Benefit Assistant Jobs (NOW HIRING)

Position Summary

Under the general direction of the Human Resources Department, thePayroll and BenefitsAssistant provides administrative support to the Human Resources and Finance departments. This position performs a variety of clerical, recordkeeping, and customer service functions,assistswith payroll and employee benefits administration,maintainsconfidential records, supports financial and human resources processes, and provides general office support to ensure the efficient operation of both departments.

Essential Duties and Responsibilities

• Providesday-to-dayadministrative support to the Human Resources and Finance departments
• Prepares, processes, and maintains confidential personnel, payroll, benefits, and financial records
• Completespayroll processingactivities, including reviewing timesheets, entering payroll-related information, and preparing required payroll reports and filingsin accordance with applicable laws, union agreements, and City policies
• Assists with employee benefits administration, including enrollments, changes, premium payments, COBRA administration, and maintaining benefit records
• Processesworkers' compensation claim documentation andassists with required reporting
• Assists with annual reporting requirements, audits, and financial reconciliations, including W-2s, ACA, OSHA, IPERS, MFPRSI, unemployment insurance, and other required filings
• Completes employment verification requests, salary surveys, check requests, and other routine administrative and financial documents
• Maintains personnel and payroll records within the City's HRIS and electronic filing systems
• Provides courteous customer service to employees, departments, vendors, and the public
• Maintains office supplies for City Hall
• Completes daily run for mail and bank deposit
• Serves as support to Accounting Coordinator and Finance Director as needed
• Serves as back-up for the Human Resources Coordinator as needed
• Answers phones, utilizes personal computers, common business equipment, and various software applications as they pertain to each job
• Other duties as assigned

Organizational Responsibilities

• Applies high ethical standards, such asconfidentiality,honesty, responsibility, and trustworthiness,at all times
• Demonstrates a high levelof initiative, effort, attention to detail, and commitment by completing assignments ina timely and effective manner
• Provides friendly, prompt customer service at all times, to both internal and external customers
• Facilitates cooperation, trust, and teamwork with coworkers, supervisors, and other employees throughout the organization
• Follows organizational policies and procedures with minimal supervision, and complies withall applicable local, state, and federal regulations as they relate to each job
• Completes all required safety trainings/classes in a timely manner

Requirements

Knowledge,Skills,and Abilities

• Must have the ability to manage multiple projects and prioritize workload ina timely and effective manner
• Must be able to work independently and with team members
• Must be able to communicate effectively using both written and oral methods
• Must possess strong computer skills, including basic Microsoft applications
• Must have the ability to work from verbal instructions and standard procedures; study and resolve routine problems; perform miscellaneous office support duties; provide customer service.

Education and Experience

• High School Diploma or equivalent required
• A minimum of threeyears of experiencein anAccounting or Human Resourcesrole isrequired
• Experience with UKGor otherPayroll processingsoftware highly preferred
• Previousexperience in a municipality setting is desirable

Physical, Mental, and Visual Effort

• Primarily required to sit, with occasional standing and walking
• Regularly useshands and fingers tooperate basic office equipment, including computer, telephone, copier, and fax machine
• Regularly communicates with others through speaking and listening
• Solvingpractical problems involving a variety of variables with limited standardization; interpreting instructions; composing original correspondence; following technical manuals;participatingin business discussions; making math calculations involving fractions,decimalsand percentages

Working Conditions

Primarily works in an office environment with controlled temperatures and limited exposure to loud noises or unusual smells

Disclaimer

The above information is intended to describe the general nature and level of workto be performedby employees in this position.It is not intended to be an exhaustive list of all duties, responsibilities, requirements, and working conditions.The company reserves the right to change or assign other duties to this position as needed and asdeemedappropriate.Employees holding this position willbe requiredto perform any otherjob-relatedduties requested by management.Reasonable accommodations may be made as needed for employees to perform the essential duties and responsibilities and meet the requirements of the position. Except for employees covered by Civil Service and/or a collective bargaining agreement, City of Waverly employees are considered at-will employees. An employee mayterminatehis/her employment at anytime,and theCitymay alsoterminatethe employee's employment at any time. Unless otherwise provided by contract or law, all employment with the City of Waverly is to be considered "at-will".

Acknowledgement

I have carefully read and understand the contents of this position description.I understand the duties, responsibilities, requirements, and working conditions.I also understand that this is not necessarily an exhaustive list of duties, responsibilities, requirements, and working conditions associated with the position.While this list is intended to bean accuratereflection of the current position, I understand that the employer reserves the right to revise the duties and responsibilities of the position or to require thatadditionalor different tasks be performed.I understand that I maybe requiredto work overtime, as well as different shifts or hours outside the normally defined workday or workweek.