightly alarming degree — clear file names, logical folder structures, no mystery documents You don't freeze up when priorities shift at 4pm — you adapt, reprioritize, and still deliver You've managed external creative suppliers and know how to give a design brief that makes sense You communicate clearly and professionally — whether that's a Teams message to a salesperson or a status update to a senior stakeholder Must-Have Skills & Experience Proven experience in a sales support or sales enablement role (building presentations, proposals, and collateral) Strong project management skills — you can manage multiple priorities and deadlines without dropping the ball Ability to work independently with minimal direction and take ownership of deliverables end-to-end Excellent written and verbal communication skills, including confidence communicating with senior stakeholders Experience coordinating external vendors — designers, copywriters, or other creative partners Highly organized and detail-oriented, with experience working in fast-paced environments Comfortably translating vague or incomplete requests into clear, structured deliverables MUST HAVE: Experience with MS Office Suite – PowerPoint and Teams, Canva, SharePoint, Google Drive, Trello, Notion and AI tools Experience coordinating photo or video production Familiarity with Canva or light Adobe tools for assembling and formatting materials This is a fully remote role, but must work in PST time zone Indefinite temporary position Must have high speed internet $22-23/hr Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals.

As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.