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Childcare Bookkeeping Jobs (NOW HIRING)

Stratlytical Management Group LLC

Bookkeeper

Dayton, OH · On-site +1

The ideal candidate will have experience with bookkeeping tasks, such as data entry, accounts ... Weekly Pay Retirement Savings Account Supplemental Insurance Flexible Spending Account Childcare ...

Rosen Hotels & Resorts, Inc.

Bookkeeper

Orlando, FL · On-site

Experience/Qualifications: * 2+ years of bookkeeping or accounting experience required. * Advanced ... Childcare Financial Assistance * Hospitality and Dining Discounts * Family Outreach Center * and ...

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Childcare Bookkeeping information

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$12

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$35

How much do childcare bookkeeping jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for childcare bookkeeping in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What is childcare bookkeeping?

Childcare bookkeeping is the process of tracking and managing the financial transactions and records specific to childcare businesses, such as daycares, preschools, or after-school programs. This includes monitoring income from tuition and fees, recording expenses like supplies and payroll, and preparing financial reports for budgeting and tax purposes. Proper bookkeeping helps childcare providers stay compliant with regulations, make informed financial decisions, and ensure the overall health of their business.

What are the key skills and qualifications needed to thrive as a childcare bookkeeper?

To thrive as a Childcare Bookkeeper, you need strong accounting skills, attention to detail, and a solid understanding of financial regulations relevant to childcare businesses, usually backed by an associate's degree or certification in bookkeeping or accounting. Familiarity with accounting software like QuickBooks, payroll systems, and childcare management platforms is often required. Excellent organizational skills, discretion, and clear communication help you manage confidential information and interact with staff and parents. These competencies ensure accurate financial records, regulatory compliance, and smooth operations within childcare facilities.

What are some common challenges faced when managing finances for a childcare center, and how can a bookkeeper address them?

Childcare bookkeeping often involves handling a variety of revenue streams, such as tuition payments, government subsidies, and grants, which can complicate financial tracking. Additionally, managing payroll for staff with varying schedules and ensuring compliance with state and local regulations can pose challenges. A skilled bookkeeper can address these issues by implementing robust accounting software tailored for childcare, establishing clear invoicing and payment policies, and keeping up-to-date with regulatory changes. Regular communication with the center's management team also helps ensure accurate record-keeping and financial planning.

What is the difference between Childcare Bookkeeping vs Childcare Administrative Assistant?

AspectChildcare BookkeepingChildcare Administrative Assistant
CredentialsBasic accounting or bookkeeping certifications often preferredAdministrative or office management skills, sometimes with basic certifications
Work EnvironmentOffice or home-based, focused on financial recordsChildcare centers, schools, or administrative offices
Job FocusManaging financial transactions, invoicing, payrollScheduling, communication, record-keeping, supporting daily operations

Childcare Bookkeeping primarily handles financial tasks related to childcare businesses, while Childcare Administrative Assistants support daily administrative functions. Both roles may overlap in organizational skills but differ in their core responsibilities and certifications.

More about Childcare Bookkeeping jobs

What cities are hiring for Childcare Bookkeeping jobs?

Cities with the most Childcare Bookkeeping job openings:

What states have the most Childcare Bookkeeping jobs?

States with the most job openings for Childcare Bookkeeping jobs include:

What job categories do people searching Childcare Bookkeeping jobs look for?

The top searched job categories for Childcare Bookkeeping jobs are:

Childcare Bookkeeping jobs near you
Infographic showing various Childcare Bookkeeping job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 72% Full Time, 26% Part Time, and 1% Contract. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $50,573 per year, or $24.3 per hour.

Bookkeeper (Brownsville Child Care)

Brooklyn, NY • On-site

The Salvation Army Eastern Territory
Non-Profits • 5 - 10K employees
Learn more about The Salvation Army Eastern Territoryexternal

$18.30 - $19.50/hr

Full-time

Re-posted 22 days ago

Salvation Army rating

6.0

Company rating: 6.0 out of 10

Based on 365 frontline employees who took The Breakroom Quiz

Job description

The following job description is intended to set forth the full range of functions required of a day care bookkeeper.

Timely and competent performance of these tasks is critically important to the smooth operation of everyday care programs, it’s funding and accountability. For this reason and because the tasks here outlined are extremely diverse, directors must develop a plan to provide a regular, uninterrupted time period for fulfillment of the following priority functions: 

  1. Bookkeeper works on General Journal, General Ledger and trial balance.
  2. Bookkeeper works with Assistant to train him/her to perform all bookkeeping functions as needed.

Under the general supervision of the center director, the Bookkeeper is responsible for maintaining a complete set of records of all financial transactions of the childcare center. The Bookkeeper balances books for the preparation of reports to show income, expenses and other items related to bookkeeping of the center’s activities. 


Under the supervision of the Educational Director of the center, the Bookkeeper performs the following: 

General Functions:

  • Checks computation of bills.
  • Check the deposits, fees collected and receipts issued.
  • Checks petty cash payments.
  • Prepare the food claim reports.
  • Collects fees, issues receipts and reconciles receipts totals with actual cash collected.
  • Prepares bank deposit slips and deposits receipts weekly.
  • Posts and summarizes fee cards. Reports weekly to director on fees in arrears.
  • Prepares children’s attendance reports and data enter attendance in DOE Vendor Portal.
  • Maintains petty cash funds, as follows:
      1. Receives from recipient of petty cash the bills and necessary change.
      2. Enter the petty cash expenditures daily in petty cash book.
      3. Balances petty cash daily.
      4. Enters receipt of petty cash funds.
  • Keep daily records of staff attendance including vacation and sick leave balances.
  • Acts as receptionist for childcare center and answer phone.
  • Performs all typing for center, i.e., lists, children’s records, absence notices, late fee notices, permanent equipment requisitions, minutes and agenda for staff meetings, reports, etc.
  • Does filing and related clerical work.
  • Maintains permanent equipment inventory.
  • Assist parents to complete Child Intake Packages
  • Assist parents to complete Child Certification and Recertification paperwork
  • Maintain up to date child files.
  • Must have basic computer skills - email, Microsoft Office (Word, Excel, PowerPoint), ability to do online trainings.
  • Performs other duties as assigned, consistent with the above and with programmatic needs. 

  • Graduation from a commercial high school or business school including one year of high school
  • Bookkeeping courses or six credits of college accounting with knowledge of Word, Excel, and PowerPoint.                    
  • One-year experience related in Bookkeeping

What Salvation Army employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Salvation Army logo

About Salvation Army

Sourced by ZipRecruiter

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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